Specialized Administrative & Program Support Job at Amentum (Slippery Rock)

Specialized Administrative and Program Support

Amentum is seeking highly motivated, self-starting office Administrative Support...

Location

United States , Slippery Rock

Salary:

Not provided

Amentum

Expiration Date

Until further notice

Requirements

Active Secret clearance required
Bachelor’s degree or equivalent (at a minimum) and two years of experience related to the requirements
superior oral and written communications skills
good command of the English Language
Intermediate to high proficiency in Microsoft applications, particularly Word, Excel, Outlook, and MS Teams
Working with teams and independently required
May be required to lift general office items (20-30lbs)
Expected in office work five days a week with occasional telework that is dependent on the government’s needs
U.S. driver’s license and be capable of operating government vehicles
Travel may be required

Job Responsibility

Records and file management
Employee in- and out-processing
Assist in managing DOD, DSS, and local office policies and programs
Support the field office chief in scheduling
Correspondence drafting and routing
Travel planning (Defense Travel System [DTS] or MyTravel)
Conference room coordination
Office equipment and supply inventory maintenance
Government timecard program (DAI) management
Receipt and routing of office mail/correspondence

Fulltime

Program Associate / Administrative Customer Service Representative

Robert Half has an exciting part-time opportunity for a Program Associate / Admi...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of experience in administrative support, customer service, office support, or program coordination preferred
Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
Professional demeanor and strong interpersonal skills
Ability to work independently and as part of a team
High school diploma or equivalent required
additional education is a plus

Job Responsibility

Provide administrative support for program operations and daily office activities
Answer and respond to incoming phone calls, emails, and customer inquiries in a timely and professional manner
Assist clients, customers, or program participants with scheduling, information requests, and general support
Maintain accurate files, records, spreadsheets, and database information
Process forms, applications, correspondence, and other documentation
Coordinate meetings, calendars, and program-related communications
Perform data entry, tracking, filing, and reporting tasks
Resolve routine customer service issues and escalate more complex concerns when appropriate
Support internal team members with administrative tasks and special projects
Ensure a high level of professionalism, confidentiality, and customer service at all times

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Parttime

Administrative Assistant Support - Experienced

Provides general administrative support to help respective department(s) meet Pe...

Location

Australia , Glenden

Salary:

Not provided

Peabody Energy

Expiration Date

Until further notice

Requirements

Demonstrated administration experienced preferably within a CHPP Plant or mining environment
SAP experiences essential
Demonstrated ability to navigate and use internal databases and computer programs
Ability to follow company policies and procedures
Excellent customer service and communication skills
Strong attention to detail coupled with problem solving ability
Demonstrated commitment to safety as a way of life
A Certificate in Business Administration would be advantageous but not essential
2 – 6 years of relevant professional experience required
High School Degree or GED Equivalent required

Job Responsibility

Assist with invoicing , purchase orders, work orders and defect notifications
Fuel reconciliations, oil sample data entry and dispatch
Light vehicle service and repair scheduling
Coordinate on-boarding of new starters including induction bookings and uniform orders
Kronos (Time/Leave Management) administration and user support
Timesheet reconciliations
Assist with EOM reports, including safety reports, statutory reports and department statistics
Working collaboratively with other site administrators
SAP data entry and data management
Schedule and organize complex activities such as meetings, travel, conferences, and department events including audio/visual needs

What we offer

Work with a supportive and inclusive team
Expand your skills and mining knowledge
Competitive Salary and benefits
9-day fortnight (Mon-Fri/ Mon-Thurs) roster with one rostered day off every other week
DIDO options available to allow for a residential lifestyle with full camp facilities

Fulltime

Administrative Assistant / Clerical Support Specialist

We are seeking a detail-oriented and highly organized Administrative Assistant /...

Location

United States , Roxbury, MA

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Minimum 3 years of experience using Microsoft Office (Word, Excel)
Minimum 3 years of strong customer service experience (in-person and phone)
Excellent communication and interpersonal skills
Strong typing and data entry accuracy
Ability to manage time effectively and prioritize tasks
Professional demeanor and strong organizational skills

Job Responsibility

Provide efficient and accurate clerical support to professional staff
Utilize Microsoft Word and Excel with high accuracy
Perform accurate typing, word processing, and data entry
Serve as receptionist: greet clients and visitors professionally
Answer telephone calls and direct clients/visitors to appropriate staff
Provide routine administrative and clerical support for ongoing tasks and special projects
Provide information regarding agency office locations, programs, and services
Assist with processing incoming and outgoing mail and faxes
Enter and manage information in the iFamilyNet system, including conducting searches
Support the Area Management Team as needed

What we offer

Stable and professional work environment
Opportunity to support essential community programs
Collaborative team culture

Human Resources Generalist

Robert Half is partnering with a well-established logistics organization seeking...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field
5+ years of progressive Human Resources experience
Strong knowledge of employment law, employee relations, leave administration, and HR compliance
Experience supporting multi-state workforces
Excellent communication, organizational, and problem-solving skills
Ability to handle confidential information with professionalism and discretion
Proficiency with Microsoft Office and HRIS platforms

Job Responsibility

Coordinate full-cycle recruitment activities including job postings, interview scheduling, offer administration, and pre-employment screenings
Facilitate new hire onboarding and orientation programs
Complete I-9 and E-Verify processes and maintain employment eligibility documentation
Support hiring managers throughout the recruitment and onboarding process
Serve as a liaison between HR and payroll to ensure timely processing of employee changes and compensation updates
Assist with benefits administration, employee inquiries, and annual open enrollment activities
Maintain accurate employee records and ensure HRIS data integrity
Generate HR reports and assist with workforce analytics
Ensure compliance with federal, state, and local employment laws and regulations
Administer employee leave programs including FMLA, CFRA, ADA accommodations, and other protected leaves

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Fulltime

HR Coordinator

We are looking for an organized HR Coordinator to support daily human resources ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting HR operations, administrative processes, or employee services in an office setting
Working knowledge of onboarding procedures, screening coordination, and general HR administration practices
Familiarity with HRIS platforms and confidence entering, updating, and reviewing employee data
Understanding of HR compliance requirements, including employment documentation and records management
Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail
Excellent written and verbal communication skills, along with a detail-oriented and service-oriented approach
Ability to handle confidential information with discretion and sound judgment

Job Responsibility

Support the day-to-day administrative needs of the human resources team, including responding to inquiries and directing requests to the appropriate contacts
Maintain employee information and HR system records with a strong focus on accuracy, confidentiality, and timely updates
Assist with onboarding and separation processes by preparing paperwork, organizing personnel files, and ensuring required documentation is complete
Coordinate recruiting activities by scheduling interviews, monitoring candidate progress, and helping keep hiring workflows on track
Manage employment-related records such as I-9 forms and personnel documents in accordance with established compliance standards
Perform clerical and office support tasks, including scanning, filing, copying, mailing, and preparing routine documents
Help facilitate HR programs and processes by supporting performance review activities, internal communications, and reporting needs
Arrange meetings, calendars, and other HR-related appointments while keeping department activities organized and efficient
Contribute to audit readiness and policy compliance by maintaining orderly, current, and accessible records
Provide additional administrative assistance and complete special projects as assigned to support departmental priorities

What we offer

Health
Dental
Vision
401k
Sick Time Off
Life and disability insurance

Fulltime

Proposal/ Planning Coordinator

Bombardier’s Business Aircraft London Service Centre in Biggin Hill is part of a...

Location

United Kingdom , Westerham

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

You have a Diploma or Degree or equivalent
You have at least 3 years of experience in an aircraft maintenance environment or aircraft maintenance planning and scheduling or sales support
You have working knowledge of aircraft service and maintenance programs and procedures
You have the ability to work independently, as well as part of a team
You have excellent verbal and written communication skills
You have computer skills necessary to learn and/or operate word processing, MS Office Suite, SAP, Salesforce, Maximo, and other web-based applications
You have interpersonal skills necessary to establish and maintain effective working relationships with co-workers, employees, customers, management and contractors.

Job Responsibility

Provide support to front line sales force and external customers by providing timely, accurate proposals for Bombardier Aircraft Services (BAS) aftermarket services
Work with Regional Sales Managers, Product Administrators, Schedulers, and Planners to determine pricing, schedule and standard downtime for work scope
Track and coordinate multiple proposals via Salesforce and Maximo applications while adapting to changing priorities
Apply special programs, incentives, pricing adjustments and coordinate with internal departments and external vendors for scheduling maintenance on customer aircraft
Work directly with Regional Sales Managers (RSM) and Product Administrators (PA) to collect necessary information for proposals
Monitor process steps via Salesforce and Maximo and manage process flow to ensure proposals flow through the system at optimal speed
Review proposal for quality and accuracy prior to release
Ensure proposal meets criteria of RSM request
Reporting and tracking of the status of your work to Team Lead or Manager
Maintain data integrity and accountability of the work

New

Operations Support Rep II

As a community, the University of Rochester is defined by a deep commitment to M...

Location

United States , Rochester

Salary:

19.04 - 26.63 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

High School diploma or equivalent and 2 years of related work experience, including one year in the Facilities Customer Service Department required
Or equivalent combination of education and experience
Customer Service, Control Center, and Emergency response experience required
Skills with typing/keyboarding required
Familiarity with Microsoft Office, and the ability to utilize multi-line telephones and other office equipment, including copiers, scanners, and printers required
Ability to articulate professionally required
Proven ability to react to stressful situations in a calm and professional manner required
National Incident Management System (NIMS) certification within 1 year required

Job Responsibility

Provides vital dispatch and communication support for the entire University and its affiliates
Responds to and manages high-volume inbound inquiries via phone, email, web, and electronic interfaces
Troubleshoots and provides resolutions to issues with critical and non-critical inquiries regarding equipment and operating systems
Creates and dispatches work orders
Monitors multiple, distinct building automated alarm systems
Provides communication, dispatches, provides basic technical support, and creates National Incident Management System (NIMS) based documentation for all University emergencies
Responds to service calls and requests by answering telephone, e-mail, and web-based, including social media, service call requests from members of the University community and non-University community
Troubleshoots response to the nature of the request, with special attention to critical situations
Determines appropriate responses based on the nature of the request, with special attention to critical and urgent situations
Creates and dispatches work orders to appropriate personnel and departments depending on the level and severity of the request

Fulltime

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Specialized Administrative & Program Support

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