Social Media/Administrative Assistant Job at Robert Half (Pittsburgh)

Job Description

We are looking for a Social Media/Administrative Assistant with relevant experience to support daily front-desk operations while helping manage digital communications for the organization. This is a Contract - permanent Position, fully on-site. Hours are Monday - Friday 9AM-5PM, pay range $20-$25/hr based on experience.

Job Responsibility

Welcome visitors, employees, and community members with a courteous and attentive approach while serving as the first point of contact for the office
Coordinate mail, packages, and deliveries, and help maintain an orderly workspace by monitoring supplies and supporting general office organization
Arrange meetings, appointments, and shared space usage, while assisting staff with documentation, reporting, scanning, filing, and data entry tasks
Prepare records and administrative materials for leadership, provide support to administrative services, and handle additional office needs as they arise
Record and transcribe council meeting minutes with accuracy and attention to detail, ensuring documentation is complete and properly maintained
Work directly with the contracted waste services provider to support communication and related administrative coordination
Create and publish content across social media channels, respond to routine engagement, and elevate questions or concerns to the appropriate team members when needed
Refresh website pages with current announcements, event details, images, and service information, while checking for outdated content, broken links, and other issues
Track digital engagement results and assemble basic reports to support ongoing communication efforts and consistent public messaging

Requirements

High school diploma or equivalent required
additional college coursework or a degree is preferred
Prior experience in an administrative support, receptionist, or front-desk position
Ability to manage inbound calls, greet visitors, and handle general office responsibilities effectively
Experience with data entry, document preparation, and common office software such as Microsoft Office and Google Workspace
Working knowledge of major social media platforms and comfort creating or scheduling basic digital content
Familiarity with website content management systems such as WordPress, Wix, Squarespace, or similar platforms
exposure to SEO is helpful
Strong written and verbal communication skills paired with excellent organization and multitasking abilities
Demonstrated ability to handle sensitive information discreetly and maintain a dependable, detail-oriented presence

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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