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As the Recruitment Coordinator you will play a critical role in creating a flawless candidate experience ensuring that each step of the recruitment process, from initial interview scheduling to onboarding, is smooth and engaging for candidates. Serves as an essential point of contact and a brand ambassador for the company. The coordinator provides high-volume, accurate support for talent specialists and serve as an essential partner to hiring managers and HR partners.
Job Responsibility:
Accurately and timely orchestrate candidate interviews, welcome candidates on-site, schedule strategy meetings, candidate assessments, and travel to ensure an exceptional candidate experience
Demonstrate flexibility and consideration when scheduling interviews, effectively balancing the needs of the candidate with the schedules of the interview team
Initiate pre-employment screening and new hire paperwork, complete E-Verify and I-9 processes, facilitate new employee first impressions to deliver a great first-day experience
Act as a responsive point of contact for candidate inquiries through various communication channels, ensuring a positive experience and welcoming environment
Assign job requisitions to talent acquisition specialists according to assignments and workloads
Oversee the tracking and processing of employee referral payments, ensuring timely disbursement and adherence to company policies for a smooth employee referral experience
Track and support management of relationships with temporary and direct hire agencies, employment screening, and other vendors keeping a current and approved vendor list
Manage and track department expenses and invoicing
Exercise financial awareness when organizing remote interviews and other recruitment-related activities
Effectively coordinate with cost center owners to manage recruitment expenses
Serve as a go-to expert for onboarding processes and applicant tracking tools, providing guidance and support to the team
Handle other event, administrative and reporting responsibilities such as intern program support, career fair registrations and logistics as needed to support the talent acquisition team
Collaborate with hiring managers, recruiters, HR business partners, and company leaders to ensure seamless recruitment operations.
Requirements:
Bilingual in Spanish and English, with the ability to communicate clearly and professionally in both written and verbal interactions
Bachelor’s degree in a related field
0-2 years of experience in an administrative, customer service, or HR role
Ability to excel in a high-volume, fast-paced environment while maintaining exceptional accuracy
Skilled in using Microsoft Office applications, including Outlook, Teams, Word, Excel, PowerPoint, and other related tools.
Nice to have:
Demonstrated ability to build strong relationships with potential candidates, talent acquisition recruiters, hiring managers, and vendors
Experience supporting talent acquisition teams
Collaborative team player with ability to work across levels and functions, where flexibility, adaptability, and resiliency are important
Proven ability to work in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
Strong written and verbal communication and interpersonal skills with a strong customer orientation