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Robert Half Logo Robert Half · Office Administration

Sr. Administrative Assistant

United States, Santa Cruz · Job Posted June 15, 2026
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Job Description

We are looking for an experienced and resourceful Sr. Administrative Assistant to support daily office operations in Santa Cruz, California. This Long-term Contract position is ideal for someone who can represent the front office effectively, provide dependable administrative support to leadership, and keep multiple priorities moving in a fast-paced onsite environment. The role combines reception, meeting coordination, document preparation, travel support, and general office administration while working closely with staff across several departments.

Job Responsibility

  • Welcome visitors, consultants, and commissioners, answer front-desk inquiries, and provide a helpful first point of contact for the office
  • Manage calendars and coordinate travel arrangements for leadership, ensuring schedules, logistics, and meeting details are handled accurately
  • Support the preparation of board and commission materials, help organize meeting spaces, and assist during meetings as needed
  • Create, edit, and format correspondence, reports, packets, and other business documents based on direction from staff
  • Maintain office files, enter and update information in internal systems, and ensure records and data are accurate and well organized
  • Coordinate meeting logistics for staff, including room setup, conference support, parking permit distribution, and follow-up materials
  • Order office supplies, monitor inventory levels, and assist with routine administrative requests such as copying, mailings, and outreach materials
  • Provide basic technical support for common office tools and help post or update information on the organization's website
  • Handle sensitive information with discretion while adapting to shifting priorities and supporting a variety of agency-wide administrative needs

Requirements

  • At least 3 years of administrative support experience in an organized office setting
  • Strong ability to manage several assignments at once while staying organized and responsive to changing priorities
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams, as well as virtual meeting platforms such as Zoom
  • Demonstrated experience with calendar coordination, travel booking, meeting support, and document preparation
  • Strong technical aptitude, including the ability to learn internal systems, troubleshoot minor office technology issues, and update website content
  • Excellent judgment and a customer-service mindset when supporting both internal teams and external visitors
  • Clear written and verbal communication skills, with the ability to draft, edit, and proofread business documents independently

Nice to have

Some college coursework is preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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