Space Planning and Program Specialist

• Support the Program Manager with gathering space needs from teams and aligning requests to long-range workplace strategy plans
• Maintain accurate digital floor maps across all studio locations
• Support quarterly space forecasting and headcount projections
• Handle day-to-day seating challenges and troubleshoot conflicts
• Coordinate relocations including project planning, group move timing, migration and phasing plans, and stack and block plans
• Monitor, analyze, and interpret occupancy data sets
• generate ad hoc reports as requested
• Ensure all space changes are documented and communicated to impacted parties
• Support the Program Manager in executing various spaces program initiatives from start to finish
• Develop and maintain project documentation including briefs, schedules, status reports, and knowledge hubs
• Lead weekly reporting, including project status, resourcing, and financial summaries
• Schedule and facilitate meetings and working sessions
• Escalate risks in a timely manner and participate in issue resolution
• Assist in the creation and measurement of program metrics
• Navigate competing priorities and manage negotiations between teams as needed

• 3–5 years of prior experience in space planning, project coordination, or operations within a creative or tech environment
• Highly organized with meticulous attention to detail
• experience tracking, organizing, and presenting data in easy-to-understand formats
• Strong written and verbal communication skills across all levels of an organization
• Self-starter who demonstrates initiative and thrives in a fast-paced, informal environment
• Proactive problem solver — able to work independently with limited information and escalate appropriately
• Ability to respond to changing priorities quickly and efficiently
• Familiarity with workplace management solutions (e.g., Tririga) a plus
• Proficient in Numbers, Keynote, and collaboration tools (e.g., Slack, Quip)
• BA/BS preferred, or AA/AS with equivalent relevant work experience

Familiarity with workplace management solutions (e.g., Tririga) a plus

• W2, weekly pay, benefits, 401k w/ match
• subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match