Sr. Administrative Assistant Job at Robert Half (San Diego)

New

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide depend...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in a senior administrative, client service, or executive support role
Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy
Detail-oriented written and verbal communication skills for interacting with clients, advisors, custodians, and internal teams
Experience working with CRM platforms such as Salesforce and maintaining detailed client or account records
Background handling calendars, travel arrangements, meeting coordination, and conference call scheduling
Sound judgment, consistent follow-through, and the ability to handle sensitive information with discretion

Job Responsibility

Deliver advanced administrative support for client servicing activities and advisor needs, ensuring timely and accurate completion of daily requests
Open new accounts and update existing account details across CRM, internal platforms, and custodian systems while maintaining data integrity
Coordinate the processing of operational items such as fund transfers, account changes, money movement requests, and supporting documentation
Examine submitted forms and service requests to confirm completeness, proper approvals, and adherence to company guidelines before execution
Maintain thorough client records, activity notes, and document files so information remains current, accessible, and audit-ready
Track service queues, alerts, notifications, and follow-up items, and communicate with advisors or internal departments to keep work moving forward
Liaise with custodians and external partners to resolve account issues, clarify requirements, and support efficient service delivery
Assist leadership and advisor teams with special assignments, scheduling needs, travel coordination, conference call logistics, and broader administrative projects
Provide cross-functional backup support to other administrative and client service team members as business needs require

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Sr. Administrative Assistant

We are looking for an experienced Administrative Assistant to support leadership...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in senior-level administrative support, office coordination, or a similar role requiring independent judgment
Strong command of Microsoft Office applications, including Word, Excel, and Outlook
Hands-on proficiency with Google Workspace, including Docs, Sheets, Slides, and Drive
Ability to manage schedules, meeting coordination, conference calls, and detailed calendar activity with a high level of accuracy
Excellent written and verbal communication skills with careful attention to grammar, formatting, and detail
Proven ability to organize multiple priorities, safeguard confidential information, and meet deadlines in a busy environment

Job Responsibility

Provide comprehensive administrative support to leadership members and staff to keep daily operations running smoothly
Draft, edit, and distribute a wide range of materials, including correspondence, newsletters, documents, reports, presentations, and updates
Oversee calendars, reserve meeting spaces, and coordinate appointments, ceremonies, services, and internal gatherings
Maintain organized digital and paper record systems, including files, records, fund documentation, and related information
Use office management systems to update databases, produce reports, track statistics, and support administrative processes
Help prepare weekly resources and assist with materials for outreach efforts, mailings, announcements, and communications
Coordinate logistics for meetings, retreats, outreach initiatives, and special events, including room readiness, hospitality arrangements, and follow-up communication
Support online communications by posting announcements, updating website or social content as needed, and providing backup assistance for digital outreach functions
Contribute to document migration and content organization within Google Workspace while using AI tools and presentation software to create effective administrative and communication materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support daily ...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, hospitality, or another service-focused role
Ability to work with limited supervision and confidently manage responsibilities without constant direction
Proficiency with Microsoft Office applications, including Outlook and Teams
Strong organizational skills with the ability to balance multiple tasks in a fast-paced setting
Detail-oriented, approachable, and respectful communication style with a naturally welcoming presence
Comfort handling changing priorities and stepping into a broad, all-around support role as needed
Availability to work fully onsite in Minneapolis, Minnesota

Job Responsibility

Open and prepare the office each day by setting up shared spaces, turning on lighting, and ensuring the workplace is ready for staff and visitors
Welcome guests, answer general inquiries, and help create a detail-oriented, service-oriented experience for everyone entering the office
Coordinate food, beverage, and snack arrangements, including coffee service, catering orders, and restocking common area supplies
Organize meeting spaces and support internal events such as lunch-and-learn sessions and other office gatherings
Receive deliveries, sort packages, and distribute materials or product samples to the appropriate interior design teams
Process routine administrative work such as scanning invoices, assisting with check handling, and maintaining accurate office documentation
Monitor inventory levels for office and hospitality supplies and place orders to keep materials stocked and available
Provide light facility support, including tidying shared areas and assisting with general office upkeep throughout the day

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support se...

Location

United States , Costa Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree
At least 5 years of experience providing executive-level administrative support
Advanced skills in Microsoft PowerPoint, Word, and Excel
Strong time management abilities with a demonstrated capacity to manage multiple priorities under deadlines
Excellent written and verbal communication skills with a high level of professionalism
Exceptional attention to detail and a consistent record of accurate work output
Experience with calendar management, travel coordination, and administrative support for senior leaders

Job Responsibility

Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance
Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use
Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule
Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations
Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps
Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support
Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership
Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination
Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for a Sr. Administrative Assistant to support day-to-day office o...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in an administrative support role with responsibility for calendar coordination and document management
Strong ability to take detailed notes, follow established procedures, and work independently with minimal supervision
Proficiency in handling multiple documents, screens, and communication tools in a detail-oriented office setting
Experience supporting conference calls, meetings, and related administrative logistics
Solid written communication skills and the ability to prepare accurate analysis or compliance-related documentation
High level of organization, attention to detail, and ability to manage several priorities at once
Comfortable using standard office software and collaborative platforms to complete daily tasks efficiently

Job Responsibility

Coordinate complex schedules, arrange meetings, and maintain calendars to support daily business priorities
Prepare, organize, and distribute reports, correspondence, and business documents with strong attention to detail and formatting accuracy
Track documentation through various stages of completion, ensuring materials are updated, filed, and shared on time
Support conference calls and virtual meetings by managing logistics, preparing materials, and communicating updates to participants
Maintain clear records of administrative processes, notes, and supporting documents for operational and compliance purposes
Review information for completeness and follow established procedures when handling sensitive or regulated documentation
Assist with importing, exporting, and organizing electronic files across shared systems and team resources
Provide general operations support by monitoring task progress, responding to routine requests, and helping the team stay organized

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in a senior-level administrative support role with strong coordination and organizational responsibility
Demonstrated ability to manage complex calendars and meeting schedules with a high level of accuracy
Experience booking business travel and handling itinerary changes effectively
Familiarity with export and import documents and the administrative processes associated with them
Ability to coordinate conference calls and virtual meetings across multiple participants
Strong written and verbal communication skills with a detail-oriented approach to internal and external interactions
Proficiency with common office software and administrative tools used for scheduling, documentation, and communication

Job Responsibility

Coordinate complex calendars, schedule meetings, and align appointments across multiple stakeholders while resolving conflicts efficiently
Provide day-to-day administrative support by preparing materials, organizing documents, and maintaining accurate records for team activities
Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics based on business needs
Support the preparation, review, and organization of export and import documentation to help ensure timely and compliant shipment processing
Set up and manage conference calls, virtual meetings, and related meeting logistics to ensure smooth communication and participation
Track action items, follow up on deadlines, and help maintain workflow continuity for leadership and cross-functional partners
Assist with correspondence, reports, and presentation materials while ensuring a consistent and detail-focused standard
Handle shifting priorities with discretion and sound judgment in a fast-paced administrative environment

What we offer

Medical
vision
dental
life insurance
Disability insurance
401(k) plan

Sr. Administrative Assistant

Are you an upcoming or recent college graduate? We are looking for an experience...

Location

United States , Renton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in a senior-level administrative support role
Strong ability to manage calendars, travel coordination, and meeting scheduling in a fast-paced environment
Experience working with Concur for travel and expense processing
Proficiency with Microsoft Excel, Microsoft PowerPoint, and SharePoint
Excellent written and verbal communication skills with a detail-oriented approach to stakeholder interaction
Ability to manage confidential information with discretion and sound judgment
Experience supporting reporting, event coordination, and general administrative operations with strong attention to detail

Job Responsibility

Coordinate complex calendars, schedule meetings, and adjust appointments to support changing business priorities
Arrange domestic and international travel, prepare itineraries, and manage related booking details through approved systems
Prepare, organize, and maintain import and export documentation while ensuring records are complete and accessible
Support conference calls, meeting setup, and event logistics to help teams operate efficiently
Process expense reports and complete expense reconciliation with accuracy and attention to policy requirements
Handle inbound phone communications professionally and route inquiries to the appropriate contacts
Create, update, and distribute internal reports, presentations, spreadsheets, and shared documents using Microsoft Excel, PowerPoint, and SharePoint
Safeguard sensitive information and maintain confidentiality across executive and administrative activities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support leader...

Location

United States , Azusa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience, preferably in a senior-level or leadership-facing role
Proven ability to manage complex calendars, coordinate meetings, and support multiple priorities under tight deadlines
Experience booking travel arrangements, processing expense-related documentation, and assisting with conference or event logistics
Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Ability to prepare accurate, well-organized documents, reports, presentations, and correspondence with attention to detail
Comfortable handling confidential information with discretion and sound judgment
Effective communication and follow-through skills with the ability to work collaboratively across departments

Job Responsibility

Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments
Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments
Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs
Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions
Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel
Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools
Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination
Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs
Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

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Sr. Administrative Assistant

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Sr. Administrative Assistant

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