Special Assistant to the CEO Job at Thyme Care (Nashville)

Executive Assistant to CEO

This role is key to keeping the Chief Executive Officer focused on priority exec...

Location

United States , New York

Salary:

139000.00 - 173500.00 USD / Year

BlackLine

Expiration Date

Until further notice

Requirements

6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)
Bachelor's degree or equivalent experience
Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
Proficiency in expense reporting systems, preferably Concur
Absolute dependency – errors are rare, deadlines are sacred
Project calm, confidence, and stability
Exceptional communication skills
Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
Ability to understand the big picture and be proactive to prevent problems/conflicts
Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner

Job Responsibility

Anticipate needs before they are spoken
Exercise impeccable judgment on what should reach the CEO and what should be filtered out
Read the room well – knows what matters to the CEO at that point in time
Understand the company’s business model, financials, competitive landscape, and CEO’s priorities
Represent the CEO with warmth, authority, and professionalism
Manage the CEO’s calendar
Arrange travel (domestic and international)
Handle surprise without panic – always have a plan B
Manage expenses
Prepare and organize meetings

What we offer

short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans

Fulltime

Executive Assistant to CEO

We’re seeking a highly organized, business-minded Executive Assistant to work on...

Location

United States , Brooklyn, New York

Salary:

130000.00 - 150000.00 USD / Year

Fundraise Up

Expiration Date

Until further notice

Requirements

6+ years of experience in an Executive Assistant or similar role supporting senior executives in a fast-paced, rapidly scaling organization
Exceptional organizational skills and ability to manage complex, fast-moving workflows
Impeccable discretion, professionalism, and judgment
Proactive - able to see what needs to be done, think through the next logical step, and provide partnership and support to the CEO to get it done
Strong written communication and presentation-building skills (Google Slides/PowerPoint)
Experienced in note-taking for executive-level meetings and handling sensitive information securely
Strong project management and cross-functional coordination abilities
Confident, polished presence with excellent relationship management skills
Comfortable switching between strategic work and hands-on execution
MUST be able to work in person, full-time, in our Industry City, Brooklyn office

Job Responsibility

Build structure around the CEO’s priorities and support alignment across the leadership team, drive accountability with internal stakeholders
Identify operational gaps and implement systems and routines that increase the CEO’s effectiveness
Oversee confidential email inbox
triage, draft responses, escalate priorities
Prepare meeting materials, brief CEO, take confidential notes and handle follow-ups
Create polished presentations and briefing materials for Executive Team meetings, Board/Advisory sessions, investor updates, and external events
Conduct research, analyze information, and synthesize insights to support CEO decision-making. Support special projects (ie, Industry Advisory Board operations including agendas, content, logistics, and follow-ups)
Draft clear, concise, professional communications on behalf of the CEO, including emails, summaries, and talking points
maintain confidentiality with absolute discretion and professionalism
Manage CEO’s calendar, daily schedule, travel, and daily workflow - working directly next to him, providing real time support

What we offer

Stock options
Health, Dental, and Vision insurance covered at 100% for employees, 80% for employee plus dependents, and 70% for employees plus family
FSA Spending Account
Remote or Hybrid work. Our teams are spread globally
15 days of vacation, 7 company holidays plus an additional 3 floating holidays and 5 sick days
401(k) plan with company match
100% Company-paid short-term disability, long-term disability, basic life insurance and AD&D
Paid parental leave (12/6 weeks)

Fulltime

Temporary Executive Assistant to CEO

We are seeking a highly skilled and discreet Executive Assistant to provide dedi...

Location

United Kingdom , West End (Bond Street)

Salary:

55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, preferably supporting C-suite executives
Exceptional organisational skills and attention to detail
Strong written and verbal communication abilities
High level of discretion in handling confidential information
Proficiency in Microsoft Office Suite and project management tools
Ability to multitask and adapt to shifting priorities in a dynamic environment

Job Responsibility

Provide high-level administrative support to the CEO and CCO, including managing schedules, meetings, and travel arrangements
Act as a strategic liaison between executives and key stakeholders, ensuring efficient communication and workflow
Prepare briefing materials, presentations, and reports for executive meetings and commercial strategy discussions
Handle sensitive correspondence, contracts, and financial documentation with discretion
Oversee special projects, ensuring deadlines are met and priorities are effectively managed
Facilitate cross-departmental coordination to support business objectives
Conduct industry research, competitor analysis, and assist in decision-making processes

Fulltime

Temporary Executive Assistant to CEO

We are seeking a highly skilled and discreet Executive Assistant to provide dedi...

Location

United Kingdom , London

Salary:

55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, preferably supporting C-suite executives
Exceptional organisational skills and attention to detail
Strong written and verbal communication abilities
High level of discretion in handling confidential information
Proficiency in Microsoft Office Suite and project management tools
Ability to multitask and adapt to shifting priorities in a dynamic environment

Job Responsibility

Provide high-level administrative support to the CEO and CCO, including managing schedules, meetings, and travel arrangements
Act as a strategic liaison between executives and key stakeholders, ensuring efficient communication and workflow
Prepare briefing materials, presentations, and reports for executive meetings and commercial strategy discussions
Handle sensitive correspondence, contracts, and financial documentation with discretion
Oversee special projects, ensuring deadlines are met and priorities are effectively managed
Facilitate cross-departmental coordination to support business objectives
Conduct industry research, competitor analysis, and assist in decision-making processes

Fulltime

Executive Assistant

We are seeking a highly skilled and discreet Executive Assistant to provide dedi...

Location

United Kingdom , London

Salary:

50000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, preferably supporting C-suite executives
Exceptional organizational skills and attention to detail
Strong written and verbal communication abilities
High level of discretion in handling confidential information
Proficiency in Microsoft Office Suite and project management tools
Ability to multitask and adapt to shifting priorities in a dynamic environment.

Job Responsibility

Provide high-level administrative support to the CEO and CCO, including managing schedules, meetings, and travel arrangements
Act as a strategic liaison between executives and key stakeholders, ensuring efficient communication and workflow
Prepare briefing materials, presentations, and reports for executive meetings and commercial strategy discussions
Handle sensitive correspondence, contracts, and financial documentation with discretion
Oversee special projects, ensuring deadlines are met and priorities are effectively managed
Facilitate cross-departmental coordination to support business objectives
Conduct industry research, competitor analysis, and assist in decision-making processes.

What we offer

Equal-opportunities employer
Inclusive environment
Support for reasonable adjustments at any stage.

Fulltime

Executive Assistant to CEO

Our client, a rapidly growing real estate development firm headquartered in a st...

Location

United States , Austin

Salary:

90000.00 - 150000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

7+ years as an Executive Assistant supporting C-Suite Executives in fast-paced environments
Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
Flexible and resilient with an eagerness to learn, receptive to constructive feedback
Detail oriented with excellent time management and organizational skills
High level of integrity, discretion, professionalism, and confidentiality
Ability to anticipate the needs of the executive, the team, and the company
Tech-savvy and resourceful
Proactive, positive, energetic personality with a can-do attitude
Excellent written and verbal skills

Job Responsibility

Act as a true gatekeeper, protecting the time of the CEO
Handle extensive calendar management, addressing constant meeting changes and rescheduling needs
Book international and domestic travel including flights, hotels, itineraries, etc.
Regularly interface with high-profile professionals, communicate on behalf of the executive team to clients, investors, partners, board members, and team managers
Manage expense reports and vendor invoices as needed
Both individually and on a team, assist with special project assignments
Assist with ad-hoc job-related and personal requests as needed

What we offer

enticing benefits package

Fulltime

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Transformation Associate

The Transformation Associate plays a critical role within the Office of the CEO ...

Location

Australia , Melbourne

Salary:

Not provided

PEXA UK

Expiration Date

Until further notice

Requirements

Experience in a top-tier management consulting firm or equivalent internal strategy, transformation or PMO role
Strong understanding of business strategy, transformation principles, and operating model change
Demonstrated analytical skills, with experience synthesising complex information into clear insights and recommendations
Experience in preparing high-quality executive-level materials (e.g., board papers, business cases, strategy decks)
Exposure to corporate governance, project delivery lifecycles, or performance measurement frameworks is highly desirable
Familiarity with the digital and data-led landscape of a technology-enabled business, ideally in fintech, property, or financial services
Highly motivated, with strong problem-solving and ownership capability whilst being comfortable navigating ambiguity in a fast-paced environment
Commercially astute, with the ability to see both the strategic big picture and the operational detail
A collaborative team player who builds trust and influence across levels and functions

Job Responsibility

Support delivery of CEO-led initiatives including special projects and enterprise transformation programs
Assist with the continuous improvement of Executive Governance forums (e.g. Board, ELT) to ensure efficient and effective outcomes
Conduct research and analysis on market developments, industry trends and transformation progress to inform the CEO and Chief of Staff
Support the strategic direction and decision-making of the business through the provision of commercial intelligence and insights (e.g. industry trends, competitive positioning)
Assist in the development and delivery of company-wide strategic KPI’s aligned to the CEO’s transformation goals
Utilise your previous agile project management experience to coordinate the delivery of change initiatives including timelines, risks and dependencies
Build strong relationships across business units and corporate functions to ensure cross-functional collaboration is achieved enabling effective execution of enterprise-wide priorities

What we offer

Quarterly wellness days to recharge
Four weeks workcation per year - work from an approved country
Take the opportunity to purchase up to four weeks additional annual leave per year
Learn from the best and upskill with PEXA Academy certifications and grow your career

Fulltime

Special Assistant to the CEO

Thyme Care

Location:
United States , Nashville

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 04, 2026

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