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Robert Half Logo Robert Half · Office Administration

Sr. Administrative Assistant

United States, Charlotte · Job Posted June 17, 2026
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Job Description

We are looking for an experienced Sr. Administrative Assistant to provide high-level support to senior leadership within a mission-driven non-profit organization in Charlotte, North Carolina. This Long-term Contract position calls for an experienced, detail-oriented individual who can manage shifting priorities, maintain strong organization across multiple executive needs, and handle sensitive information with sound judgment. The role offers a hybrid or virtual work arrangement and will contribute to executive operations, board coordination, communication support, and event execution.

Job Responsibility

  • Deliver senior-level administrative support to several executive leaders, ensuring daily activities and priorities stay organized and on track
  • Oversee complex Outlook calendars, arrange virtual and in-person meetings across multiple time zones, and resolve scheduling conflicts efficiently
  • Prepare materials for board meetings, record meeting notes, and maintain orderly documentation for recurring board-related activities
  • Draft, edit, and coordinate executive communications, including newsletters, standard operating procedures, and support-related correspondence
  • Organize small-scale events by managing vendor outreach, scheduling details, travel arrangements, and onsite logistics for leadership gatherings and meetings
  • Maintain contracts and executive records by uploading, tracking, and organizing important documentation accurately
  • Process and monitor expenses through internal tools, including budget coding, card activity review, and reimbursement tracking
  • Partner with executive leadership and remote support resources to create smooth day-to-day administrative operations across departments
  • Provide flexible assistance to cross-functional leaders in areas such as advancement, programs, operations, and other executive initiatives as needed

Requirements

  • Experience supporting C-suite executives in an Executive Assistant or Senior Administrative Assistant capacity
  • strong ability to manage demanding calendars, coordinate projects, and balance multiple priorities with accuracy
  • hands-on experience arranging executive travel and supporting events from planning through completion
  • proven ability to handle confidential information with discretion and sound judgment
  • advanced skills in Microsoft Word, PowerPoint, Outlook, Teams, SharePoint, and Copilot, with practical working knowledge of Excel
  • effective written communication skills with the ability to draft, edit, and polish clear business documents
  • comfortable working with diverse leadership styles while remaining adaptable, proactive, and collaborative
  • previous experience in a non-profit or mission-focused environment and familiarity with board support are valued

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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