Special Event Coordinator Job at Legends Global (El Paso)

Event Coordinator

Meet group coordinator/host(ess) prior to functions, make introductions, and ens...

Location

Hungary , Budapest

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
No supervisory experience
None

Job Responsibility

Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable
Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc
Respond to and try to fulfill any special banquet event arrangements
Follow up on special banquet event arrangements to ensure compliance
Follow all company and safety and security policies and procedures
report accidents, injuries, and unsafe work conditions to manager
and complete safety training and certifications
Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, and thank guests with genuine appreciation
Speak with others using clear and professional language, and answer telephones using appropriate etiquette

Fulltime

Special Event Brand Ambassador (FIFA World Cup)

Winston Retail is seeking enthusiastic, polished brand ambassadors to support th...

Location

United States , Tukwila

Salary:

21.65 - 23.00 USD / Hour

Winston Retail

Expiration Date

Until further notice

Requirements

Experience supporting events, hospitality, guest services, retail operations, or community activations
Strong customer service and communication skills
comfortable engaging with families and the general public
Ability to follow run-of-show plans, staffing positions, and safety requirements
Comfortable escalating issues quickly and appropriately
Attention to detail for reporting and documentation
Reliability and punctuality for call times aligned to event/game schedules
Ability to stand/walk for extended periods and support light event set-up tasks
Smartphones are required for reporting: IOS: Use an iPhone 11 or newer Android: Use a 2020 or newer device with an OS no more than four versions behind the latest
Ability to lift up to 25 pounds

Job Responsibility

Serve as an on-site operations and guest-facing host during viewing lounge dates: welcome guests, answer questions, and direct visitors to restrooms, food options, information booths, and other amenities
Help set up, place, and maintain event signage and ensure the space remains organized and guest ready
Coordinate with event production partners and vendors and escalate issues to the designated on-site lead as needed
Participate in daily pre-open huddles to review priorities, partner activations, staffing positions, and peak arrival timing based on game schedules
Support partner activations and guest experience features to ensure safe flow and positive engagement
Monitor cleanliness and presentation during event hours
assist with trash/space upkeep and report major issues promptly to on-site janitorial services
Follow safety, security, and incident protocols: maintain awareness of exits and restricted areas, and report/document issues per the established process
Support event communications by using designated tools and maintaining clear coordination with the main point(s) of contact
Complete daily visit reports including attendee counts, photos, and anecdotal feedback

What we offer

Competitive hourly rate
Paid online training
Wellness benefits

Parttime

Facilities Soft Service Lead cum Event Coordinator

The Facilities Soft Service Lead cum Event Coordinator manages comprehensive sof...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma in Event Management, Hospitality Management, Business Administration, or related field
Minimum four to six years of experience in facilities management, event coordination, or hospitality services within Malaysian commercial office environment
Proven track record of managing soft services operations and coordinating successful corporate events
Strong event planning capabilities with experience managing corporate functions, conferences, and client entertainment events
Excellent organizational skills with ability to coordinate multiple vendors, timelines, and logistics simultaneously
Creative problem-solving abilities with attention to detail for seamless event execution and guest satisfaction
Proven experience managing relationships with Malaysian service providers and understanding of local market conditions for soft services procurement
Strong negotiation skills with ability to secure cost-effective contracts while maintaining quality standards
Experience with vendor performance monitoring and service level agreement management
Fluency in English and Bahasa Malaysia essential for vendor coordination and event communication

Job Responsibility

Manage comprehensive soft services operations including cleaning services, waste management, pest control, landscaping, and general workplace amenities
Coordinate with external service providers to ensure consistent service delivery and quality standards across all soft service areas
Monitor service level agreements, conduct regular quality inspections, and implement improvement initiatives to enhance workplace cleanliness and comfort
Develop and maintain relationships with soft service contractors including cleaning companies, catering providers, landscaping services, and specialty contractors
Negotiate service contracts, monitor performance against established standards, and coordinate vendor scheduling to minimize disruption to office operations
Resolve service issues promptly and ensure vendor compliance with Malaysian health, safety, and environmental regulations
Plan, coordinate, and execute corporate events including meetings, conferences, client entertainment, employee functions, and special celebrations
Manage event logistics including venue preparation, catering arrangements, audio-visual equipment setup, and guest coordination
Coordinate with internal departments and external vendors to ensure seamless event delivery and exceptional attendee experiences
Oversee workplace amenities including pantry operations, coffee services, employee wellness programs, and recreational facilities

Fulltime

Event Coordinator

The Part Time Event Coordinator and Membership Support role helps bring the Onyx...

Location

United States , Heber City

Salary:

Not provided

Pyramid Global Hospitality

Expiration Date

Until further notice

Requirements

Prior experience in event coordination, hospitality, or fitness preferred
Strong organizational skills with excellent attention to detail
Exceptional interpersonal and communication abilities
Comfortable working in a highly member-facing role
Ability to multitask, prioritize effectively, and adapt to changing needs
Proficiency with basic office software and scheduling tools
Professional appearance and demeanor consistent with a fitness center environment
Ability to maintain discretion when handling member information
Availability to work a flexible schedule, including evenings and weekends for events
Ability to stand and walk for extended periods during events or shifts

Job Responsibility

Assist in coordinating Onyx Club social, wellness, and fitness events, including workshops, classes, special programs, and member gatherings
Support event logistics such as room setup, vendor coordination, supplies, signage, registration tracking, and post event follow up
Work onsite during scheduled events to ensure a smooth and welcoming member experience
Assist with event promotion and communication in collaboration with leadership and marketing teams
Track attendance and gather feedback to support future programming improvement
Provide administrative support for membership operations under the direction of the Director of Fitness
Assist with member onboarding, account setup, updates, and documentation
Respond to general membership inquiries in a timely and professional manner
Support membership communications related to programming, events, and operational updates
Maintain organized digital and physical files related to memberships, waivers, and event records

What we offer

Comprehensive health insurance
Retirement plans
Paid time off
On-site wellness programs
Local discounts
Employee rates on hotel stays
Ongoing training and development opportunities

Parttime

Event Coordinator

ASM Global, the leader in privately managed public assembly facilities, has an e...

Location

United States , New Orleans

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Must successfully pass a criminal background check
Superior communication and organizational skills
Must be highly motivated, self-directed, and have the ability to work in a fast-paced environment
Able to work nights, weekends, and holidays as needed
Bachelor’s degree or equivalent work experience, plus 2-3 years experience with increasing levels of responsibilities in the facility industry
Experience within Facility Coordination is desirable
PC Windows-based Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint
Must possess a valid Louisiana Driver’s license at the time of appointment and throughout employment

Job Responsibility

Planning, organizing, and controlling events within the facilities as assigned
Create, distribute, and update various working documents for all assigned events, including staffing, event work orders, cost estimates, event comparisons, information sheets, etc.
Ensure efficient and effective communication regarding the delivery of services to clients
Lead and coordinate pre-con meetings with clients
Participate in non-assigned major event meetings such as pre and post cons
Provide turnkey special project research and fulfillment as assigned
Actively participate in non-assigned major events as needed
Supervise all staffing for assigned events
Coordinate with the staffing department to ensure proper placement of necessary team members throughout the facility during events
Coordinate outside service needs with food and beverage contractor, decorators, or other vendors

Fulltime

Event Coordinator

Provides professional client service and support in the planning, organization a...

Location

United States , Jekyll Island

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Bachelor's degree from accredited four-year college or university in hospitality, business or related field preferred
One (1) to three (3) years related experience and/or training event coordination or meeting planning
or equivalent combination of education and experience
Customer service experience is required
Demonstrate knowledge in industry terminology, facility capabilities, operational procedures, event coordination and event-related services
Demonstrate the principles and techniques of supervision, budgeting and other administrative duties
Handle conflict, make common sense decisions and exercise proper action during high tension and stressful situations
Experience managing multiple priorities and working independently
able to multi-task in a fast-paced environment while meeting deadlines and remaining productive and professional
Know basic accounting

Job Responsibility

Ensures successful event coordination activities by monitoring events, maintaining close contact with clients and staff to ensure successful service level are achieved
Meets with client groups to plan and organize assigned meetings and/or events
Assists Sales Department with Site Tours for potential clients
Guides clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures
Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details
Prepares cost estimates and monitors final billing
Provides clear, concise and timely communication of detailed requirements to operational departments
Serves as primary liaison between clients and facility departments
Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows up on all client requests, concerns and problems
Ensures event operational functions are maintained including: inventory, services and workflow

Fulltime

Event Coordinator

The Event Coordinator for Petersen Events Center and Victory Heights Arena will ...

Location

United States , Pittsburgh

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in a related area of study preferred
1-3 years professional related work experience preferred
Proficiency in Microsoft Office and other basic technology
Demonstrate excellent communication and customer service skills
Excellent problem-solving and critical thinking skills
Exceptional organizational and time management skills
Must successfully pass a criminal background check
Must be highly motivated, self-directed, and have the ability to work in a fast-paced environment
Able to work nights, weekends, and holidays as needed
Ability to lift, carry, push and pull up to 50 pounds

Job Responsibility

Conduct on-site tours with clients
Primary point of contact for assigned meetings and events
Coordinate outside service needs with food and beverage partner, & other vendors
Lead and coordinate pre-con meetings with clients
Create event documentation, including floor plans, event riders, and operational details.
Serve as primary liaison between client and facility departments ensuring accurate setup and implementation of necessary changes
Acts as Manager on Duty for scheduled event ensuring successful event execution
Prepare event estimates and invoices for assigned events
Assist with special projects and major events as needed (graduations, concerts, etc.)
Performs various administrative tasks and other duties as assigned

What we offer

medical, dental, vision, life and disability insurance, paid vacation, and 401k plan

Fulltime

Event Coordinator

This is a long-term contract position ideal for someone with a keen eye for deta...

Location

United States , Lincoln

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in project management, particularly in corporate and special event planning
Familiarity with tools such as HubSpot and Salesforce for event-related data management
Strong organizational skills and attention to detail, ensuring every aspect of event coordination runs smoothly
Ability to manage multiple projects simultaneously while adhering to deadlines
Effective communication and interpersonal skills to interact with guests, team members, and stakeholders
Prior experience coordinating tours or managing visitor logistics is preferred
Capability to document event outcomes and track actionable follow-ups efficiently
Proficiency in creating presentations or event materials as needed

Job Responsibility

Develop and manage comprehensive guest lists tailored for each event
Distribute invitations, track RSVPs, and ensure all necessary documents such as visitor forms, NDAs, and agendas are collected
Organize all logistical aspects of events, including room setup, signage preparation, printed materials, and facility readiness
Welcome guests, support tours, and provide assistance to team members during event days
Coordinate tours for various groups, including nonprofits, corporate partners, and community organizations
Input or validate lead information in Salesforce and assign leads to the appropriate sales team members
Document event details, including visitor information, notes, and actionable follow-ups
Maintain a detailed event calendar and checklist system to ensure effective planning
Offer attendee support or moderate webinars when required
Assist in creating materials, presentations, or slides to support event objectives

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Special Event Coordinator

Job Description

Job Responsibility

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