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Baxter Logo Baxter · Office Administration

Site Communications and Executive Support Lead

United States, Round Lake Employment contract 64000.00 - 88000.00 USD / Year · Job Posted May 04, 2026
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Job Description

In the Site Communications and Executive Support Lead role, you will be supporting the Round Lake Drug Delivery Senior Leadership Team, you will play a critical role in enabling high‑level decision‑making, communication, and organizational excellence. You’ll partner closely with Global Vice Presidents, Directors, and key stakeholders—both internal and external—while managing confidential and sensitive information with exceptional professionalism.

Job Responsibility

  • Providing dedicated administrative support to the Round Lake Drug Delivery Senior Leadership Team, including handling confidential and highly sensitive information
  • Professionally interacting with Global Vice Presidents, Directors, and key customer groups across the organization as well as outside of Baxter
  • Coordinating and managing projects for senior leaders, including event planning and on-site activities
  • Creating and preparing communications, reports, and complex presentations
  • Developing and maintaining critical databases and spreadsheets to support site operations
  • Leading internal communication channels, including plant-wide TVs, designated posting boards, and internal websites
  • Coordinating domestic and international travel arrangements
  • Managing schedules and calendars and preparing expense reports
  • Applying, implementing, and occasionally training others on internal policies
  • Collecting, compiling, and reporting monthly data for management reporting
  • Learning, understanding, and applying quality standards, SOPs, and cGMP requirements

Requirements

  • High school diploma required
  • some college coursework preferred
  • Candidates must not be allergic to penicillin or cephalosporins
  • Minimum 5 years of administrative assistant experience
  • Exceptional professionalism with strong verbal and written communication skills
  • Ability to multitask, prioritize, and independently handle complex projects with minimal direction
  • Strong attention to detail and high organizational capability
  • Advanced proficiency in PowerPoint, Word, Excel, Outlook, and comfort with internet/intranet applications

What we offer

  • medical and dental coverage that start on day one
  • insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
  • Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
  • 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
  • Flexible Spending Accounts
  • educational assistance programs
  • time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service
  • family and medical leaves of absence
  • paid parental leave
  • commuting benefits
  • Employee Discount Program
  • Employee Assistance Program (EAP)
  • childcare benefits
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  • Providing dedicated administrative support to the Round Lake Drug Delivery Senior Leadership Team, including handling confidential and highly sensitive information
  • Professionally interacting with Global Vice Presidents, Directors, and key customer groups across the organization as well as outside of Baxter
  • Coordinating and managing projects for senior leaders, including event planning and on‑site activities
  • Creating and preparing communications, reports, and complex presentations
  • Developing and maintaining critical databases and spreadsheets to support site operations
  • Leading internal communication channels, including plant‑wide TVs, designated posting boards, and internal websites
  • Coordinating domestic and international travel arrangements
  • Managing schedules and calendars and preparing expense reports
  • Applying, implementing, and occasionally training others on internal policies
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  • insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
  • Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
  • 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
  • Flexible Spending Accounts
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  • time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave
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Site Communications and Executive Support Lead

In the Site Communications and Executive Support Lead role, you will be supporti...
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Salary:
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  • High school diploma required
  • some college coursework preferred
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  • Minimum 5 years of administrative assistant experience
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  • Providing dedicated administrative support to the Round Lake Drug Delivery Senior Leadership Team, including handling confidential and highly sensitive information
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  • Coordinating domestic and international travel arrangements
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  • 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
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In the Site Communications and Executive Support Lead role, you will be supporti...
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Expiration Date
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