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Software Product Customer Support Administrator

United Kingdom, Leeds 30000.00 - 35000.00 GBP / Year · Job Posted December 11, 2025
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Job Description

As the face of PEXA to our customers (Lenders & Law Firms), you are cheerful, positive, proactive, flexible, take pride in managing all interactions and seeing queries through from start to finish, to delight and amaze our customer’s experience. You will carry out a diverse range of tasks, from setting up a new customer onto the PEXA Platform, to assisting with daily administration tasks or managing User access queries. Answering enquiries or issues within our SLAs is vital, these can come in via email, telephone or digital functions. You will develop exceptional customer relationships and demonstrate a PEXA Platform expertise they can trust. It is critical to get responses ‘right first time’ and to support this, you need to be a key contributor to the continuous improvement of our processes and creation and maintenance of training and knowledge material, ensuring we are a team who is ‘better together’ to achieve our objective of ‘first-class service’.

Job Responsibility

  • Manage customer queries, issues and interactions through to resolution within SLAs
  • Act as PEXA’s ‘Level 1’ incident management function
  • Log all contacts in our Service Platform (Salesforce)
  • Escalate any enquiry that cannot be immediately resolved
  • Monitor all escalated enquiries to ensure they are answered within Service Level Agreements (SLAs)
  • Educate customers on using our digital ‘Self-Service’ support functionality
  • Analyse queries received to identify continuous improvement enhancements, ideas and volume metrics
  • Carry out processing and due diligence, adhering to the defined ‘Subscriber Onboarding’ process & procedures
  • Manage and maintain subscriber records, from amendments to confirming regulatory obligations
  • Obtain the required data to set the initial Users’ up on the platform –Adhere to the defined ‘User Onboarding’ process & procedure
  • Manage and educate on any ‘User’ enquiry
  • Deal with any feedback/issue/complaints with a resolution first approach, being empathetic and solution focused
  • Adhere to complaints/resolution handling policy, process and procedures
  • Complete and close the loop on cause and resolution to the customer
  • Carry out root cause analysis and ensure the rectification/changes are made to avoid repetition
  • Work with the relevant managers to assist in creating or continually improving our process and procedures, training material and knowledge content
  • Support creation and review of content and delivery to align with our PEXA Platform release deadlines
  • Actively engage in collaboration and innovation to embed the PEXA values and purpose into the team culture

Requirements

  • Previous experience in a customer focused support environment of a tech product
  • Polite, cheerful and articulate telephone manner
  • Strong time management and organisational skills
  • Strong communication skills, written, verbal and visual
  • Ability to self-motivate and work autonomously in a fast-paced environment

Nice to have

  • Experience of the mortgage process either with a Lender or Law Firm
  • Experience of using a service support system

What we offer

  • Tailored personal and professional learning and development programs and tools
  • Holistic wellbeing support
  • Support for creating an ideal work/life blend

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