Sr. Administrative Assistant Job at Robert Half (Oakland)

Sr. Administrative Assistant

We are offering a contract for a Sr. Administrative Assistant role in the constr...

Location

United States , Modesto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in the construction/contractor industry
Proficiency in managing subcontract agreements
Demonstrated ability to handle subcontractor bids and proposals
Comprehensive knowledge of construction principles and practices
Familiarity with construction accounting and related financial procedures
Prior experience in an administrative assistance role
Ability to prepare, review, and submit submittals accurately
Excellent data entry skills, with a focus on precision and speed
Proficient in managing detail oriented email correspondence and maintaining effective communication

Job Responsibility

Handle construction project correspondence and document management
Assist in processing contracts to subcontractors and purchase orders
Manage change orders to subcontractors
Ensure accurate data entry and maintenance of customer records
Conduct email correspondence and handle phone calls efficiently
Order and manage office supplies inventory
Process and maintain customer credit applications
Execute subcontractor bids and proposals
Utilize SAGE 300 for construction accounting activities
Perform other clerical duties as necessary

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for a skilled Sr. Administrative Assistant to join our team in Li...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably within the financial services industry
Proficiency in tools such as Cisco Webex, Concur, and ADP
Strong organizational skills, including calendar management and budget oversight
Familiarity with CRM systems and data management processes
Ability to manage marketing-related workflows, including banner ads
Excellent communication skills, both verbal and written
Capability to coordinate virtual meetings and events effectively
Detail-oriented approach to handling administrative responsibilities

Job Responsibility

Coordinate and manage calendars, including scheduling meetings and conference calls
Organize virtual meetings and events using tools such as Cisco Webex
Handle administrative tasks related to budgeting and expense tracking through platforms like Concur
Assist with CRM data management to ensure accurate and up-to-date information
Support marketing efforts by managing banner ads and related administrative workflows
Monitor and streamline communication processes to enhance team collaboration
Provide logistical support for team members during conference calls and virtual events
Manage payroll and other financial services tasks using systems such as ADP
Ensure timely and accurate completion of administrative tasks, adhering to deadlines and organizational standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Sr. Administrative Assistant

Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. I...

Location

United States , Norfolk, Virginia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a similar role within the Real Estate Property/Facilities Management industry
Extensive proficiency with Microsoft Office and Adobe
Ability to design and manage Banner Ads for promotional purposes
Familiarity with Cisco Webex Meetings for efficient remote communication
Experience with Concur for travel and expense management
Knowledge of CRM systems for maintaining and improving customer relationships
Proficiency in About Time for effective time tracking and management
Understanding of Budget Processes to assist in financial planning and control
Strong Calendar Management skills to organize and schedule appointments
Excellent Communication skills for effective internal and external interactions

Job Responsibility

Efficient handling of incoming calls, screening inquiries, and welcoming visitors
Accurately process, maintain, and update customer credit records
Support the administrative team by stepping in during PTO, illness, and vacancies
Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation
Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others
Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements
Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings
Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others
Maintain and audit file setup and database entries, ensuring all data are organized and up to date
Provide general IT troubleshooting support and order office equipment as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for a meticulous and diligent Administrative Assistant to join ou...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in data entry tasks with high level of accuracy
Experience with email correspondence, demonstrating strong written communication skills
Expertise in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Experience in scheduling appointments, managing calendars and coordinating meetings
Understanding of the transport industry is a plus
Ability to multitask and prioritize tasks in a fast-paced environment
Strong organizational skills and attention to detail

Job Responsibility

Support the Executive Assistant
Coordinate and monitor overall administrative functions
serves as the go-to for office inquiries
Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges
Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages
Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized
Maintains safe and clean office environment by following the procedures, rules, and regulations
Primary point of contact for vendor services in the office, create work order with the building and follow through for completion
Upkeep and maintain the most updated list of vendors
Maintains documentation such as employee extension list/building information guide/office manuals etc.

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Assistant, Product Support

As Executive Assistant to the VP, Product Support, you’ll be responsible for kee...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

5+ years of experience in a sr administrative support role
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external partners in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume
Dedication to being diligent, reliable, and maintaining the strictest confidentiality
Dedication to encouraging inclusivity and navigate initiative through an optimistic lens

Job Responsibility

Provide direct support to the VP and light assistance to their Directors on the leadership team
Act as the delegate signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a thought partner with a focus on team cohesion, operations, and planning
Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the VP using Figma tools
Partner with the Strategic Program Manager to coordinate large scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal team members
Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity
health, dental & vision benefits
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Sr. Accountant

The Sr. Accountant will serve as the point of contact for several of the company...

Location

United States , Chicago

Salary:

90000.00 - 110000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting or Finance
2+ years of experience in public accounting or the Financial Services industry
Strong verbal and written communication skills
Strong analytical skills and attention to detail
Self-starter with a strong work ethic, results orientation, and ability to manage multiple projects effectively
Strong knowledge of MS Excel and Word required
Working knowledge of Powerpoint
CPA designation a plus

Job Responsibility

Point of contact for several of the company's registered and private funds in United States, Canada, Ireland, and Luxembourg
Work with senior members of the fund administration team
Own relationships with funds’ third-party administrators and key vendors
Preparation, review and understanding impactful issues regarding fund reporting
Key support contact for fund board members
Partner with third-party administrators and external auditors to prepare and issue funds’ financial statements and regulatory filings
Coordinate with teams across the firm in sales, client service, legal, operations, and corporate finance
Construct analyses regarding product development and new initiatives
Assist portfolio management teams with ad hoc portfolio reporting requests or investor related questions
Utilize Advent Geneva portfolio accounting system

What we offer

Medical, vision, dental, life, and disability insurance
401(k) plan

Fulltime

Manager clinical administration

Under the general direction, and direct supervision of the Sr. Administrator, se...

Location

United States of America , Rochester

Salary:

70197.00 - 105295.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree and 3 years relevant experience, including at least 2 years at a managerial level (personnel, fiscal and resource management)
Or equivalent related supervisory and administrative experience
5 years, minimally, of relevant experience in personnel, fiscal, and resource management relevant to the operations of complex clinical service systems
Demonstrated ability to be flexible and responsive in rapidly evolving health care environments
Excellent organizational and communication skills
Ability to lead in a positive, goal-directed manner

Job Responsibility

Under the general direction, and direct supervision of the Sr. Administrator, serves as a member of the leadership team in the Child and Adolescent Division
Works in collaboration with the Clinical leaders and Sr. Administrator to develop systems/processes that will assure that standards are met and efficient operations are achieved
Carries out strategic goals as set by the Division’s leadership for Child and Adolescent Acute Services including Brighter Days Urgent Care, CA Partial Hospital Service, Child CPEP and the Child Inpatient Unit
Supervises, coordinates, and monitors the work activity of OAR and PSR staff
Oversees scheduling for providers, develops goals and objectives, and is responsible for collaborating on annual operating budgets
Builds/edits and reviews report in eRecord and Tableau
Carries out responsibilities with considerable latitude for independent judgment
Fosters and enables a positive work environment by modeling the I CARE values
Ensure compliance with standards of care, HIPAA, OSHA and TJC policies
Oversee clinical compliance for quality assurance, documentation, and reporting

Fulltime

Senior Administrative Assistant

We’re looking for a detail-oriented, agile, and organized Senior Administrative ...

Location

United States , Bay Area

Salary:

98000.00 - 137000.00 USD / Year

1Password

Expiration Date

Until further notice

Requirements

4+ years as an Administrative Assistant, ideally within Marketing or technology orgs
Experience with Google Workspace, Slack, Notion, Asana, and expense management tools
Strong written and verbal communication skills, with an understanding of virtual communication etiquette
Strong organizational and time management skills, with the ability to work across different time zones
Detail-oriented with a commitment to maintaining accuracy while working remotely
Self-motivated, disciplined, and capable of working independently with minimal supervision
Problem-solving mindset and a proactive approach to addressing virtual challenges
Proactive and adaptable — able to anticipate needs, pivot quickly, and navigate ambiguity with composure

Job Responsibility

Manage and prioritize the VPs' calendar across time zones, including meeting logistics, preparation, and travel coordination
Coordinate travel, expenses, and event planning - including department offsite logistics and leadership meetings
Support Marketing VPs and Sr. Directors with ad hoc scheduling and coordination needs
Prepare briefing materials, track deliverables, and follow up on action items to help drive accountability across workstreams
Draft, edit, and coordinate high-quality internal and external communications on behalf of the VPs
Help with calendar planning for Marketing rituals and operational rhythms like Town Hall and QBRs
Build strong cross-functional relationships to help represent the Marketing VPs' priorities and unblock communication
Maintain discretion and confidentiality in all aspects of your work
Provide backup support to other EAs and leadership team members as needed
Attend in-person events about once per month as part of this role

What we offer

Generous PTO policy - accrue 2.08 days per month
Company-wide wellness days (1 per quarter)
Employee-led inclusion and belonging programs and ERGs
Remote-first environment
Peer-to-peer recognition through Bonusly

Fulltime

Sr. Administrative Assistant

Robert Half

Location:
United States , Oakland

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 05, 2026

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