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Specialist, Planning Council Support

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United Way

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Location:
United States , Orlando

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Category:
Public Sector

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Contract Type:
Not provided

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Salary:

16.50 USD / Hour
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Job Description:

This position is grant funded and subject to renewal. Provide administrative and communication support to the Planning Council for the Ryan White HIV/AIDS Program (RWHAP) Orlando Service Area (Brevard, Lake, Orange, Osceola, & Seminole).

Job Responsibility:

  • Provide administrative support for Planning Council offsite and onsite meetings, outreach, and activities
  • Support the meetings (scheduling meetings, update calendars, setup, attendance tracking, preparing materials, developing meeting minutes, breakdown, etc.) while ensuring compliance with established guidelines
  • Maintain copies of all Planning Council Support records
  • Conduct research, manage, and develop engaging content for Planning Council social media platforms while ensuring compliance with established guidelines
  • Develop and implement a social media strategy to boost online engagement across email, newsletters, texting, and the Planning Council website
  • Answer and coordinate inbound communications related to Planning Council Support
  • Manage, update, and maintain member database
  • Develop in-depth knowledge of Planning Council and Ryan White programs
  • Track inventory, event supplies, and equipment
  • Assist in preparing the annual Data Presentation, Priority Setting, and Resource Allocation Processes for the RWHAP Orlando Service Area
  • Maintain client and staff confidentiality and adhere to HIPAA, FIPA, PHI, PII requirements
  • Provide back-up support to Planning Council Support team
  • Contribute to overall organizational success by performing other duties and responsibilities as assigned

Requirements:

  • High School diploma or equivalent required
  • One year of administrative experience preferred
  • Experience with social media management is required
  • Familiarity with website management is preferred
  • Previous experience with organizations focused on HIV/AIDS is preferred
  • Proficiency in Microsoft Office is required
  • Ability to record and transcribe accurate, clear, and concise meeting minutes
  • Customer service skills and experience required
  • Attention to detail and accuracy
  • Ability to multi-task and work in a fast-paced environment
  • Ability to work independently with minimal supervision
  • Excellent communication skills, both written and oral, with strong listening abilities
  • Presentation skills with the ability to effectively convey information to diverse audiences in a clear and engaging manner
  • Ability to utilize organizational skills effectively
  • Must have access to a private, secure, and stable high-speed internet connection
  • Must have access to a quiet, confidential workspace

Nice to have:

  • One year of administrative experience
  • Familiarity with website management
  • Previous experience with organizations focused on HIV/AIDS
What we offer:
  • Medical Insurance (Health, Dental, Vision) – on the 1st day and HFUW pays up to 80% of your premium
  • Company-Paid Benefits – HFUW provides all full-time employees with the opportunity to enroll in short-term & long-term disability insurance, as well as $50,000 in life insurance, all 100% paid by HFUW
  • 401k w/ Company Contribution – not only does your 401k start on the 1st of the month following your start date, but after 1 year of employment and 1000 hours worked, you will receive 5% contribution from HFUW, regardless of your personal contribution to your plan
  • Paid Time Off – HFUW offers an extensive amount of time off so you can focus on your personal health, family priorities, and work-life balance. Full-time employees start accruing paid time off (5 weeks your 1st year) upon hire, with generous carry over

Additional Information:

Job Posted:
January 15, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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