Sr. Administrative Assistant Job at Robert Half (La Jolla)

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Sr. Administrative Assistant

We are looking for an experienced Administrative Assistant to provide high-level...

Location

United States , Maumee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field
Demonstrated ability to work effectively with multiple departments and build productive working relationships
Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Excellent organizational skills with the ability to manage several tasks and deadlines simultaneously
Strong written and verbal communication skills suited to a business setting
Experience handling data entry, document control, records management, and employee-related files
Proven ability to manage confidential information with discretion and professionalism
High attention to detail and comfort working in a fast-paced environment

Job Responsibility

Coordinate executive schedules, arrange meetings, and manage travel logistics to ensure leaders are prepared and on time
Draft, format, and revise business correspondence, reports, presentations, and other documents with accuracy and polish
Maintain organized and secure filing systems for sensitive records, including employee documentation and legal materials
Act as a central point of contact between leadership, internal teams, and outside partners to support clear and timely communication
Provide administrative support for team projects, departmental programs, and workplace events from planning through completion
Process and monitor employee-related paperwork, time tracking, and required administrative forms with close attention to detail
Uphold office practices that align with company policies and applicable employment regulations
Assist with hiring support activities such as preparing job postings, coordinating candidate communication, and scheduling interviews
Review incoming messages and requests, determine urgency, and direct follow-up actions appropriately

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of administrative support experience, preferably in HR, healthcare, or a similarly regulated environment
Advanced Microsoft Excel skills, including hands-on experience with PivotTables, VLOOKUP, and data reconciliation
Proficiency in Microsoft PowerPoint for developing clear process documentation and presentation materials
Experience with high-volume data entry and document export/import activities requiring strong attention to detail
Knowledge of leave of absence administration, family and medical leave practices, or related HR policy areas
Strong analytical and research skills with the ability to identify inconsistencies and verify information accurately
Excellent written and verbal communication skills, along with a highly organized and proactive work style

Job Responsibility

Manage administrative support activities for the HR department, ensuring timely and accurate completion of reporting and documentation tasks
Extract claims-related information from state systems and validate records against original source materials to maintain data integrity
Record daily leave information updates and share status changes with intake and claims teams to support effective case tracking
Create and maintain PowerPoint materials that outline leave of absence workflows, procedures, and related process guidance
Use advanced Excel functions, including PivotTables and VLOOKUP, to organize data, analyze trends, and prepare recurring reports
Research discrepancies, investigate data issues, and help resolve reporting questions through careful review and analysis
Support leave administration efforts by handling detailed data entry tied to family and medical leave activities and HR policy requirements
Communicate proactively with internal stakeholders to provide updates, clarify information, and ensure smooth coordination across teams

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting C-suite executives in an Executive Assistant or Senior Administrative Assistant capacity
strong ability to manage demanding calendars, coordinate projects, and balance multiple priorities with accuracy
hands-on experience arranging executive travel and supporting events from planning through completion
proven ability to handle confidential information with discretion and sound judgment
advanced skills in Microsoft Word, PowerPoint, Outlook, Teams, SharePoint, and Copilot, with practical working knowledge of Excel
effective written communication skills with the ability to draft, edit, and polish clear business documents
comfortable working with diverse leadership styles while remaining adaptable, proactive, and collaborative
previous experience in a non-profit or mission-focused environment and familiarity with board support are valued

Job Responsibility

Deliver senior-level administrative support to several executive leaders, ensuring daily activities and priorities stay organized and on track
Oversee complex Outlook calendars, arrange virtual and in-person meetings across multiple time zones, and resolve scheduling conflicts efficiently
Prepare materials for board meetings, record meeting notes, and maintain orderly documentation for recurring board-related activities
Draft, edit, and coordinate executive communications, including newsletters, standard operating procedures, and support-related correspondence
Organize small-scale events by managing vendor outreach, scheduling details, travel arrangements, and onsite logistics for leadership gatherings and meetings
Maintain contracts and executive records by uploading, tracking, and organizing important documentation accurately
Process and monitor expenses through internal tools, including budget coding, card activity review, and reimbursement tracking
Partner with executive leadership and remote support resources to create smooth day-to-day administrative operations across departments
Provide flexible assistance to cross-functional leaders in areas such as advancement, programs, operations, and other executive initiatives as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Sr. Administrative Assistant

We are looking for an experienced and resourceful Sr. Administrative Assistant t...

Location

United States , Santa Cruz

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative support experience in an organized office setting
Strong ability to manage several assignments at once while staying organized and responsive to changing priorities
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams, as well as virtual meeting platforms such as Zoom
Demonstrated experience with calendar coordination, travel booking, meeting support, and document preparation
Strong technical aptitude, including the ability to learn internal systems, troubleshoot minor office technology issues, and update website content
Excellent judgment and a customer-service mindset when supporting both internal teams and external visitors
Clear written and verbal communication skills, with the ability to draft, edit, and proofread business documents independently

Job Responsibility

Welcome visitors, consultants, and commissioners, answer front-desk inquiries, and provide a helpful first point of contact for the office
Manage calendars and coordinate travel arrangements for leadership, ensuring schedules, logistics, and meeting details are handled accurately
Support the preparation of board and commission materials, help organize meeting spaces, and assist during meetings as needed
Create, edit, and format correspondence, reports, packets, and other business documents based on direction from staff
Maintain office files, enter and update information in internal systems, and ensure records and data are accurate and well organized
Coordinate meeting logistics for staff, including room setup, conference support, parking permit distribution, and follow-up materials
Order office supplies, monitor inventory levels, and assist with routine administrative requests such as copying, mailings, and outreach materials
Provide basic technical support for common office tools and help post or update information on the organization's website
Handle sensitive information with discretion while adapting to shifting priorities and supporting a variety of agency-wide administrative needs

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support regula...

Location

United States , Morris Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, data coordination, or a related business support role
Strong computer skills with the ability to work efficiently in spreadsheets, databases, and standard office applications
High level of accuracy and attention to detail, especially when reviewing codes, identifiers, and reporting data
Experience supporting audits, compliance documentation, or regulatory filing activities is preferred
Ability to organize large volumes of information and manage multiple priorities with minimal supervision
Strong written and verbal communication skills for coordinating with internal stakeholders and documenting updates
Familiarity with data management, document control, or records administration practices is a plus

Job Responsibility

Gather, review, and organize documentation needed for regulatory submissions and audit preparation
Research and confirm organization numbers and related identifiers to ensure records are complete and accurate
Maintain reporting databases by correcting inconsistencies, updating records, and improving overall data integrity
Support spreadsheet tracking and reporting activities, including formatting, validation, and file maintenance
Assist with test case execution and documentation to help confirm data accuracy and process reliability
Monitor records for missing codes or incomplete entries and follow up to resolve discrepancies promptly
Coordinate administrative support tasks that help keep compliance and audit deliverables on schedule

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide depend...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in a senior administrative, client service, or executive support role
Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy
Detail-oriented written and verbal communication skills for interacting with clients, advisors, custodians, and internal teams
Experience working with CRM platforms such as Salesforce and maintaining detailed client or account records
Background handling calendars, travel arrangements, meeting coordination, and conference call scheduling
Sound judgment, consistent follow-through, and the ability to handle sensitive information with discretion

Job Responsibility

Deliver advanced administrative support for client servicing activities and advisor needs, ensuring timely and accurate completion of daily requests
Open new accounts and update existing account details across CRM, internal platforms, and custodian systems while maintaining data integrity
Coordinate the processing of operational items such as fund transfers, account changes, money movement requests, and supporting documentation
Examine submitted forms and service requests to confirm completeness, proper approvals, and adherence to company guidelines before execution
Maintain thorough client records, activity notes, and document files so information remains current, accessible, and audit-ready
Track service queues, alerts, notifications, and follow-up items, and communicate with advisors or internal departments to keep work moving forward
Liaise with custodians and external partners to resolve account issues, clarify requirements, and support efficient service delivery
Assist leadership and advisor teams with special assignments, scheduling needs, travel coordination, conference call logistics, and broader administrative projects
Provide cross-functional backup support to other administrative and client service team members as business needs require

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Administrative Assistant to support leadership...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in senior-level administrative support, office coordination, or a similar role requiring independent judgment
Strong command of Microsoft Office applications, including Word, Excel, and Outlook
Hands-on proficiency with Google Workspace, including Docs, Sheets, Slides, and Drive
Ability to manage schedules, meeting coordination, conference calls, and detailed calendar activity with a high level of accuracy
Excellent written and verbal communication skills with careful attention to grammar, formatting, and detail
Proven ability to organize multiple priorities, safeguard confidential information, and meet deadlines in a busy environment

Job Responsibility

Provide comprehensive administrative support to leadership members and staff to keep daily operations running smoothly
Draft, edit, and distribute a wide range of materials, including correspondence, newsletters, documents, reports, presentations, and updates
Oversee calendars, reserve meeting spaces, and coordinate appointments, ceremonies, services, and internal gatherings
Maintain organized digital and paper record systems, including files, records, fund documentation, and related information
Use office management systems to update databases, produce reports, track statistics, and support administrative processes
Help prepare weekly resources and assist with materials for outreach efforts, mailings, announcements, and communications
Coordinate logistics for meetings, retreats, outreach initiatives, and special events, including room readiness, hospitality arrangements, and follow-up communication
Support online communications by posting announcements, updating website or social content as needed, and providing backup assistance for digital outreach functions
Contribute to document migration and content organization within Google Workspace while using AI tools and presentation software to create effective administrative and communication materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Sr. Administrative Assistant

Our client is seeking an experienced and detail-oriented Sr. Administrative Assi...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in an administrative support role, preferably at a senior level
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to multitask, prioritize effectively, and work independently
Professional demeanor and strong interpersonal skills

Job Responsibility

Provide high-level administrative support to executives, managers, and teams
Manage calendars, schedule meetings, and coordinate appointments
Prepare correspondence, reports, presentations, and other business documents
Organize travel arrangements, itineraries, and expense reporting
Screen calls, emails, and inquiries, and route communications appropriately
Maintain records, files, and confidential information with discretion
Coordinate meetings, events, and internal communications
Assist with special projects and support day-to-day office operations
Track deadlines, follow up on action items, and help ensure timely completion of tasks

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Sr. Administrative Assistant

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