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Robert Half Logo Robert Half · Office Administration

Sr. Administrative Assistant

United States, Fremont · Job Posted May 29, 2026
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Job Description

We are looking for an experienced Sr. Administrative Assistant to provide high-level operational and scheduling support for a busy team in Fremont, California. This Long-term Contract position is ideal for someone who excels at managing priorities, coordinating logistics, and keeping administrative processes running smoothly. The successful candidate will bring strong organizational judgment, clear communication skills, and the ability to handle multiple tasks with accuracy and consistency.

Job Responsibility

  • Coordinate complex calendars, schedule meetings, and align appointments across multiple stakeholders while resolving conflicts efficiently
  • Provide day-to-day administrative support by preparing materials, organizing documents, and maintaining accurate records for team activities
  • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics based on business needs
  • Support the preparation, review, and organization of export and import documentation to help ensure timely and compliant shipment processing
  • Set up and manage conference calls, virtual meetings, and related meeting logistics to ensure smooth communication and participation
  • Track action items, follow up on deadlines, and help maintain workflow continuity for leadership and cross-functional partners
  • Assist with correspondence, reports, and presentation materials while ensuring a consistent and detail-focused standard
  • Handle shifting priorities with discretion and sound judgment in a fast-paced administrative environment

Requirements

  • Proven experience in a senior-level administrative support role with strong coordination and organizational responsibility
  • Demonstrated ability to manage complex calendars and meeting schedules with a high level of accuracy
  • Experience booking business travel and handling itinerary changes effectively
  • Familiarity with export and import documents and the administrative processes associated with them
  • Ability to coordinate conference calls and virtual meetings across multiple participants
  • Strong written and verbal communication skills with a detail-oriented approach to internal and external interactions
  • Proficiency with common office software and administrative tools used for scheduling, documentation, and communication

What we offer

  • Medical
  • vision
  • dental
  • life insurance
  • Disability insurance
  • 401(k) plan
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