Site Administrator Job at MadiganGill Ltd (Bristol)

Site Administrator

Join Our Team as a Site Administrator! Our client, a leading organisation in the...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Strong Administration Skills
Tech-Savvy
Communication Skills
Construction Experience
organisational Skills
Document Control Experience

Job Responsibility

Inputting waste notes and import tickets into internal systems
Handling delivery and invoice matching
Managing timesheets with precision
Filing, printing, laminating, and scanning documents
Uploading all site paperwork for easy access
Providing ad-hoc cover for fellow Site Administrators
Assisting the site team in producing essential documents
Reporting on metre readings
Welcoming and meeting clients with a friendly demeanour
Maintaining and organising drawings

What we offer

Generous Annual Leave: 23 days plus bank holidays
Pension Scheme
Travel Card: All travel between zones 1-6
Annual Bonus: discretionary bonus based on performance

Fulltime

Renewable Site Administrator

Reporting to the Site Manager, the Renewables Site Administrator is responsible ...

Location

United States , Dateland

Salary:

50000.00 - 65000.00 USD / Year

Clearway Energy

Expiration Date

Until further notice

Requirements

Minimum of 4 years’ experience in a comparable administrative role
or equivalent combination of education and experience
HS Diploma/GED required
Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) with the ability to set up MS Windows profiles, email settings, printer access and desktop shortcuts, and the ability to interface with Helpdesk support on network and local server issues
Demonstrated skills in typing and proofreading
Demonstrated analytical and quantitative skills including the ability to analyze and interpret financial data
process and understand various accounting functionalities
Prior experience of maintaining and adhering to inventory controls, working with SAP or equivalent ERP system, and purchasing and receiving activities
Demonstrated hardware skills such as the ability to move electronic equipment within the office space, knowledge of network access and computers, printers and peripherals
Self-starter with demonstrated performance leading initiatives and building consensus at all levels of a matrixed global organization with minimal supervision

Job Responsibility

Daily work order processing in SAP, to include material consumption, goods movements, labor hours, and other key measurements associated with each job/task. Work closely with the SAP Maintenance Planner to administer planned maintenance cycles and serialized component movements
Execute and administer spare parts inventory related responsibilities including organization of stockroom, receiving, goods movements, cycle counts and the tracking and recording of serialized components
Purchasing and Receiving activities, such as generating requisitions, administering purchase orders, receiving goods, purchasing tools and/or equipment, resolving vendor discrepancies, etc.
Invoice processing and reconciliation, as required
Assist with planning and scheduling team activities
Assist with preparation of annual site business plans and project budgets
Assist in preparing and submitting monthly accruals as well as fixed asset documentation for capital projects to the accounting department
Work closely with the Corporate Offices on various issues, such as warranty claims, payroll, vendors, community outreach, etc.
Plan and coordinate company functions and meetings. Schedule onsite training as required and participate in regional and project staff meetings and record minutes as needed
Provide support for staff members and visiting Clearway personnel. Setting up of MS Windows profiles, email settings, printer access and desktop shortcuts for new and existing staff, as needed. Interface with Helpdesk support on network and local server issues

What we offer

generous PTO
medical, dental & vision care
HSAs with company contributions
health FSAs
dependent daycare FSAs
commuter benefits
relocation
a 401(k) plan with employer match
a variety of life & accident insurances
fertility programs

Fulltime

Site Administrator

Site Administrator role ensuring facilities are the best they can be, playing a ...

Location

United Kingdom , Gravesend

Salary:

25856.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in facilities management or a related field
Strong organisational skills and attention to detail
Excellent communication and interpersonal skills
A proactive approach to problem-solving and a can-do attitude
A valid driving licence and the ability to travel as needed

Job Responsibility

Managing and maintaining the school estate, ensuring all areas are safe, clean, and operational
Overseeing maintenance schedules and coordinating repairs with contractors
Conducting regular inspections and assessments of the property
Liaising with staff, students, and external stakeholders to create a positive and functional environment
Implementing health and safety protocols to ensure compliance with regulations

What we offer

A chance to contribute to a positive educational experience for students
A friendly and welcoming team that values your input and ideas

Fulltime

Project Administrator

We are seeking a highly organised and experienced Project Administrator to suppo...

Location

United Kingdom , Guildford

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Site Manager, Project Administrator, or Contracts Administrator role within construction or maintenance sectors
Strong understanding of compliance and health & safety requirements in construction environments
Proficient in using shared drives, project management systems, and client portals
Excellent organisation and communication skills
Ability to work independently and manage multiple administrative tasks simultaneously

Job Responsibility

Provide administrative support to the Senior Management Team across multiple projects
Maintain and update compliance documentation via internal and external portals
Manage daily site administration tasks such as site diaries, visitor bookings and security coordination, site inductions and qualification certificate filing
Ensure all Health & Safety documentation is current and accessible
Coordinate and minute weekly subcontractor meetings, distributing notes to relevant stakeholders
Support project tracking and reporting using internal systems and client portals
Liaise with engineers, subcontractors, and clients to ensure smooth communication and project updates
Assist with procurement tasks such as ordering parts and PPE, and preparing quotations and invoices
Monitor service level agreements and escalate issues as needed to ensure contractual compliance

What we offer

20 days holiday + BH, with additional holiday
Pension Scheme
Friendly team & So Much more!!
Free parking on-site

Fulltime

Health and safety administrator

Part-time Health & Safety Administrator role for a real estate commercial proper...

Location

United Kingdom , London

Salary:

15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organizational skills and attention to detail
Excellent communication abilities, both verbal and written
A proactive approach to problem-solving and the ability to work collaboratively
Familiarity with health and safety regulations and compliance standards
Previous experience in a health and safety role is a plus

Job Responsibility

Coordinate the program of site inspections and audits across all managed properties
Support the health and safety management system in alignment with departmental and business compliance plans
Prepare compliance reports for discussion at relevant committee and Board meetings
Collaborate with third-party providers to arrange health and safety audits for managed buildings
Manage the delivery of agreed training programs and maintain a training attendance matrix
Monitor the group H&S email, responding to inquiries and escalating issues as needed
Oversee the supply, ordering, and distribution of Personal Protective Equipment (PPE)
Complete various administrative tasks including systems use, filing, inventory management, and room bookings
Schedule monthly reviews with H&S consultants and facilitate bi-annual SRM meetings
Ensure compliance with all internal procedures and policies

What we offer

Supportive environment
Cheerful yet professional atmosphere
Equal opportunities employer
Reasonable adjustments available

Parttime

Site Assistant Pre-Installation

Select Offshore is seeking proactive and organised Site Assistants to support th...

Location

United States

Salary:

Not provided

Select Offshore

Expiration Date

Until further notice

Requirements

Previous experience in a site administration, logistics coordination, or project support role
Strong organisational, interpersonal, and communication skills
Proficient in Microsoft Office and document management systems
Detail-oriented and able to handle multiple priorities in a fast-paced environment
Positive, team-focused attitude with a strong sense of accountability
Must be eligible to work in the United States
Experience supporting construction or offshore wind projects is an advantage

Job Responsibility

Provide full administrative support to the Pre-Installation Project Manager and site staff
Coordinate day-to-day personnel logistics and site communications
Assist with accommodation, travel, and welfare arrangements for project teams
Maintain accurate records, documentation, and filing systems
Support meeting scheduling, document preparation, and reporting tasks
Act as a point of contact for staff queries related to welfare and logistics
Help maintain an organised, efficient, and compliant work environment
Contribute to team cohesion and operational flow across the pre-installation phase

Fulltime

Site Services Coordinator

The Site Services Coordinator supports Project Managers by conducting service re...

Location

United States , Las Vegas

Salary:

Not provided

ASTOUND Group

Expiration Date

Until further notice

Requirements

Coordination & Administrative Skills – you have top coordination and administrative skills, including a high degree of competence working with Microsoft Office
Organized– you’re a self-motivated, super multi-tasker who is able to set priorities and plan well in advance to meet multiple shifting deadlines. You enjoy being the ‘Go-to’ person who can be counted on to get things done
Detail Oriented – you have a keen attention to detail and a “right the first time” mindset
Problem Solver - you enjoy taking initiative to work through the unknown and to leverage your skills to ‘figure things out’
Communicator – you’re able to provide clear, concise, accurate and timely oral and written communication
Team player – it’s important that you’re able to develop strong working relationships with fellow team members
Flexible – you enjoy a fast paced environment in which you need to adapt to changes in client/internal needs quickly. You learn new things easily, you’re inquisitive. You are able to work flexible hours to meet challenging and changing deadlines.

Job Responsibility

Assists Project Managers with service research, project timeline creation, and other administrative activities related to site services (e.g. creation of site binders)
Assists Project Managers with placing I&D and field service orders upon approval
Follows up on field services orders for confirmation
Establishes and maintains network of contacts among service contractors/vendors
Responds to incoming calls as required from internal staff and external vendors
Ensures quality service delivery and professional standards in a timely and cost efficient manner
Recommends cost-saving measures to team
Helps to track down show information and other site service/labor information, vendors and resources
Maintains a proactive approach to all responsibilities and future projects
Initiates RPO’s and payment requests, approves invoices (with support/feedback from Manager and appropriate PMs) and follows internal payment procedure

What we offer

Excellent Medical Insurance
Excellent Dental Insurance
Excellent Vision Insurance
Paid Time Off, Holiday Pay
401K matching program after 90 days of employment
100% Company Life and Long-Term Disability Coverage
Employee Referral Program

Fulltime

Construction Contract Administrator

The Construction Contract Administrator will be responsible for managing the con...

Location

Canada , Winnipeg

Salary:

Not provided

Republic Architecture Inc

Expiration Date

Until further notice

Requirements

Preference will be given to applicants with strong leadership and interpersonal skills
Proven track record of successfully completing building projects
Candidates must be flexible, adaptable, and have strong management and organizational skills
Registration with a provincial architectural association is an asset but not required

Job Responsibility

Managing the construction administration processes through to project completion
Leading construction start-up meeting with contractors and stakeholders
Conducting site reviews and preparing field reports
Coordinating and leading on-site meetings
Maintaining site documentation records
Providing construction status updates to the Project Manager and design team
Identifying construction deficiencies, challenges, and risks
Ensuring projects adhere to contractual requirements and resolving issues in a timely manner
Reviewing as-built drawings and O&M manuals
Providing quality control and document reviews

Select Country

Site Administrator

Job Description

Job Responsibility

Requirements

Looking for more opportunities?

Site Administrator

Site Administrator

Renewable Site Administrator

Site Administrator

Project Administrator

Health and safety administrator

Site Assistant Pre-Installation

Site Services Coordinator

Construction Contract Administrator

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