Special Assistant to the CEO Job at Stainless (New York)

Executive Assistant to CEO

This role is key to keeping the Chief Executive Officer focused on priority exec...

Location

United States , New York

Salary:

139000.00 - 173500.00 USD / Year

BlackLine

Expiration Date

Until further notice

Requirements

6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)
Bachelor's degree or equivalent experience
Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
Proficiency in expense reporting systems, preferably Concur
Absolute dependency – errors are rare, deadlines are sacred
Project calm, confidence, and stability
Exceptional communication skills
Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
Ability to understand the big picture and be proactive to prevent problems/conflicts
Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner

Job Responsibility

Anticipate needs before they are spoken
Exercise impeccable judgment on what should reach the CEO and what should be filtered out
Read the room well – knows what matters to the CEO at that point in time
Understand the company’s business model, financials, competitive landscape, and CEO’s priorities
Represent the CEO with warmth, authority, and professionalism
Manage the CEO’s calendar
Arrange travel (domestic and international)
Handle surprise without panic – always have a plan B
Manage expenses
Prepare and organize meetings

What we offer

short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans

Fulltime

Executive Assistant to CEO

We’re seeking a highly organized, business-minded Executive Assistant to work on...

Location

United States , Brooklyn, New York

Salary:

130000.00 - 150000.00 USD / Year

Fundraise Up

Expiration Date

Until further notice

Requirements

6+ years of experience in an Executive Assistant or similar role supporting senior executives in a fast-paced, rapidly scaling organization
Exceptional organizational skills and ability to manage complex, fast-moving workflows
Impeccable discretion, professionalism, and judgment
Proactive - able to see what needs to be done, think through the next logical step, and provide partnership and support to the CEO to get it done
Strong written communication and presentation-building skills (Google Slides/PowerPoint)
Experienced in note-taking for executive-level meetings and handling sensitive information securely
Strong project management and cross-functional coordination abilities
Confident, polished presence with excellent relationship management skills
Comfortable switching between strategic work and hands-on execution
MUST be able to work in person, full-time, in our Industry City, Brooklyn office

Job Responsibility

Build structure around the CEO’s priorities and support alignment across the leadership team, drive accountability with internal stakeholders
Identify operational gaps and implement systems and routines that increase the CEO’s effectiveness
Oversee confidential email inbox
triage, draft responses, escalate priorities
Prepare meeting materials, brief CEO, take confidential notes and handle follow-ups
Create polished presentations and briefing materials for Executive Team meetings, Board/Advisory sessions, investor updates, and external events
Conduct research, analyze information, and synthesize insights to support CEO decision-making. Support special projects (ie, Industry Advisory Board operations including agendas, content, logistics, and follow-ups)
Draft clear, concise, professional communications on behalf of the CEO, including emails, summaries, and talking points
maintain confidentiality with absolute discretion and professionalism
Manage CEO’s calendar, daily schedule, travel, and daily workflow - working directly next to him, providing real time support

What we offer

Stock options
Health, Dental, and Vision insurance covered at 100% for employees, 80% for employee plus dependents, and 70% for employees plus family
FSA Spending Account
Remote or Hybrid work. Our teams are spread globally
15 days of vacation, 7 company holidays plus an additional 3 floating holidays and 5 sick days
401(k) plan with company match
100% Company-paid short-term disability, long-term disability, basic life insurance and AD&D
Paid parental leave (12/6 weeks)

Fulltime

Temporary Executive Assistant to CEO

We are seeking a highly skilled and discreet Executive Assistant to provide dedi...

Location

United Kingdom , West End (Bond Street)

Salary:

55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, preferably supporting C-suite executives
Exceptional organisational skills and attention to detail
Strong written and verbal communication abilities
High level of discretion in handling confidential information
Proficiency in Microsoft Office Suite and project management tools
Ability to multitask and adapt to shifting priorities in a dynamic environment

Job Responsibility

Provide high-level administrative support to the CEO and CCO, including managing schedules, meetings, and travel arrangements
Act as a strategic liaison between executives and key stakeholders, ensuring efficient communication and workflow
Prepare briefing materials, presentations, and reports for executive meetings and commercial strategy discussions
Handle sensitive correspondence, contracts, and financial documentation with discretion
Oversee special projects, ensuring deadlines are met and priorities are effectively managed
Facilitate cross-departmental coordination to support business objectives
Conduct industry research, competitor analysis, and assist in decision-making processes

Fulltime

Temporary Executive Assistant to CEO

We are seeking a highly skilled and discreet Executive Assistant to provide dedi...

Location

United Kingdom , London

Salary:

55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, preferably supporting C-suite executives
Exceptional organisational skills and attention to detail
Strong written and verbal communication abilities
High level of discretion in handling confidential information
Proficiency in Microsoft Office Suite and project management tools
Ability to multitask and adapt to shifting priorities in a dynamic environment

Job Responsibility

Provide high-level administrative support to the CEO and CCO, including managing schedules, meetings, and travel arrangements
Act as a strategic liaison between executives and key stakeholders, ensuring efficient communication and workflow
Prepare briefing materials, presentations, and reports for executive meetings and commercial strategy discussions
Handle sensitive correspondence, contracts, and financial documentation with discretion
Oversee special projects, ensuring deadlines are met and priorities are effectively managed
Facilitate cross-departmental coordination to support business objectives
Conduct industry research, competitor analysis, and assist in decision-making processes

Fulltime

Executive Assistant

We are seeking a highly skilled and discreet Executive Assistant to provide dedi...

Location

United Kingdom , London

Salary:

50000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, preferably supporting C-suite executives
Exceptional organizational skills and attention to detail
Strong written and verbal communication abilities
High level of discretion in handling confidential information
Proficiency in Microsoft Office Suite and project management tools
Ability to multitask and adapt to shifting priorities in a dynamic environment.

Job Responsibility

Provide high-level administrative support to the CEO and CCO, including managing schedules, meetings, and travel arrangements
Act as a strategic liaison between executives and key stakeholders, ensuring efficient communication and workflow
Prepare briefing materials, presentations, and reports for executive meetings and commercial strategy discussions
Handle sensitive correspondence, contracts, and financial documentation with discretion
Oversee special projects, ensuring deadlines are met and priorities are effectively managed
Facilitate cross-departmental coordination to support business objectives
Conduct industry research, competitor analysis, and assist in decision-making processes.

What we offer

Equal-opportunities employer
Inclusive environment
Support for reasonable adjustments at any stage.

Fulltime