Specialist, HR Operations Job at Randstad

Contract HR Operations Specialist / HR Generalist

Our client is seeking a Contract HR Operations Specialist / HR Generalist for a ...

Location

United States , Cicero

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong experience in HR generalist and/or HR operations roles
Recent experience in tactical, hands-on HR support
Strong Workday experience
Ability to follow established processes, workflows, scripts, and SOPs
Strong attention to detail and commitment to precision
Excellent communication skills with the ability to work across organizational levels

Job Responsibility

Manage HRIS transactions in Workday, including: Creating requisitions
Processing job changes
Supporting employee movement workflows
Assisting with recall-from-layoff transactions
Following established scripts and SOPs for consistency and accuracy
Assist with exit interviews and related offboarding processes
Handle fraudulent unemployment claims in ADP by collecting and submitting required information
Gather information related to employee complaints and escalate appropriately to HR leadership
Support common policy and employee questions, including leave-related inquiries, within a unionized employee population
Partner with HR leadership and the HR Business Partner to ensure smooth day-to-day HR operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Hr Specialist – Projects & Hr Operations

We're looking for an HR Specialist to join our HR team in Berlin. The role combi...

Location

Germany , Berlin

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

3–5+ years of hands-on HR experience, ideally in a generalist or HR operations role
Experience running or coordinating HR projects end-to-end
Solid understanding of recruitment, onboarding, performance management, and the broader employee lifecycle
Confident working with managers and internal stakeholders across functions
Fluent in English and German (written and spoken)
Experience in an international or hospitality environment is a plus

Job Responsibility

Own selected HR projects from briefing to delivery, ensuring tasks, owners, and timelines are clearly tracked
Translate HR priorities into clear actions, milestones, and follow-up together with the Director, Human Resources
Identify opportunities to improve HR processes, tools, and ways of working
Run recruitment processes for our open roles, from job briefing to offer stage
Partner with hiring managers on role requirements, interview structure, and selection
Create a thoughtful and professional candidate experience throughout
Manage core employee lifecycle processes — onboarding, employee changes, documentation, offboarding
Maintain accurate HR documentation and ensure data quality in our HR systems
Act as a reliable point of contact for employees and managers on day-to-day HR topics
Work closely with the HR Manager and step in across operational HR topics when required

What we offer

Home office flexibility

Fulltime

Administrative Operations Specialist, Total Rewards & HR Operations

Provides administrative and operational support to two senior HR leaders: the Se...

Location

United States of America , Brighton

Salary:

23.06 - 32.29 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree and 1 year of experience in a business operation or administrative role required
or equivalent combination of education and experience
Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
Strong time-management and organizational skills required
Excellent written and verbal communication skills required

Job Responsibility

Provides comprehensive administrative support to the Senior Directors and departmental leaders, including calendar coordination, meeting management, correspondence, and preparation of documents, presentations, and reports
Coordinates team meetings, project work sessions, and ad hoc leadership gatherings, ensuring timely follow-up and execution of action items
Prepares materials and documentation to support operational initiatives, program updates, and strategic activities across both Total Rewards and HR Operations/Compensation
Serves as a liaison to internal stakeholders, ensuring timely communication and coordination between units
Supervises two part-time administrative/Benefits Assistant II positions responsible for front desk operations and general customer service
Ensures consistent coverage, maintains staffing schedules, oversees training, and monitors service quality
Serves as back-up for front-desk and customer service functions, providing information and guidance on benefits, HR processes, and departmental procedures
Acts as departmental timekeeper, ensuring accurate and timely entry of employee time and attendance, tracking vacation balances, and monitoring compliance training completion
Coordinates onboarding and offboarding processes for staff across both functional areas, including submission of Personnel Action Forms (PAFs), system access requests, and building access coordination
Assists with maintaining departmental organizational charts, distribution lists, and staff records

Fulltime

New

Hr Operations Specialist

Location

India , Gurgoan

Salary:

Not provided

Randstad

Expiration Date

August 21, 2026

Requirements

2-3 years of experience in HR operations / HR coordination
Strong problem-solving and analytical mindset
Ability to move beyond transactional work and think from a business perspective
High ownership and execution focus ("go-getter" attitude)
Good communication skills
Strong coordination and stakeholder management skills
Basic understanding of HR processes, payroll, statutory and documentation
Comfortable working in a fast-paced and evolving environment

Job Responsibility

Manage end-to-end coordination for contractor workforce through third-party agencies
Oversee onboarding, documentation, recruitment, attendance, invoice posting, reimbursement and lifecycle management of contractors
Ensure adherence to processes and compliance requirements
Act as a single point of contact for all contractor-related coordination
Identify gaps in existing HR processes (attendance, documentation, tracking, etc.)
Drive automation and process improvement initiatives in a phased manner
Partner with stakeholders to understand challenges and propose practical solutions
Anticipate risks/issues and proactively address them
Support in documentation, letters, and employee-related coordination
Manage internal communication/ coordination and ensure professional, clear, and timely responses

New

Recruiting & HR Operations Specialist

At Linear, we're building the product development system for teams and agents. A...

Location

United States , San Francisco

Salary:

Not provided

Linear

Expiration Date

Until further notice

Requirements

4+ years of experience in recruiting operations, HR coordination, or people operations at a fast-moving tech company
Experience supporting employee onboarding and people programs, not just recruiting processes
Proven ability to juggle multiple open roles and competing priorities without dropping details or letting candidates go cold
Hands-on experience with an ATS (Ashby a plus) and HRIS systems
you know how to get data in clean and keep it that way
Genuinely excited about using AI tools and automation to make your work and the candidate experience better
Experience scaling or improving HR systems and processes, not just running them as-is
Clear, warm communicator: you're the kind of person candidates remember positively even when they don't get the role
High ownership mentality: you notice what's broken and fix it without waiting to be asked
Familiarity with tools like Notion, Slack, and Linear

Job Responsibility

Own recruiting coordination for a high volume of open roles and create a consistent, well-run hiring experience for candidates, interviewers, and hiring managers
Be the operational heartbeat of the candidate experience — scheduling, work trial coordination, and offer logistics are often the ones candidates remember most
Own our recruiting tech stack: keep our ATS (Ashby) clean and well-configured (templates, sequences, stages, reporting) and manage vendor administration
Support the offer process: send offers, manage approval coordination, and shepherd candidates through logistics to their start date
Continuously look for ways to automate and streamline: use AI and modern tooling to move faster without sacrificing candidate experience
Design and own the onboarding experience at Linear: build an onboarding journey that's thoughtful, well-coordinated across teams, scaleable, and leaves every new hire feeling set up for success from offer acceptance through their first few months
Maintain people systems and data accuracy across our HRIS and ATS
Coordinate employee lifecycle events including onboarding, transfers, and location changes
Identify opportunities to make People Operations more efficient: automate the repeatable, improve the manual, and build systems that scale with the team

What we offer

Competitive salary and equity
Employee-friendly equity terms including early exercise in the US and extended exercise windows
Daily meal and coffee stipend on every workday
Paid co-working space or desk
Health coverage (based on country requirements)
5 weeks paid vacation, plus local statutory holidays
4 months paid parental leave
Paid month off after 4 years & every 2 years thereafter
Regular team events and off-sites
Remote-first with no required commute

Fulltime

Senior HR Operations Specialist (People Team)

Location

Israel , Tel Aviv

Salary:

Not provided

Palo Alto Networks Italia

Expiration Date

Until further notice

Requirements

Proven project and operational program management skills and experience of 4-7 years, with the ability to lead complex cross-functional initiatives, manage parallel work-streams, translate operational needs into clear plans and deliverables, and drive execution in fast-paced and dynamic environments
Strong systems and technology orientation, with the ability to understand how processes and systems operate, navigate ambiguity, identify dependencies and impacts, and define operational requirements when implementing changes, driving process improvements, automating workflows, or scaling solutions
Exceptional ability of stakeholder management, communication, and influencing skills, with the ability to build trusted relationships, align diverse stakeholders, and drive cross-functional initiatives in both Hebrew and English
High attention to detail, structured problem-solving abilities, and a proactive, hands-on approach with strong ownership
Bachelor's degree in Industrial Engineering & Management, Business Administration, Information Systems, or a related field, or equivalent practical experience

Job Responsibility

Lead cross-functional operational initiatives and projects, including process improvements, automation, systems implementations, integration efforts, compliance-related initiatives, and scalability programs
Drive complex projects from planning through execution, balancing multiple priorities and stakeholders
Build expertise in HR operations, systems, and process optimization within a global environment
Maintain local knowledge resources and ensure information remains accurate and up to date
Execute the country-level HR Operations strategy, aligning local priorities with global goals and operating models
Deliver a best-in-class employee experience through exceptional service, operational excellence, and resolution ownership
Oversee HR processes and programs across the employee lifecycle, ensuring effective and compliant service delivery
Partner with HR teams and stakeholders to execute operational initiatives and represent local requirements in global programs and projects
Provide operational expertise on process design, reporting, and the impact of workflow or system changes

Fulltime

Senior HR Operations Specialist (People Team)

Lead cross-functional operational initiatives and projects, including process im...

Location

Israel , Tel Aviv

Salary:

Not provided

Palo Alto Networks

Expiration Date

Until further notice

Requirements

Proven project and operational program management skills and experience of 4-7 years, with the ability to lead complex cross-functional initiatives, manage parallel work-streams, translate operational needs into clear plans and deliverables, and drive execution in fast-paced and dynamic environments
Strong systems and technology orientation, with the ability to understand how processes and systems operate, navigate ambiguity, identify dependencies and impacts, and define operational requirements when implementing changes, driving process improvements, automating workflows, or scaling solutions
Exceptional ability of stakeholder management, communication, and influencing skills, with the ability to build trusted relationships, align diverse stakeholders, and drive cross-functional initiatives in both Hebrew and English
High attention to detail, structured problem-solving abilities, and a proactive, hands-on approach with strong ownership
Bachelor's degree in Industrial Engineering & Management, Business Administration, Information Systems, or a related field, or equivalent practical experience

Job Responsibility

Execute the country-level HR Operations strategy, aligning local priorities with global goals and operating models
Deliver a best-in-class employee experience through exceptional service, operational excellence, and resolution ownership
Oversee HR processes and programs across the employee lifecycle, ensuring effective and compliant service delivery
Partner with HR teams and stakeholders to execute operational initiatives and represent local requirements in global programs and projects
Provide operational expertise on process design, reporting, and the impact of workflow or system changes

HR operations specialist & blue-collar recruiting

Location

Egypt , Giza

Salary:

Not provided

Ariston

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Human Resources, Economics, Legal, or related field
2–3 years of experience in a similar HR Specialist role within an international manufacturing environment.
Proven experience in blue‑collar recruitment for manufacturing
Strong sourcing skills and understanding of recruiting best practices
Excellent communication, interpersonal, and persuasion skills
Eager to learn by participating and supporting other HR functions
Proficiency in Microsoft Office, especially Excel
Fluency in Arabic and English

Job Responsibility

Blue-collar recruiting: Manage full-cycle recruitment for production, maintenance, and technical roles.
Lead hiring for operators, technicians (mechanical, electrical, welding, etc.).
Source talent through social media, job fairs, agencies, walk‑ins, and platforms like LinkedIn & Forasna.
Draft job postings and contribute to job description updates.
Conduct screenings, coordinate interviews, and support onboarding.
Build and maintain a continuous technical and production talent pipeline.
Prepare weekly and monthly recruitment reports.
HR Operations Support: Support day-to-day HR administration and documentation.
Collaborate with the HR team to detect early signs of absenteeism or turnover.
Maintain employee records in HRIS systems with a strong focus on accuracy and confidentiality.

Fulltime

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Specialist, HR Operations

Job Description

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