Sr. Administrative Assistant Job at Robert Half (Minneapolis)

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Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting C-suite executives in an Executive Assistant or Senior Administrative Assistant capacity
strong ability to manage demanding calendars, coordinate projects, and balance multiple priorities with accuracy
hands-on experience arranging executive travel and supporting events from planning through completion
proven ability to handle confidential information with discretion and sound judgment
advanced skills in Microsoft Word, PowerPoint, Outlook, Teams, SharePoint, and Copilot, with practical working knowledge of Excel
effective written communication skills with the ability to draft, edit, and polish clear business documents
comfortable working with diverse leadership styles while remaining adaptable, proactive, and collaborative
previous experience in a non-profit or mission-focused environment and familiarity with board support are valued

Job Responsibility

Deliver senior-level administrative support to several executive leaders, ensuring daily activities and priorities stay organized and on track
Oversee complex Outlook calendars, arrange virtual and in-person meetings across multiple time zones, and resolve scheduling conflicts efficiently
Prepare materials for board meetings, record meeting notes, and maintain orderly documentation for recurring board-related activities
Draft, edit, and coordinate executive communications, including newsletters, standard operating procedures, and support-related correspondence
Organize small-scale events by managing vendor outreach, scheduling details, travel arrangements, and onsite logistics for leadership gatherings and meetings
Maintain contracts and executive records by uploading, tracking, and organizing important documentation accurately
Process and monitor expenses through internal tools, including budget coding, card activity review, and reimbursement tracking
Partner with executive leadership and remote support resources to create smooth day-to-day administrative operations across departments
Provide flexible assistance to cross-functional leaders in areas such as advancement, programs, operations, and other executive initiatives as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support regula...

Location

United States , Morris Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, data coordination, or a related business support role
Strong computer skills with the ability to work efficiently in spreadsheets, databases, and standard office applications
High level of accuracy and attention to detail, especially when reviewing codes, identifiers, and reporting data
Experience supporting audits, compliance documentation, or regulatory filing activities is preferred
Ability to organize large volumes of information and manage multiple priorities with minimal supervision
Strong written and verbal communication skills for coordinating with internal stakeholders and documenting updates
Familiarity with data management, document control, or records administration practices is a plus

Job Responsibility

Gather, review, and organize documentation needed for regulatory submissions and audit preparation
Research and confirm organization numbers and related identifiers to ensure records are complete and accurate
Maintain reporting databases by correcting inconsistencies, updating records, and improving overall data integrity
Support spreadsheet tracking and reporting activities, including formatting, validation, and file maintenance
Assist with test case execution and documentation to help confirm data accuracy and process reliability
Monitor records for missing codes or incomplete entries and follow up to resolve discrepancies promptly
Coordinate administrative support tasks that help keep compliance and audit deliverables on schedule

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide depend...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in a senior administrative, client service, or executive support role
Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy
Detail-oriented written and verbal communication skills for interacting with clients, advisors, custodians, and internal teams
Experience working with CRM platforms such as Salesforce and maintaining detailed client or account records
Background handling calendars, travel arrangements, meeting coordination, and conference call scheduling
Sound judgment, consistent follow-through, and the ability to handle sensitive information with discretion

Job Responsibility

Deliver advanced administrative support for client servicing activities and advisor needs, ensuring timely and accurate completion of daily requests
Open new accounts and update existing account details across CRM, internal platforms, and custodian systems while maintaining data integrity
Coordinate the processing of operational items such as fund transfers, account changes, money movement requests, and supporting documentation
Examine submitted forms and service requests to confirm completeness, proper approvals, and adherence to company guidelines before execution
Maintain thorough client records, activity notes, and document files so information remains current, accessible, and audit-ready
Track service queues, alerts, notifications, and follow-up items, and communicate with advisors or internal departments to keep work moving forward
Liaise with custodians and external partners to resolve account issues, clarify requirements, and support efficient service delivery
Assist leadership and advisor teams with special assignments, scheduling needs, travel coordination, conference call logistics, and broader administrative projects
Provide cross-functional backup support to other administrative and client service team members as business needs require

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Administrative Assistant to support leadership...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in senior-level administrative support, office coordination, or a similar role requiring independent judgment
Strong command of Microsoft Office applications, including Word, Excel, and Outlook
Hands-on proficiency with Google Workspace, including Docs, Sheets, Slides, and Drive
Ability to manage schedules, meeting coordination, conference calls, and detailed calendar activity with a high level of accuracy
Excellent written and verbal communication skills with careful attention to grammar, formatting, and detail
Proven ability to organize multiple priorities, safeguard confidential information, and meet deadlines in a busy environment

Job Responsibility

Provide comprehensive administrative support to leadership members and staff to keep daily operations running smoothly
Draft, edit, and distribute a wide range of materials, including correspondence, newsletters, documents, reports, presentations, and updates
Oversee calendars, reserve meeting spaces, and coordinate appointments, ceremonies, services, and internal gatherings
Maintain organized digital and paper record systems, including files, records, fund documentation, and related information
Use office management systems to update databases, produce reports, track statistics, and support administrative processes
Help prepare weekly resources and assist with materials for outreach efforts, mailings, announcements, and communications
Coordinate logistics for meetings, retreats, outreach initiatives, and special events, including room readiness, hospitality arrangements, and follow-up communication
Support online communications by posting announcements, updating website or social content as needed, and providing backup assistance for digital outreach functions
Contribute to document migration and content organization within Google Workspace while using AI tools and presentation software to create effective administrative and communication materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Sr. Administrative Assistant

Our client is seeking an experienced and detail-oriented Sr. Administrative Assi...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in an administrative support role, preferably at a senior level
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to multitask, prioritize effectively, and work independently
Professional demeanor and strong interpersonal skills

Job Responsibility

Provide high-level administrative support to executives, managers, and teams
Manage calendars, schedule meetings, and coordinate appointments
Prepare correspondence, reports, presentations, and other business documents
Organize travel arrangements, itineraries, and expense reporting
Screen calls, emails, and inquiries, and route communications appropriately
Maintain records, files, and confidential information with discretion
Coordinate meetings, events, and internal communications
Assist with special projects and support day-to-day office operations
Track deadlines, follow up on action items, and help ensure timely completion of tasks

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support daily ...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, hospitality, or another service-focused role
Ability to work with limited supervision and confidently manage responsibilities without constant direction
Proficiency with Microsoft Office applications, including Outlook and Teams
Strong organizational skills with the ability to balance multiple tasks in a fast-paced setting
Detail-oriented, approachable, and respectful communication style with a naturally welcoming presence
Comfort handling changing priorities and stepping into a broad, all-around support role as needed
Availability to work fully onsite in Minneapolis, Minnesota

Job Responsibility

Open and prepare the office each day by setting up shared spaces, turning on lighting, and ensuring the workplace is ready for staff and visitors
Welcome guests, answer general inquiries, and help create a detail-oriented, service-oriented experience for everyone entering the office
Coordinate food, beverage, and snack arrangements, including coffee service, catering orders, and restocking common area supplies
Organize meeting spaces and support internal events such as lunch-and-learn sessions and other office gatherings
Receive deliveries, sort packages, and distribute materials or product samples to the appropriate interior design teams
Process routine administrative work such as scanning invoices, assisting with check handling, and maintaining accurate office documentation
Monitor inventory levels for office and hospitality supplies and place orders to keep materials stocked and available
Provide light facility support, including tidying shared areas and assisting with general office upkeep throughout the day

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support se...

Location

United States , Costa Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree
At least 5 years of experience providing executive-level administrative support
Advanced skills in Microsoft PowerPoint, Word, and Excel
Strong time management abilities with a demonstrated capacity to manage multiple priorities under deadlines
Excellent written and verbal communication skills with a high level of professionalism
Exceptional attention to detail and a consistent record of accurate work output
Experience with calendar management, travel coordination, and administrative support for senior leaders

Job Responsibility

Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance
Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use
Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule
Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations
Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps
Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support
Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership
Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination
Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for a Sr. Administrative Assistant to support day-to-day office o...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in an administrative support role with responsibility for calendar coordination and document management
Strong ability to take detailed notes, follow established procedures, and work independently with minimal supervision
Proficiency in handling multiple documents, screens, and communication tools in a detail-oriented office setting
Experience supporting conference calls, meetings, and related administrative logistics
Solid written communication skills and the ability to prepare accurate analysis or compliance-related documentation
High level of organization, attention to detail, and ability to manage several priorities at once
Comfortable using standard office software and collaborative platforms to complete daily tasks efficiently

Job Responsibility

Coordinate complex schedules, arrange meetings, and maintain calendars to support daily business priorities
Prepare, organize, and distribute reports, correspondence, and business documents with strong attention to detail and formatting accuracy
Track documentation through various stages of completion, ensuring materials are updated, filed, and shared on time
Support conference calls and virtual meetings by managing logistics, preparing materials, and communicating updates to participants
Maintain clear records of administrative processes, notes, and supporting documents for operational and compliance purposes
Review information for completeness and follow established procedures when handling sensitive or regulated documentation
Assist with importing, exporting, and organizing electronic files across shared systems and team resources
Provide general operations support by monitoring task progress, responding to routine requests, and helping the team stay organized

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Sr. Administrative Assistant

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