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iconplc Logo iconplc · IT - Administration

Site Specialist II

Poland, Warsaw · Job Posted June 15, 2026
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Job Description

We are currently seeking a Site Specialist II to join our diverse and dynamic team. As a Site Specialist II at ICON, you will independently manage a range of site support activities, acting as a key operational contact for sites and contributing to efficient study start-up and maintenance.

Job Responsibility

  • Coordinating site-level document collection, review, and maintenance, ensuring accuracy and compliance for assigned sites or studies
  • Acting as an operational liaison for site staff on documentation, systems, and process-related questions
  • Maintaining up-to-date site status, metrics, and key milestones in clinical trial management tools
  • Support both internal and external stakeholders with submission-related coordination activities
  • Identify opportunities to improve workflows and contribute to process optimisation initiatives
  • Actively share insights and learnings with the broader team to encourage continuous development and alignment

Requirements

  • Fluency in English, plus proficiency in French, German, Italian, or another European language
  • Bachelor's degree in life sciences, healthcare, business, or a related field, or equivalent clinical research experience
  • Relevant experience in site support, clinical administration, or similar roles within CRO, pharma, or healthcare
  • Good understanding of clinical trial processes, GCP, and site documentation requirements
  • Strong organizational and problem-solving skills, with the ability to manage multiple countries/sites and priorities
  • Excellent communication and interpersonal skills, with a proactive, service-focused mindset
  • Comfort working independently while collaborating effectively with cross-functional teams

What we offer

  • Various annual leave entitlements
  • A range of health insurance offerings to suit you and your family's needs
  • Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead
  • Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being
  • Life assurance
  • Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others
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