CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Sr. Administrative Assistant

United States, Fort Lauderdale Contract work · Job Posted June 10, 2026
Apply Position
Job Link Share

Job Description

We are looking for an experienced Administrative Assistant to support leadership and daily office operations. This long-term contract position is ideal for someone who thrives in a fast-paced, service-oriented environment and can manage communications, scheduling, records, and event coordination with professionalism and care. The role requires strong administrative judgment, technical confidence across office and collaboration platforms, and the ability to handle confidential information with accuracy and discretion.

Job Responsibility

  • Provide comprehensive administrative support to leadership members and staff to keep daily operations running smoothly
  • Draft, edit, and distribute a wide range of materials, including correspondence, newsletters, documents, reports, presentations, and updates
  • Oversee calendars, reserve meeting spaces, and coordinate appointments, ceremonies, services, and internal gatherings
  • Maintain organized digital and paper record systems, including files, records, fund documentation, and related information
  • Use office management systems to update databases, produce reports, track statistics, and support administrative processes
  • Help prepare weekly resources and assist with materials for outreach efforts, mailings, announcements, and communications
  • Coordinate logistics for meetings, retreats, outreach initiatives, and special events, including room readiness, hospitality arrangements, and follow-up communication
  • Support online communications by posting announcements, updating website or social content as needed, and providing backup assistance for digital outreach functions
  • Contribute to document migration and content organization within Google Workspace while using AI tools and presentation software to create effective administrative and communication materials

Requirements

  • Demonstrated experience in senior-level administrative support, office coordination, or a similar role requiring independent judgment
  • Strong command of Microsoft Office applications, including Word, Excel, and Outlook
  • Hands-on proficiency with Google Workspace, including Docs, Sheets, Slides, and Drive
  • Ability to manage schedules, meeting coordination, conference calls, and detailed calendar activity with a high level of accuracy
  • Excellent written and verbal communication skills with careful attention to grammar, formatting, and detail
  • Proven ability to organize multiple priorities, safeguard confidential information, and meet deadlines in a busy environment

Nice to have

  • Experience with church or membership database platforms such as Realm and familiarity with RitePlanning is preferred
  • Comfort using AI-based tools and creating visually engaging slide presentations to support meetings, workshops, and communications

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Sr. Administrative Assistant

8 matching positions

New

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide depend...
Location
Location
United States , Houston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in a senior administrative, client service, or executive support role
  • Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy
  • Detail-oriented written and verbal communication skills for interacting with clients, advisors, custodians, and internal teams
  • Experience working with CRM platforms such as Salesforce and maintaining detailed client or account records
  • Background handling calendars, travel arrangements, meeting coordination, and conference call scheduling
  • Sound judgment, consistent follow-through, and the ability to handle sensitive information with discretion
Job Responsibility
Job Responsibility
  • Deliver advanced administrative support for client servicing activities and advisor needs, ensuring timely and accurate completion of daily requests
  • Open new accounts and update existing account details across CRM, internal platforms, and custodian systems while maintaining data integrity
  • Coordinate the processing of operational items such as fund transfers, account changes, money movement requests, and supporting documentation
  • Examine submitted forms and service requests to confirm completeness, proper approvals, and adherence to company guidelines before execution
  • Maintain thorough client records, activity notes, and document files so information remains current, accessible, and audit-ready
  • Track service queues, alerts, notifications, and follow-up items, and communicate with advisors or internal departments to keep work moving forward
  • Liaise with custodians and external partners to resolve account issues, clarify requirements, and support efficient service delivery
  • Assist leadership and advisor teams with special assignments, scheduling needs, travel coordination, conference call logistics, and broader administrative projects
  • Provide cross-functional backup support to other administrative and client service team members as business needs require
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Sr. Administrative Assistant

Our client is seeking an experienced and detail-oriented Sr. Administrative Assi...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in an administrative support role, preferably at a senior level
  • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to multitask, prioritize effectively, and work independently
  • Professional demeanor and strong interpersonal skills
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to executives, managers, and teams
  • Manage calendars, schedule meetings, and coordinate appointments
  • Prepare correspondence, reports, presentations, and other business documents
  • Organize travel arrangements, itineraries, and expense reporting
  • Screen calls, emails, and inquiries, and route communications appropriately
  • Maintain records, files, and confidential information with discretion
  • Coordinate meetings, events, and internal communications
  • Assist with special projects and support day-to-day office operations
  • Track deadlines, follow up on action items, and help ensure timely completion of tasks
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support daily ...
Location
Location
United States , Minneapolis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in administrative support, office coordination, hospitality, or another service-focused role
  • Ability to work with limited supervision and confidently manage responsibilities without constant direction
  • Proficiency with Microsoft Office applications, including Outlook and Teams
  • Strong organizational skills with the ability to balance multiple tasks in a fast-paced setting
  • Detail-oriented, approachable, and respectful communication style with a naturally welcoming presence
  • Comfort handling changing priorities and stepping into a broad, all-around support role as needed
  • Availability to work fully onsite in Minneapolis, Minnesota
Job Responsibility
Job Responsibility
  • Open and prepare the office each day by setting up shared spaces, turning on lighting, and ensuring the workplace is ready for staff and visitors
  • Welcome guests, answer general inquiries, and help create a detail-oriented, service-oriented experience for everyone entering the office
  • Coordinate food, beverage, and snack arrangements, including coffee service, catering orders, and restocking common area supplies
  • Organize meeting spaces and support internal events such as lunch-and-learn sessions and other office gatherings
  • Receive deliveries, sort packages, and distribute materials or product samples to the appropriate interior design teams
  • Process routine administrative work such as scanning invoices, assisting with check handling, and maintaining accurate office documentation
  • Monitor inventory levels for office and hospitality supplies and place orders to keep materials stocked and available
  • Provide light facility support, including tidying shared areas and assisting with general office upkeep throughout the day
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support se...
Location
Location
United States , Costa Mesa
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree
  • At least 5 years of experience providing executive-level administrative support
  • Advanced skills in Microsoft PowerPoint, Word, and Excel
  • Strong time management abilities with a demonstrated capacity to manage multiple priorities under deadlines
  • Excellent written and verbal communication skills with a high level of professionalism
  • Exceptional attention to detail and a consistent record of accurate work output
  • Experience with calendar management, travel coordination, and administrative support for senior leaders
Job Responsibility
Job Responsibility
  • Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance
  • Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use
  • Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule
  • Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations
  • Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps
  • Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support
  • Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership
  • Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination
  • Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for a Sr. Administrative Assistant to support day-to-day office o...
Location
Location
United States , Little Rock
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in an administrative support role with responsibility for calendar coordination and document management
  • Strong ability to take detailed notes, follow established procedures, and work independently with minimal supervision
  • Proficiency in handling multiple documents, screens, and communication tools in a detail-oriented office setting
  • Experience supporting conference calls, meetings, and related administrative logistics
  • Solid written communication skills and the ability to prepare accurate analysis or compliance-related documentation
  • High level of organization, attention to detail, and ability to manage several priorities at once
  • Comfortable using standard office software and collaborative platforms to complete daily tasks efficiently
Job Responsibility
Job Responsibility
  • Coordinate complex schedules, arrange meetings, and maintain calendars to support daily business priorities
  • Prepare, organize, and distribute reports, correspondence, and business documents with strong attention to detail and formatting accuracy
  • Track documentation through various stages of completion, ensuring materials are updated, filed, and shared on time
  • Support conference calls and virtual meetings by managing logistics, preparing materials, and communicating updates to participants
  • Maintain clear records of administrative processes, notes, and supporting documents for operational and compliance purposes
  • Review information for completeness and follow established procedures when handling sensitive or regulated documentation
  • Assist with importing, exporting, and organizing electronic files across shared systems and team resources
  • Provide general operations support by monitoring task progress, responding to routine requests, and helping the team stay organized
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...
Location
Location
United States , Fremont
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a senior-level administrative support role with strong coordination and organizational responsibility
  • Demonstrated ability to manage complex calendars and meeting schedules with a high level of accuracy
  • Experience booking business travel and handling itinerary changes effectively
  • Familiarity with export and import documents and the administrative processes associated with them
  • Ability to coordinate conference calls and virtual meetings across multiple participants
  • Strong written and verbal communication skills with a detail-oriented approach to internal and external interactions
  • Proficiency with common office software and administrative tools used for scheduling, documentation, and communication
Job Responsibility
Job Responsibility
  • Coordinate complex calendars, schedule meetings, and align appointments across multiple stakeholders while resolving conflicts efficiently
  • Provide day-to-day administrative support by preparing materials, organizing documents, and maintaining accurate records for team activities
  • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics based on business needs
  • Support the preparation, review, and organization of export and import documentation to help ensure timely and compliant shipment processing
  • Set up and manage conference calls, virtual meetings, and related meeting logistics to ensure smooth communication and participation
  • Track action items, follow up on deadlines, and help maintain workflow continuity for leadership and cross-functional partners
  • Assist with correspondence, reports, and presentation materials while ensuring a consistent and detail-focused standard
  • Handle shifting priorities with discretion and sound judgment in a fast-paced administrative environment
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life insurance
  • Disability insurance
  • 401(k) plan
Read More
Arrow Right

Sr. Administrative Assistant

Are you an upcoming or recent college graduate? We are looking for an experience...
Location
Location
United States , Renton
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a senior-level administrative support role
  • Strong ability to manage calendars, travel coordination, and meeting scheduling in a fast-paced environment
  • Experience working with Concur for travel and expense processing
  • Proficiency with Microsoft Excel, Microsoft PowerPoint, and SharePoint
  • Excellent written and verbal communication skills with a detail-oriented approach to stakeholder interaction
  • Ability to manage confidential information with discretion and sound judgment
  • Experience supporting reporting, event coordination, and general administrative operations with strong attention to detail
Job Responsibility
Job Responsibility
  • Coordinate complex calendars, schedule meetings, and adjust appointments to support changing business priorities
  • Arrange domestic and international travel, prepare itineraries, and manage related booking details through approved systems
  • Prepare, organize, and maintain import and export documentation while ensuring records are complete and accessible
  • Support conference calls, meeting setup, and event logistics to help teams operate efficiently
  • Process expense reports and complete expense reconciliation with accuracy and attention to policy requirements
  • Handle inbound phone communications professionally and route inquiries to the appropriate contacts
  • Create, update, and distribute internal reports, presentations, spreadsheets, and shared documents using Microsoft Excel, PowerPoint, and SharePoint
  • Safeguard sensitive information and maintain confidentiality across executive and administrative activities
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support leader...
Location
Location
United States , Azusa
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of administrative support experience, preferably in a senior-level or leadership-facing role
  • Proven ability to manage complex calendars, coordinate meetings, and support multiple priorities under tight deadlines
  • Experience booking travel arrangements, processing expense-related documentation, and assisting with conference or event logistics
  • Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
  • Ability to prepare accurate, well-organized documents, reports, presentations, and correspondence with attention to detail
  • Comfortable handling confidential information with discretion and sound judgment
  • Effective communication and follow-through skills with the ability to work collaboratively across departments
Job Responsibility
Job Responsibility
  • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments
  • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments
  • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs
  • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions
  • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel
  • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools
  • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination
  • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs
  • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right