Sr. Administrative Assistant Job at Robert Half (Oakland)

Sr. Administrative Assistant

We are offering a contract for a Sr. Administrative Assistant role in the constr...

Location

United States , Modesto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in the construction/contractor industry
Proficiency in managing subcontract agreements
Demonstrated ability to handle subcontractor bids and proposals
Comprehensive knowledge of construction principles and practices
Familiarity with construction accounting and related financial procedures
Prior experience in an administrative assistance role
Ability to prepare, review, and submit submittals accurately
Excellent data entry skills, with a focus on precision and speed
Proficient in managing detail oriented email correspondence and maintaining effective communication

Job Responsibility

Handle construction project correspondence and document management
Assist in processing contracts to subcontractors and purchase orders
Manage change orders to subcontractors
Ensure accurate data entry and maintenance of customer records
Conduct email correspondence and handle phone calls efficiently
Order and manage office supplies inventory
Process and maintain customer credit applications
Execute subcontractor bids and proposals
Utilize SAGE 300 for construction accounting activities
Perform other clerical duties as necessary

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for a skilled Sr. Administrative Assistant to join our team in Li...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably within the financial services industry
Proficiency in tools such as Cisco Webex, Concur, and ADP
Strong organizational skills, including calendar management and budget oversight
Familiarity with CRM systems and data management processes
Ability to manage marketing-related workflows, including banner ads
Excellent communication skills, both verbal and written
Capability to coordinate virtual meetings and events effectively
Detail-oriented approach to handling administrative responsibilities

Job Responsibility

Coordinate and manage calendars, including scheduling meetings and conference calls
Organize virtual meetings and events using tools such as Cisco Webex
Handle administrative tasks related to budgeting and expense tracking through platforms like Concur
Assist with CRM data management to ensure accurate and up-to-date information
Support marketing efforts by managing banner ads and related administrative workflows
Monitor and streamline communication processes to enhance team collaboration
Provide logistical support for team members during conference calls and virtual events
Manage payroll and other financial services tasks using systems such as ADP
Ensure timely and accurate completion of administrative tasks, adhering to deadlines and organizational standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Sr. Administrative Assistant

Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. I...

Location

United States , Norfolk, Virginia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a similar role within the Real Estate Property/Facilities Management industry
Extensive proficiency with Microsoft Office and Adobe
Ability to design and manage Banner Ads for promotional purposes
Familiarity with Cisco Webex Meetings for efficient remote communication
Experience with Concur for travel and expense management
Knowledge of CRM systems for maintaining and improving customer relationships
Proficiency in About Time for effective time tracking and management
Understanding of Budget Processes to assist in financial planning and control
Strong Calendar Management skills to organize and schedule appointments
Excellent Communication skills for effective internal and external interactions

Job Responsibility

Efficient handling of incoming calls, screening inquiries, and welcoming visitors
Accurately process, maintain, and update customer credit records
Support the administrative team by stepping in during PTO, illness, and vacancies
Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation
Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others
Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements
Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings
Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others
Maintain and audit file setup and database entries, ensuring all data are organized and up to date
Provide general IT troubleshooting support and order office equipment as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for a meticulous and diligent Administrative Assistant to join ou...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in data entry tasks with high level of accuracy
Experience with email correspondence, demonstrating strong written communication skills
Expertise in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Experience in scheduling appointments, managing calendars and coordinating meetings
Understanding of the transport industry is a plus
Ability to multitask and prioritize tasks in a fast-paced environment
Strong organizational skills and attention to detail

Job Responsibility

Support the Executive Assistant
Coordinate and monitor overall administrative functions
serves as the go-to for office inquiries
Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges
Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages
Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized
Maintains safe and clean office environment by following the procedures, rules, and regulations
Primary point of contact for vendor services in the office, create work order with the building and follow through for completion
Upkeep and maintain the most updated list of vendors
Maintains documentation such as employee extension list/building information guide/office manuals etc.

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Assistant, Product Support

As Executive Assistant to the VP, Product Support, you’ll be responsible for kee...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

5+ years of experience in a sr administrative support role
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external partners in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume
Dedication to being diligent, reliable, and maintaining the strictest confidentiality
Dedication to encouraging inclusivity and navigate initiative through an optimistic lens

Job Responsibility

Provide direct support to the VP and light assistance to their Directors on the leadership team
Act as the delegate signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a thought partner with a focus on team cohesion, operations, and planning
Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the VP using Figma tools
Partner with the Strategic Program Manager to coordinate large scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal team members
Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity
health, dental & vision benefits
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Sr. Accountant

The Sr. Accountant will serve as the point of contact for several of the company...

Location

United States , Chicago

Salary:

90000.00 - 110000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting or Finance
2+ years of experience in public accounting or the Financial Services industry
Strong verbal and written communication skills
Strong analytical skills and attention to detail
Self-starter with a strong work ethic, results orientation, and ability to manage multiple projects effectively
Strong knowledge of MS Excel and Word required
Working knowledge of Powerpoint
CPA designation a plus

Job Responsibility

Point of contact for several of the company's registered and private funds in United States, Canada, Ireland, and Luxembourg
Work with senior members of the fund administration team
Own relationships with funds’ third-party administrators and key vendors
Preparation, review and understanding impactful issues regarding fund reporting
Key support contact for fund board members
Partner with third-party administrators and external auditors to prepare and issue funds’ financial statements and regulatory filings
Coordinate with teams across the firm in sales, client service, legal, operations, and corporate finance
Construct analyses regarding product development and new initiatives
Assist portfolio management teams with ad hoc portfolio reporting requests or investor related questions
Utilize Advent Geneva portfolio accounting system

What we offer

Medical, vision, dental, life, and disability insurance
401(k) plan

Fulltime

Sr. Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to join ...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or in a similar senior administrative role
Strong proficiency in calendar management and scheduling appointments
Excellent communication skills, both written and verbal, for handling calls and correspondence
Demonstrated ability to arrange travel plans and manage itineraries
Experience in preparing expense reports with high accuracy
Exceptional organizational skills and attention to detail
Ability to handle confidential information with discretion
Proficiency in office software and tools, including Microsoft Office Suite

Job Responsibility

Coordinate and manage complex calendars, ensuring seamless scheduling of meetings and appointments
Handle inbound and outbound communication, including phone calls and email correspondence, with professionalism
Arrange detailed travel plans, including booking flights, accommodations, and transportation
Prepare and submit accurate expense reports in a timely manner
Serve as a key point of contact for executives, managing tasks and priorities effectively
Maintain confidentiality while handling sensitive information and documents
Assist with the preparation of presentations, reports, and other business materials
Organize and oversee logistics for meetings, including catering and venue arrangements
Monitor deadlines and follow up on action items to ensure timely completion
Provide general administrative support to enhance overall office efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Sr. Administrative Assistant

We are looking for a highly skilled part-time Administrative Assistant to join a...

Location

United States , Spokane

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3-5 years of experience in administrative roles, preferably with executive support
Proficiency in calendar management and scheduling for senior executives
Strong familiarity with Microsoft Office Suite, including Outlook, Word, Excel, and Teams
Exceptional organizational skills and attention to detail in managing expenses and reports
Ability to handle confidential information with discretion and maturity
Demonstrated ability to work independently and take initiative in a fast-paced environment
Effective communication skills, both written and verbal, for interacting with diverse teams and stakeholders

Job Responsibility

Coordinate calendars for executive team members, ensuring meetings and deadlines are effectively scheduled
Manage incoming and outgoing mail, as well as office supplies and snack inventory
Provide support in preparing and auditing expense reports
Act as a liaison between leadership and external partners, such as HR service providers, when required
Attend leadership meetings, take detailed notes, and follow up on action items as needed
Assist with document preparation and electronic signing
Ensure smooth communication within the office and with remote team members, utilizing Microsoft Teams and Outlook
Maintain confidentiality and professionalism while handling sensitive information
Execute ad hoc assignments with precision and efficiency, adapting to evolving priorities
Foster a proactive approach to identifying and solving administrative challenges

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Sr. Administrative Assistant

Robert Half

Location:
United States , Oakland

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 07, 2026

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