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Specialty Registrar II

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University of Rochester

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Location:
United States of America , Rochester

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Category:
Health and Beauty

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Contract Type:
Not provided

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Salary:

47972.00 - 67161.00 USD / Year
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Job Description:

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Responsibility:

  • Responsible for the identification/collection, entry, maintenance, and reporting of data into the trauma registry for the Pediatric Trauma Program as required by the New York State Department of Health (NY DOH) and the National Trauma Data Bank (NTDB)
  • Will serve as trauma registry expert for the pediatric trauma program and ensure the registry contains accurate and reliable data for use by the program
  • Accurately identify all trauma admissions, transfers, and deaths, using clinical identifiers and strict inclusion/exclusion criteria
  • Complete and verify for accuracy all data collected according to standards outlined by regulatory bodies
  • Complete data abstraction of clinical information into the registry both concurrently and retrospectively while meeting frequent data deadlines
  • Assign and accurately score all injuries utilizing the Abbreviated Injury Scale (AIS) and validate ICD diagnostic codes, operative codes, E-codes and modify as needed
  • Daily tracking on hospitalized patients reviewing patient charts for additional data indicators, and completion of concurrent data abstraction
  • Coordinate with other program staff, departments, and agencies as needed to gather all data necessary to complete the abstraction on each patient
  • Clarify injury descriptions and detail when necessary from clinical providers to obtain accurate injury severity scoring and improve hospital reimbursement and resource allocation
  • Analyze and interpret trauma data to provide both routine and ad hoc reports of trauma statistics and quality assurance filters
  • Monitor security of data to ensure the integrity and reliability of database systems and ensure preventative and routine maintenance for the trauma registry
  • Maintain all reference materials necessary for trauma registry, coding, and abstracting
  • Research, evaluate and recommend changes in equipment to facilitate trauma registry
  • Resolve technical software or reporting issues with internal systems as well as software vendor as needed
  • Responsible for identifying areas for streamlining and process improvement in the data collection process
  • Maintain quality data standards for submission to internal/external databases via frequent validation reports
  • Attend registry vendor sponsored training workshops/meetings to maximize trauma registry utilization and performance
  • Oversee the conversion, upload, and transfer of trauma registry data to other designated database systems, including local, state, and national systems
  • Serve as a resource and mentor to other trauma registry staff
  • Serve as integral part of regulatory trauma re-verification/designation process
  • Serves as primary contact and responsible for timely preparation and submission of data uploads to NYS DOH and ACS TQIP
  • Resolves routine entry issues/problems and appropriately seeks assistance from Trauma Program Manager, Associate Trauma Program manager, and/or other specialists as necessary
  • Maintains primary oversight of trauma registry database, data entry, and data integrity
  • Establishes and maintains process for data concurrency to ensure timely, accurate data
  • Attends various meetings for the Pediatric Trauma Program
  • Attends weekly registry meeting with other members of the registry team and Pediatric Trauma Program leadership
  • As time and funding allow, participates in national, state, and local meetings, work groups, and educational conferences in order to maintain and expand trauma registry knowledge base
  • Participate in various local trauma outreach and education activities provided by Pediatric Trauma Program
  • Upholds continuing education requirements as set by the American College of Surgeons verification standards
  • Assists Pediatric Trauma Program leadership team as requested with other duties

Requirements:

  • Bachelor's degree
  • Graduation an approved Health Records Administration/Health Information Technology/Medical Records Technician program
  • Completion of ICD-10 coding course
  • Completion of Association for the Advancement of Automotive Medicine Abbreviated Injury Score course
  • Completion of American Trauma Society registrar course
  • 2 years relevant experience

Nice to have:

  • Licensure/credentials in clinical specialty such as Registered Nurse, Licensed Practical Nurse, or Emergency Medical Technician-Paramedic
  • Experience with trauma registry
  • Experience at a level 1 trauma center
  • Ability to oversee and maintain multiple simultaneous projects
  • Excellent communication skills
  • Knowledge an ability to use computers including word processing, spreadsheets, graphics, e-mail
  • Ability to review and abstract relevant medical information from electronic medical records
  • Ability to visually portray data
  • Strong analytical and critical thinking skills to approach problems in a systematic method using ability to synthesize data and suggest recommendations
  • Database management and report writing
  • Ability to work independently on assigned projects and tasks
  • Certification in an approved Registered Health Information Technician upon hire
  • Certified Abbreviated Injury Scale Specialist (CAISS)
  • Certified Specialist in Trauma Registries (CSTR)
  • Registered Health Information Technologist/Administrator (RHIT/RHIA)

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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