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Robert Half Logo Robert Half · Office Administration

Sr. Administrative Assistant

United States, Minneapolis Employment contract · Job Posted June 09, 2026
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Job Description

We are looking for an experienced Sr. Administrative Assistant to support daily office operations for a busy architecture firm. This Contract position is ideal for someone who enjoys creating a welcoming workplace, managing a wide range of administrative tasks, and staying organized in a fast-moving onsite environment. The right candidate will be comfortable working independently, handling shifting priorities, and delivering a high level of hospitality and a service-oriented approach throughout the day.

Job Responsibility

  • Open and prepare the office each day by setting up shared spaces, turning on lighting, and ensuring the workplace is ready for staff and visitors
  • Welcome guests, answer general inquiries, and help create a detail-oriented, service-oriented experience for everyone entering the office
  • Coordinate food, beverage, and snack arrangements, including coffee service, catering orders, and restocking common area supplies
  • Organize meeting spaces and support internal events such as lunch-and-learn sessions and other office gatherings
  • Receive deliveries, sort packages, and distribute materials or product samples to the appropriate interior design teams
  • Process routine administrative work such as scanning invoices, assisting with check handling, and maintaining accurate office documentation
  • Monitor inventory levels for office and hospitality supplies and place orders to keep materials stocked and available
  • Provide light facility support, including tidying shared areas and assisting with general office upkeep throughout the day

Requirements

  • Previous experience in administrative support, office coordination, hospitality, or another service-focused role
  • Ability to work with limited supervision and confidently manage responsibilities without constant direction
  • Proficiency with Microsoft Office applications, including Outlook and Teams
  • Strong organizational skills with the ability to balance multiple tasks in a fast-paced setting
  • Detail-oriented, approachable, and respectful communication style with a naturally welcoming presence
  • Comfort handling changing priorities and stepping into a broad, all-around support role as needed
  • Availability to work fully onsite in Minneapolis, Minnesota

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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