CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Sr. Administrative Assistant

United States, Azusa Contract work · Job Posted May 27, 2026
Apply Position
Job Link Share

Job Description

We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy.

Job Responsibility

  • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments
  • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments
  • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs
  • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions
  • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel
  • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools
  • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination
  • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs
  • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards

Requirements

  • 3+ years of administrative support experience, preferably in a senior-level or leadership-facing role
  • Proven ability to manage complex calendars, coordinate meetings, and support multiple priorities under tight deadlines
  • Experience booking travel arrangements, processing expense-related documentation, and assisting with conference or event logistics
  • Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
  • Ability to prepare accurate, well-organized documents, reports, presentations, and correspondence with attention to detail
  • Comfortable handling confidential information with discretion and sound judgment
  • Effective communication and follow-through skills with the ability to work collaboratively across departments

Nice to have

Familiarity with tools or skills related to conference call coordination, Canva, graphic design, or document handling is preferred

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Sr. Administrative Assistant

8 matching positions

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support se...
Location
Location
United States , Costa Mesa
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree
  • At least 5 years of experience providing executive-level administrative support
  • Advanced skills in Microsoft PowerPoint, Word, and Excel
  • Strong time management abilities with a demonstrated capacity to manage multiple priorities under deadlines
  • Excellent written and verbal communication skills with a high level of professionalism
  • Exceptional attention to detail and a consistent record of accurate work output
  • Experience with calendar management, travel coordination, and administrative support for senior leaders
Job Responsibility
Job Responsibility
  • Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance
  • Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use
  • Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule
  • Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations
  • Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps
  • Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support
  • Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership
  • Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination
  • Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for a Sr. Administrative Assistant to support day-to-day office o...
Location
Location
United States , Little Rock
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in an administrative support role with responsibility for calendar coordination and document management
  • Strong ability to take detailed notes, follow established procedures, and work independently with minimal supervision
  • Proficiency in handling multiple documents, screens, and communication tools in a detail-oriented office setting
  • Experience supporting conference calls, meetings, and related administrative logistics
  • Solid written communication skills and the ability to prepare accurate analysis or compliance-related documentation
  • High level of organization, attention to detail, and ability to manage several priorities at once
  • Comfortable using standard office software and collaborative platforms to complete daily tasks efficiently
Job Responsibility
Job Responsibility
  • Coordinate complex schedules, arrange meetings, and maintain calendars to support daily business priorities
  • Prepare, organize, and distribute reports, correspondence, and business documents with strong attention to detail and formatting accuracy
  • Track documentation through various stages of completion, ensuring materials are updated, filed, and shared on time
  • Support conference calls and virtual meetings by managing logistics, preparing materials, and communicating updates to participants
  • Maintain clear records of administrative processes, notes, and supporting documents for operational and compliance purposes
  • Review information for completeness and follow established procedures when handling sensitive or regulated documentation
  • Assist with importing, exporting, and organizing electronic files across shared systems and team resources
  • Provide general operations support by monitoring task progress, responding to routine requests, and helping the team stay organized
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...
Location
Location
United States , Fremont
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a senior-level administrative support role with strong coordination and organizational responsibility
  • Demonstrated ability to manage complex calendars and meeting schedules with a high level of accuracy
  • Experience booking business travel and handling itinerary changes effectively
  • Familiarity with export and import documents and the administrative processes associated with them
  • Ability to coordinate conference calls and virtual meetings across multiple participants
  • Strong written and verbal communication skills with a detail-oriented approach to internal and external interactions
  • Proficiency with common office software and administrative tools used for scheduling, documentation, and communication
Job Responsibility
Job Responsibility
  • Coordinate complex calendars, schedule meetings, and align appointments across multiple stakeholders while resolving conflicts efficiently
  • Provide day-to-day administrative support by preparing materials, organizing documents, and maintaining accurate records for team activities
  • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics based on business needs
  • Support the preparation, review, and organization of export and import documentation to help ensure timely and compliant shipment processing
  • Set up and manage conference calls, virtual meetings, and related meeting logistics to ensure smooth communication and participation
  • Track action items, follow up on deadlines, and help maintain workflow continuity for leadership and cross-functional partners
  • Assist with correspondence, reports, and presentation materials while ensuring a consistent and detail-focused standard
  • Handle shifting priorities with discretion and sound judgment in a fast-paced administrative environment
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life insurance
  • Disability insurance
  • 401(k) plan
Read More
Arrow Right

Sr. Administrative Assistant

Are you an upcoming or recent college graduate? We are looking for an experience...
Location
Location
United States , Renton
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a senior-level administrative support role
  • Strong ability to manage calendars, travel coordination, and meeting scheduling in a fast-paced environment
  • Experience working with Concur for travel and expense processing
  • Proficiency with Microsoft Excel, Microsoft PowerPoint, and SharePoint
  • Excellent written and verbal communication skills with a detail-oriented approach to stakeholder interaction
  • Ability to manage confidential information with discretion and sound judgment
  • Experience supporting reporting, event coordination, and general administrative operations with strong attention to detail
Job Responsibility
Job Responsibility
  • Coordinate complex calendars, schedule meetings, and adjust appointments to support changing business priorities
  • Arrange domestic and international travel, prepare itineraries, and manage related booking details through approved systems
  • Prepare, organize, and maintain import and export documentation while ensuring records are complete and accessible
  • Support conference calls, meeting setup, and event logistics to help teams operate efficiently
  • Process expense reports and complete expense reconciliation with accuracy and attention to policy requirements
  • Handle inbound phone communications professionally and route inquiries to the appropriate contacts
  • Create, update, and distribute internal reports, presentations, spreadsheets, and shared documents using Microsoft Excel, PowerPoint, and SharePoint
  • Safeguard sensitive information and maintain confidentiality across executive and administrative activities
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support da...
Location
Location
United States , Columbus
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of progressive administrative or executive support experience in an office environment, preferably supporting senior leaders or cross-functional teams
  • Advanced proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and Planner
  • Experience creating and editing forms and fillable documents in Adobe Acrobat with strong attention to formatting, usability, and version control
  • Strong written and verbal communication skills, with the ability to produce clear reports, correspondence, and meeting documentation
  • Proven ability to manage multiple priorities, adapt to changing schedules, and collaborate effectively with teams across the organization
  • Demonstrated professionalism, sound judgment, and discretion when handling confidential or sensitive information
Job Responsibility
Job Responsibility
  • Prepare and maintain HR and Finance reports, verifying data accuracy and delivering completed materials within established timelines
  • Gather, organize, and compile information for recurring and special reports, including payroll support data and compliance-related documentation
  • Monitor, reconcile, and submit monthly employee expense reporting while ensuring completeness, accuracy, and alignment with internal deadlines
  • Provide day-to-day administrative support primarily for HR and Finance leadership, with additional assistance for other departments when needed
  • Manage confidential files and records with a high level of discretion and in accordance with company policies and standards
  • Assist with projects and research assignments by collecting information, tracking progress, and helping drive timely follow-up on action items
  • Coordinate the tracking, upkeep, and availability of company equipment and other organizational assets to support operational readiness
  • Support board, leadership, and organizational meetings by helping with scheduling, materials preparation, communication, and related administrative tasks as required
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...
Location
Location
United States , New Haven
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in an administrative support or senior administrative assistant role
  • Demonstrated ability to manage complex calendars and coordinate multiple priorities effectively
  • Experience arranging business travel and handling related scheduling logistics
  • Familiarity with export and import documentation processes
  • Strong verbal and written communication skills, including clear and courteous phone etiquette
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
  • Working knowledge of Epic EMR and Epic system environments is preferred
  • Solid organizational skills with strong attention to detail and the ability to work independently
Job Responsibility
Job Responsibility
  • Oversee executive and team calendars, resolving scheduling conflicts and ensuring appointments are organized efficiently
  • Coordinate domestic and international travel plans, including itineraries, reservations, and related logistical details
  • Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines
  • Arrange conference calls and support meeting coordination by confirming participants, schedules, and required materials
  • Respond to inbound calls professionally, direct inquiries appropriately, and relay important messages in a timely manner
  • Provide day-to-day administrative support such as document preparation, correspondence, filing, and general office coordination
  • Use Microsoft Office applications to create reports, manage spreadsheets, prepare presentations, and support departmental workflows
  • Support work involving Epic EMR and Epic system tools, including administrative tasks tied to record management and system-based processes
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support le...
Location
Location
United States , Newport Beach
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in administrative support, preferably within banking, financial services, or a similarly regulated environment
  • Strong ability to manage multiple priorities, maintain detailed records, and keep projects and action items moving forward
  • Experience handling banking documents, deposit-related information, or loan support activities is highly preferred
  • Comfortable coordinating meetings, conference calls, and communication with clients, internal teams, and leadership
  • Excellent written and verbal communication skills with a detail oriented, service-oriented approach
  • Ability to resolve sensitive or complex client matters with discretion and attention to detail
  • Valid driver's license and reliable personal transportation for local business travel as needed
  • Proficiency with standard office systems and administrative tools, along with strong overall operational support skills
Job Responsibility
Job Responsibility
  • Coordinate calendars, internal meetings, and conference calls for leadership while capturing key discussion points and monitoring follow-up actions
  • Support client and prospect interactions by preparing materials, attending meetings when needed, and ensuring next steps are documented and completed
  • Organize, review, print, and route loan-related documentation, including tracking signature status and maintaining accurate records
  • Gather required information for deposit and lending processes and assist with account-related and operational banking activities
  • Perform wire callback support and respond to complex client issues with professionalism, urgency, and sound judgment
  • Maintain a structured system for action items, project updates, and service requests so deadlines and client expectations are consistently met
  • Travel locally to branch locations, client offices, or residences to deliver or retrieve signed documents and provide administrative support tied to banking transactions
  • Contribute to outreach efforts, special assignments, and service initiatives that enhance client experience, team effectiveness, and brand presence
  • Follow banking policies and compliance procedures, including proper escalation of unusual activity and adherence to regulatory standards
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support a ...
Location
Location
United States , New Orleans
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience providing senior-level administrative or legal support in a detail-oriented office environment
  • Strong calendar management skills with the ability to coordinate multiple schedules, meetings, and conference arrangements
  • Background in document preparation, proofreading, and file management across paper and electronic systems
  • Familiarity with legal procedures such as e-filing, subpoenas, service of process, and court filing practices
  • Ability to book travel, manage detailed logistics, and handle shifting priorities with minimal supervision
  • Proficiency with virtual meeting platforms such as Zoom and Microsoft Teams
  • Experience using legal research tools such as Westlaw is preferred
  • Excellent written and verbal communication skills with strong attention to detail and confidentiality
Job Responsibility
Job Responsibility
  • Prepare, edit, and review legal correspondence, case materials, and other documents for accuracy and completeness
  • Coordinate communication with attorneys, clients, witnesses, court personnel, and other external contacts in an effective manner
  • Organize and maintain both physical and digital case files to ensure records are current, accessible, and properly stored
  • Manage attorney, firm, and conference room calendars, including scheduling meetings, depositions, mediations, and virtual sessions through Zoom or Teams
  • Arrange travel logistics for attorneys and support related administrative details such as time entry tracking and meeting coordination
  • Assist with trial and hearing preparation by gathering materials, organizing exhibits, and supporting case logistics
  • Handle legal support tasks such as preparing subpoenas, submitting electronic filings, coordinating service of process, and completing in-person court filings in Louisiana courts
  • Conduct legal research using Westlaw and help prepare presentation materials for CLE programs and internal events
  • Support office event planning by helping organize firm luncheons, parties, and other scheduled gatherings
  • Review and process service-related documents, including sheriff service receipts and other court-directed notices
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right