Site Administrator Job at Sun Nuclear (Melbourne)

Job Description

The Site Administrator plays a key role in ensuring the efficient daily operations and professional atmosphere of the Sun Nuclear office in Melbourne, FL office. This position provides administrative, facilities, and employee engagement support to maintain a safe, organized, and welcoming environment for staff and visitors. The Site Administrator will coordinate meetings and events, support vendor and building operations, and help foster a positive workplace culture through collaboration and communication.

Job Responsibility

Welcome and assist guests upon arrival, ensuring a professional and positive first impression
Maintain the visitor log and issue guest badges in accordance with company security protocols
Receive, triage, and distribute deliveries and incoming mail to the appropriate departments, including coordination with vendors
Coordinate scheduling and access for building maintenance visits and service providers
Monitor and replenish office and breakroom supply inventories
Prepare, set up, and clean up meeting spaces for non-executive meetings and company gatherings
Order lunches for non-executive meetings and coordinate monthly birthday cakes for manufacturing staff
Assist in planning and logistics for internal events or celebrations
Lead the Social Committee, including organizing monthly meetings, coordinating with vendors, managing expenses, and maintaining the committee calendar and communications
Oversee and update breakroom TV content and other internal communication channels to enhance engagement and awareness
Gather and relay employee feedback on facilities and amenities to drive continuous improvement
Assist with maintaining and updating company organizational charts
Collect, sort and distribute incoming correspondence
Assist with document management, filing, and maintaining facility and vendor records
Provide light administrative support to other departments as needed to ensure operational continuity
Partner with HR to support new hire onboarding activities (desk setup, welcome materials, office tours)
Maintain employee files and the HR filing system

Requirements

High school diploma or equivalent required
associate or bachelor’s degree preferred
2+ years of administrative, office coordination, or facilities support experience preferred
Strong organizational and multitasking abilities with attention to detail
Excellent interpersonal and communication skills, both written and verbal
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and standard office equipment
Ability to manage multiple priorities in a fast-paced environment and adapt to shifting needs
Ability to maintain confidentiality and discretion

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