Special Events Administrative Assistant Job at Marriott Bonvoy

Executive Assistant and Special Projects Officer

The Executive Assistant & Special Projects Officer provides professional, high-l...

Location

United States , Gluckstadt

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Bachelor’s /Associate’s degree in public administration, communications, business, marketing, or a related field and two (2) years of experience in administrative support, event coordination, communications, or municipal/government work preferred
Any equivalent combination of education and experience substituting one (1) year of successfully completed college education (30 semester hours) for one (1) year of the required work experience
Principles and practices of effective customer service and customer-oriented telephone etiquette able to meet and deal with the public tactfully and courteously both in-person and over the telephone
Considerable knowledge of modern office practices, administrative practices, and procedures, including file and document management procedures and practices
Considerable knowledge of the occupational hazards involved in the work and the proper safety precautions for the safe performance of the job
Ability to understand and follow oral and written instructions
and ability to compose effective working relations as necessitated by work assignments
Able to prioritize and make competent decisions while working on multiple tasks and/or projects
Ability to learn applicable state codes and regulations
research state statutes, attorney general opinions, cases, and other legal memorandums as needed

Job Responsibility

Provide direct administrative assistance to the Mayor, including scheduling, correspondence, meeting preparation, and recordkeeping
Manage calendars, appointments, and travel arrangements for the Mayor and coordinate logistics for meetings and special functions
Prepare reports, memos, and presentations as requested
Maintain confidentiality and discretion with sensitive and privileged information
Draft press releases, announcements, social media posts, and other public-facing communications on behalf of the Mayor’s Office
Serve as a point of contact for citizen inquiries, ensuring professional, timely, and courteous responses
Coordinate with city departments to gather and distribute accurate information about city programs, events, and initiatives
Assist with website and social media content management, ensuring consistency in messaging and branding
Plan and execute official City of Gluckstadt events, including ribbon cuttings, community celebrations, town halls, and civic recognition ceremonies
Collaborate closely with the Mayor and department heads on special projects and initiatives, including commemorations, youth programs, and intergovernmental collaborations

Fulltime

Meetings and Special Events Manager

Assists in planning and execution of meetings and special events. Position assis...

Location

United States , Naples

Salary:

66000.00 - 75000.00 USD / Year

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in event management, food and beverage, sales and marketing, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
1 year experience in event management, food and beverage, sales and marketing, or related professional area

Job Responsibility

Assists in planning and execution of meetings and special events
Assists in the implementation of departmental strategies
Assists in the execution of all property events
Researches and analyzes new products, pricing and services of competition
Assists in apprising property of all groups that will impact property operations
Assists in execution of event management strategy
Conducts daily walk-through of banquet floor
Assists in developing working relationships with outside vendors
Creates opportunities to upsell during event planning
Assists in managing department controllable expenses

What we offer

Bonus program
Comprehensive health care benefits
401(k) plan with up to 5% company match
Employee stock purchase plan at 15% discount
Accrued paid time off
Life insurance
Group disability insurance
Travel discounts
Adoption assistance
Paid parental leave

Fulltime

Executive Administrative Assistant

We are offering an exciting opportunity in the heart of New Castle, Delaware for...

Location

United States , New Castle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience as an Executive Administrative Assistant
Proficiency in Account Reconciliation
Experience with Accounts Payable (AP) and Accounts Receivable (AR)
Familiarity with Billing processes and Data Entry tasks
Competence in Invoice Processing
Proficient in Microsoft Excel, Oracle, and QuickBooks
Familiarity with SAP software
Skilled in providing Administrative Assistance and performing Clerical Duties
Ability to provide Clerical Support and perform Routine Clerical tasks
Proficient in Microsoft Office Suites including Microsoft PowerPoint

Job Responsibility

Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team
Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity
Handle confidential and non-routine information with utmost discretion
Coordinate company events, working either independently or as part of a team on special or ongoing projects
Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations
Ensure general office services and equipment are in order, providing assistance with related issues as needed
Sort and distribute incoming mail and arrange for outgoing shipments
Run general office errands as required
Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites
Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Meetings and Special Events Manager

The Meetings and Special Events Manager is responsible for planning, coordinatin...

Location

Bermuda

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
1-2 years' experience in event management, food and beverage, sales and marketing preferably in a luxury environment
Ability to develop working relationships with outside vendors and establish prices and service agreements
Knowledge and experience in creating opportunities to upsell during event planning
Ability to manage department controllable expenses to achieve or exceed budgeted goals

Job Responsibility

Planning, coordinating, and executing corporate meetings, conferences, special events
Managing every aspect of the event process from concept to completion including budgeting, vendor coordination, site logistics, client communication, and on-site event management
Engaging with Banquet function planning and BEO with Chefs
Working with various Event management systems
Maximizing revenue opportunities by up-selling and offering enhancements
Managing group room blocks and meeting space for assigned groups
Acting as liaison between field salesperson and customer throughout event process
Coordinating and communicating event details to customer and property operations
Leading formal pre-event and post-event meetings
Assisting in sales process and revenue forecasting

Fulltime

Administrative Assistant

Provides administrative support to individuals and departments across the organi...

Location

United States , St Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or its equivalent
further qualifications as an Administrative Assistant or Secretary is an advantage
proven work experience in an administrative or related role
familiarity with office procedures and basic accounting principles
proficient in Microsoft Office Suite and general computer software
excellent organizational and time-management skills
strong written and verbal communication skills
problem-solving abilities with a talent for managing in a fast-paced environment
good understanding of business operations and procedures
excellent interpersonal skills

Job Responsibility

Provides administrative support to individuals and departments across the organization
manages diaries, appointments and maintain calendars for supervisory staff
handles correspondence, mails and documents, ensuring they reach intended recipients
arranges travel, accommodations, and manage expense reports
schedules and coordinate meetings, conferences, and special events
prepares and maintains various reports, logs, and data
serves as the point of contact for a team or a department
coordinates communications and disseminates information within the organization
maintains a filing system for important and confidential company documents
contributes to team effort by accomplishing related tasks as needed

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
hired contract/temporary professionals are also eligible to enroll in the company 401(k) plan

Fulltime

Senior Administrative Assistant

Robert Half is currently hiring a Senior Administrative Assistant to provide adv...

Location

United States , El Cajon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as an administrative assistant, preferably in a senior-level support role
High school diploma required
associate or bachelor's degree in Business Administration, Communications, or a related field preferred
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and database or scheduling software (e.g., Zoom, Salesforce, or similar tools)
Exceptional verbal and written communication abilities, with strong interpersonal skills
Proven ability to prioritize tasks, manage competing deadlines, and work effectively under pressure

Job Responsibility

Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination
Prepare and edit documents, presentations, and reports that align with organizational standards
Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders
Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time
Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information
Plan and execute company events, team meetings, or special projects as requested
Conduct research and compile data to support planning, decision-making, and project initiatives
Mentor entry level administrative staff or coordinate teamwork across the administrative team

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Administrative Assistant

Our client, a highly regarded organization, is seeking a detail-oriented and exp...

Location

United States , Louisville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong written and verbal skills, especially in client-facing situations
Ability to review and interpret complex legal documents
Effective problem-solving skills
High level of accuracy and attention to detail
Excellent understanding of business and technical documents
Good judgment and decision-making abilities
Ability to work well with others
At least 5 years of relevant industry experience
Proficiency in Microsoft Excel, Word, and Outlook
Bachelor's degree or equivalent combination of education and experience

Job Responsibility

Educate and resolve deficiencies with issuers and outside counsel regarding legal documentation
Oversee the receipt and proper execution of all required legal documents for secondary offerings
Manage special processing requests efficiently to complete client events
Assist clients with legal requirements, troubleshooting, and service needs related to closing events
Collaborate with various business partners to identify and document business needs and objectives
Provide constructive feedback and support for updating and improving departmental procedures

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to join our team in Richfield, Mi...

Location

United States , Richfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in answering inbound calls, demonstrating excellent telephone etiquette
Outstanding customer service skills, with the ability to handle customer queries and complaints in a detail oriented manner
Demonstrated experience in data entry, ensuring accuracy and attention to detail
Ability to manage email correspondence effectively, responding to emails in a timely and detail oriented manner
Experience with both inbound and outbound calls, maintaining a positive and detail oriented demeanor
Proficient in Microsoft Excel, capable of creating spreadsheets, using formulas, and analyzing data
Experience with Microsoft Outlook, able to manage emails, calendars, contacts, and tasks efficiently
Skilled in Microsoft PowerPoint, capable of creating engaging presentations
Proficient in Microsoft Word, with the ability to create, edit, and format documents
Experience in scheduling appointments, ensuring that all meetings are organized and communicated in a detail oriented manner

Job Responsibility

Efficiently manage a high volume of inbound calls, ensuring accurate message-taking and proper call triage
Provide exceptional customer service, maintaining a high level of professionalism at all times
Handle customer inquiries and concerns, directing calls to the appropriate team members when necessary
Perform data entry tasks and maintain accurate customer records
Utilize various software systems to manage customer relations and dealership operations
Assist in scheduling appointments and confirming them through calls and emails
Support in various tasks during events and special occasions, contributing to a vibrant, fast-paced work environment
Take initiative to perform additional tasks as needed, demonstrating a proactive, helpful attitude
Conduct follow-ups with previous buyers and potential new customers, managing leads effectively
Collaborate with team members to ensure smooth operations and high-quality customer service.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Special Events Administrative Assistant

Marriott Bonvoy

Location:

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 15, 2026

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Job Posted:
April 15, 2026