Sr. Administrative Assistant Job at Robert Half (San Diego)

Executive Assistant, Product Support

As Executive Assistant to the VP, Product Support, you’ll be responsible for kee...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

5+ years of experience in a sr administrative support role
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external partners in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume
Dedication to being diligent, reliable, and maintaining the strictest confidentiality
Dedication to encouraging inclusivity and navigate initiative through an optimistic lens

Job Responsibility

Provide direct support to the VP and light assistance to their Directors on the leadership team
Act as the delegate signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a thought partner with a focus on team cohesion, operations, and planning
Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the VP using Figma tools
Partner with the Strategic Program Manager to coordinate large scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal team members
Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity
health, dental & vision benefits
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Sr. Administrative Assistant

We are looking for a highly experienced Sr. Administrative Assistant to join a d...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative assistance, preferably at a senior level
Proficiency in calendar management and scheduling for multiple stakeholders
Strong ability to arrange and manage travel plans, including international bookings
Familiarity with import/export documentation processes
Excellent organizational skills in handling conference calls and meetings
Hands-on experience with Workday or similar administrative platforms
Ability to work independently and take initiative without requiring detailed instructions
Exceptional problem-solving and multitasking skills, especially in a dynamic and growing environment

Job Responsibility

Manage complex calendars and schedules to ensure seamless coordination for leadership and team members
Arrange domestic and international travel, including booking flights, accommodations, and transportation
Organize and facilitate conference calls and meetings, ensuring all logistics are handled efficiently
Prepare, review, and manage import/export documentation with accuracy and attention to detail
Provide comprehensive administrative support to an operational team, including document preparation and data management
Utilize Workday to handle administrative tasks and maintain relevant records
Collaborate with team members to support departmental growth and operational needs
Address challenges with initiative and problem-solving skills, ensuring tasks are completed without constant supervision
Adapt quickly to the needs of a growing department, supporting up to eight team members
Contribute to the overall efficiency of the department by maintaining organized systems and processes

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in company 401(k) plan

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...

Location

United States , New Haven

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an administrative support or senior administrative assistant role
Demonstrated ability to manage complex calendars and coordinate multiple priorities effectively
Experience arranging business travel and handling related scheduling logistics
Familiarity with export and import documentation processes
Strong verbal and written communication skills, including clear and courteous phone etiquette
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Working knowledge of Epic EMR and Epic system environments is preferred
Solid organizational skills with strong attention to detail and the ability to work independently

Job Responsibility

Oversee executive and team calendars, resolving scheduling conflicts and ensuring appointments are organized efficiently
Coordinate domestic and international travel plans, including itineraries, reservations, and related logistical details
Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines
Arrange conference calls and support meeting coordination by confirming participants, schedules, and required materials
Respond to inbound calls professionally, direct inquiries appropriately, and relay important messages in a timely manner
Provide day-to-day administrative support such as document preparation, correspondence, filing, and general office coordination
Use Microsoft Office applications to create reports, manage spreadsheets, prepare presentations, and support departmental workflows
Support work involving Epic EMR and Epic system tools, including administrative tasks tied to record management and system-based processes

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support da...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of progressive administrative or executive support experience in an office environment, preferably supporting senior leaders or cross-functional teams
Advanced proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and Planner
Experience creating and editing forms and fillable documents in Adobe Acrobat with strong attention to formatting, usability, and version control
Strong written and verbal communication skills, with the ability to produce clear reports, correspondence, and meeting documentation
Proven ability to manage multiple priorities, adapt to changing schedules, and collaborate effectively with teams across the organization
Demonstrated professionalism, sound judgment, and discretion when handling confidential or sensitive information

Job Responsibility

Prepare and maintain HR and Finance reports, verifying data accuracy and delivering completed materials within established timelines
Gather, organize, and compile information for recurring and special reports, including payroll support data and compliance-related documentation
Monitor, reconcile, and submit monthly employee expense reporting while ensuring completeness, accuracy, and alignment with internal deadlines
Provide day-to-day administrative support primarily for HR and Finance leadership, with additional assistance for other departments when needed
Manage confidential files and records with a high level of discretion and in accordance with company policies and standards
Assist with projects and research assignments by collecting information, tracking progress, and helping drive timely follow-up on action items
Coordinate the tracking, upkeep, and availability of company equipment and other organizational assets to support operational readiness
Support board, leadership, and organizational meetings by helping with scheduling, materials preparation, communication, and related administrative tasks as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Manager clinical administration

Under the general direction, and direct supervision of the Sr. Administrator, se...

Location

United States of America , Rochester

Salary:

70197.00 - 105295.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree and 3 years relevant experience, including at least 2 years at a managerial level (personnel, fiscal and resource management)
Or equivalent related supervisory and administrative experience
5 years, minimally, of relevant experience in personnel, fiscal, and resource management relevant to the operations of complex clinical service systems
Demonstrated ability to be flexible and responsive in rapidly evolving health care environments
Excellent organizational and communication skills
Ability to lead in a positive, goal-directed manner

Job Responsibility

Under the general direction, and direct supervision of the Sr. Administrator, serves as a member of the leadership team in the Child and Adolescent Division
Works in collaboration with the Clinical leaders and Sr. Administrator to develop systems/processes that will assure that standards are met and efficient operations are achieved
Carries out strategic goals as set by the Division’s leadership for Child and Adolescent Acute Services including Brighter Days Urgent Care, CA Partial Hospital Service, Child CPEP and the Child Inpatient Unit
Supervises, coordinates, and monitors the work activity of OAR and PSR staff
Oversees scheduling for providers, develops goals and objectives, and is responsible for collaborating on annual operating budgets
Builds/edits and reviews report in eRecord and Tableau
Carries out responsibilities with considerable latitude for independent judgment
Fosters and enables a positive work environment by modeling the I CARE values
Ensure compliance with standards of care, HIPAA, OSHA and TJC policies
Oversee clinical compliance for quality assurance, documentation, and reporting

Fulltime

Senior Administrative Assistant

We’re looking for a detail-oriented, agile, and organized Senior Administrative ...

Location

United States , Bay Area

Salary:

98000.00 - 137000.00 USD / Year

1Password

Expiration Date

Until further notice

Requirements

4+ years as an Administrative Assistant, ideally within Marketing or technology orgs
Experience with Google Workspace, Slack, Notion, Asana, and expense management tools
Strong written and verbal communication skills, with an understanding of virtual communication etiquette
Strong organizational and time management skills, with the ability to work across different time zones
Detail-oriented with a commitment to maintaining accuracy while working remotely
Self-motivated, disciplined, and capable of working independently with minimal supervision
Problem-solving mindset and a proactive approach to addressing virtual challenges
Proactive and adaptable — able to anticipate needs, pivot quickly, and navigate ambiguity with composure

Job Responsibility

Manage and prioritize the VPs' calendar across time zones, including meeting logistics, preparation, and travel coordination
Coordinate travel, expenses, and event planning - including department offsite logistics and leadership meetings
Support Marketing VPs and Sr. Directors with ad hoc scheduling and coordination needs
Prepare briefing materials, track deliverables, and follow up on action items to help drive accountability across workstreams
Draft, edit, and coordinate high-quality internal and external communications on behalf of the VPs
Help with calendar planning for Marketing rituals and operational rhythms like Town Hall and QBRs
Build strong cross-functional relationships to help represent the Marketing VPs' priorities and unblock communication
Maintain discretion and confidentiality in all aspects of your work
Provide backup support to other EAs and leadership team members as needed
Attend in-person events about once per month as part of this role

What we offer

Generous PTO policy - accrue 2.08 days per month
Company-wide wellness days (1 per quarter)
Employee-led inclusion and belonging programs and ERGs
Remote-first environment
Peer-to-peer recognition through Bonusly

Fulltime

Sr. Administrative Assistant

We are looking for a Sr. Administrative Assistant to support day-to-day office o...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in an administrative support role with responsibility for calendar coordination and document management
Strong ability to take detailed notes, follow established procedures, and work independently with minimal supervision
Proficiency in handling multiple documents, screens, and communication tools in a detail-oriented office setting
Experience supporting conference calls, meetings, and related administrative logistics
Solid written communication skills and the ability to prepare accurate analysis or compliance-related documentation
High level of organization, attention to detail, and ability to manage several priorities at once
Comfortable using standard office software and collaborative platforms to complete daily tasks efficiently

Job Responsibility

Coordinate complex schedules, arrange meetings, and maintain calendars to support daily business priorities
Prepare, organize, and distribute reports, correspondence, and business documents with strong attention to detail and formatting accuracy
Track documentation through various stages of completion, ensuring materials are updated, filed, and shared on time
Support conference calls and virtual meetings by managing logistics, preparing materials, and communicating updates to participants
Maintain clear records of administrative processes, notes, and supporting documents for operational and compliance purposes
Review information for completeness and follow established procedures when handling sensitive or regulated documentation
Assist with importing, exporting, and organizing electronic files across shared systems and team resources
Provide general operations support by monitoring task progress, responding to routine requests, and helping the team stay organized

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support a ...

Location

United States , New Orleans

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing senior-level administrative or legal support in a detail-oriented office environment
Strong calendar management skills with the ability to coordinate multiple schedules, meetings, and conference arrangements
Background in document preparation, proofreading, and file management across paper and electronic systems
Familiarity with legal procedures such as e-filing, subpoenas, service of process, and court filing practices
Ability to book travel, manage detailed logistics, and handle shifting priorities with minimal supervision
Proficiency with virtual meeting platforms such as Zoom and Microsoft Teams
Experience using legal research tools such as Westlaw is preferred
Excellent written and verbal communication skills with strong attention to detail and confidentiality

Job Responsibility

Prepare, edit, and review legal correspondence, case materials, and other documents for accuracy and completeness
Coordinate communication with attorneys, clients, witnesses, court personnel, and other external contacts in an effective manner
Organize and maintain both physical and digital case files to ensure records are current, accessible, and properly stored
Manage attorney, firm, and conference room calendars, including scheduling meetings, depositions, mediations, and virtual sessions through Zoom or Teams
Arrange travel logistics for attorneys and support related administrative details such as time entry tracking and meeting coordination
Assist with trial and hearing preparation by gathering materials, organizing exhibits, and supporting case logistics
Handle legal support tasks such as preparing subpoenas, submitting electronic filings, coordinating service of process, and completing in-person court filings in Louisiana courts
Conduct legal research using Westlaw and help prepare presentation materials for CLE programs and internal events
Support office event planning by helping organize firm luncheons, parties, and other scheduled gatherings
Review and process service-related documents, including sheriff service receipts and other court-directed notices

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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