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ASTOUND Group Logo ASTOUND Group · Office Administration

Site Services Coordinator

United States, Las Vegas · Job Posted December 06, 2025
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Job Description

The Site Services Coordinator supports Project Managers by conducting service research, creating project timelines, and handling administrative tasks like site binder creation. They assist in placing and confirming I&D and field service orders, ensuring professional, timely, and cost-effective service delivery. The coordinator builds and maintains a network of vendors, responds to inquiries, recommends cost-saving strategies, and tracks important site service and labor information. They initiate payment requests, approve invoices, and follow internal procedures. A proactive and resourceful approach is essential, with creativity and flexibility to achieve project goals effectively.

Job Responsibility

  • Assists Project Managers with service research, project timeline creation, and other administrative activities related to site services (e.g. creation of site binders)
  • Assists Project Managers with placing I&D and field service orders upon approval
  • Follows up on field services orders for confirmation
  • Establishes and maintains network of contacts among service contractors/vendors
  • Responds to incoming calls as required from internal staff and external vendors
  • Ensures quality service delivery and professional standards in a timely and cost efficient manner
  • Recommends cost-saving measures to team
  • Helps to track down show information and other site service/labor information, vendors and resources
  • Maintains a proactive approach to all responsibilities and future projects
  • Initiates RPO’s and payment requests, approves invoices (with support/feedback from Manager and appropriate PMs) and follows internal payment procedure
  • Relies on experience and judgment to plan and accomplish goals
  • A wide degree of creativity and latitude is expected

Requirements

  • Coordination & Administrative Skills – you have top coordination and administrative skills, including a high degree of competence working with Microsoft Office
  • Organized– you’re a self-motivated, super multi-tasker who is able to set priorities and plan well in advance to meet multiple shifting deadlines. You enjoy being the ‘Go-to’ person who can be counted on to get things done
  • Detail Oriented – you have a keen attention to detail and a “right the first time” mindset
  • Problem Solver - you enjoy taking initiative to work through the unknown and to leverage your skills to ‘figure things out’
  • Communicator – you’re able to provide clear, concise, accurate and timely oral and written communication
  • Team player – it’s important that you’re able to develop strong working relationships with fellow team members
  • Flexible – you enjoy a fast paced environment in which you need to adapt to changes in client/internal needs quickly. You learn new things easily, you’re inquisitive. You are able to work flexible hours to meet challenging and changing deadlines.

What we offer

  • Excellent Medical Insurance
  • Excellent Dental Insurance
  • Excellent Vision Insurance
  • Paid Time Off, Holiday Pay
  • 401K matching program after 90 days of employment
  • 100% Company Life and Long-Term Disability Coverage
  • Employee Referral Program
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