CrawlJobs Logo
Clough Logo Clough · Office Administration

Site Administrator

Australia, Perth · Job Posted May 17, 2026
Apply Position
Job Link Share

Job Description

Clough, as part of a Joint Venture with Saipem, is delivering the 'Project CERES' urea plant, a landmark project for Western Australia. The plant will be the largest in Australia and one of the largest in the world, installing the most sustainable production processes. The project is expected to generate 2,000 jobs during the construction phase, whilst delivering sustained benefits to the local community through career, training and business opportunities. We are currently searching for a Site Administrator to join our site-based (Karratha) team on Project Ceres. This position is responsible for providing comprehensive administrative, logistical and coordination support to site operations.

Job Responsibility

  • Control the distribution and filing of project documentation in accordance with company and project document control standards
  • Support preparation of site correspondence, minutes of meeting, weekly reports, and status updates
  • Maintain updated registers (e.g., manpower, equipment, materials, inductions)
  • Facilitate onboarding, site access, and induction processes for employees and subcontractors
  • Support logistics for personnel movements, accommodations, transportation, meals, and welfare services
  • Coordinate delivery documentation for materials and equipment, ensuring accurate records and timely updates to procurement or warehouse teams
  • Act as a central point of contact for internal site communication and administrative coordination
  • Liaise with head office functions (HR, Finance, Procurement, HSE, QA/QC) to support site needs
  • Coordinate meetings, manage calendars, and arrange site events or training sessions

Requirements

  • Ability to work a 19:9 rotation to site
  • Strong administrative skills, with proficiency in Microsoft Office (Excel, Word)
  • Previous experience in a Site Administration role highly desirable
  • Systems experience in SAP/Synchro/INX highly regarded
  • Strong communication skills

What we offer

  • Exposure to a range of projects and industries across our operations
  • Mental health and wellbeing programs
  • Employee assistance program for employees and their families
  • Special offers on health insurance, salary packaging, banking, travel, groceries and more
  • A supportive team culture and environment
Clough - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Site Administrator

8 matching positions

Site Administrator

We are seeking a methodical and well-organised Site Administrator to join a frie...
Location
Location
United Kingdom , Bridgwater
Salary
Salary:
30000.00 - 33000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Familiarity with payroll procedures
  • Good working knowledge of all Microsoft Office Packages
  • Ability to work under tight deadlines
  • Strong communication skills
  • Experience with GANE Time & Attendance software and Oracle Payroll Systems would be desirable however not essential as training will be provided
Job Responsibility
Job Responsibility
  • Data entry for hourly paid employee's hours and absences
  • Verification of worked hours
  • Calculation of wages, bonuses, bus & travel payments
  • Collaboration with HR for employee data maintenance
  • Calculation of pay rises, shift payments, and overtime compensation
  • Resolution of employee issues related to timesheets, pay slips, and other payroll matters
  • Generation of Attendance & Absence Reports
  • Liaison with on-site works supervisors for accurate record-keeping
What we offer
What we offer
  • Weekly pay
  • Access to Boost - our exclusive platform with discounts on hundreds of retailers, a wellbeing hub with recipes, an exercise area, and a mindfulness section with blogs & videos
  • Temporary candidate of the month award
  • Temporary candidate lunches/treats
  • Online timesheets
  • A dedicated consultant as an additional layer of support
  • Fulltime
Read More
Arrow Right

Site Administrator

Location
Location
Australia , Perth
Salary
Salary:
Not provided
primero.com.au Logo
Primero Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 years’ + experience in a Site Administration position
  • Previous FIFO experience is a MUST
  • Experience booking flights and accommodation
  • Previous experience with entry / collation of timesheets is highly advantageous
  • High proficiency with Microsoft office (especially Excel) to manage rosters of teams up to 300 + people
  • High level of attention to detail is essential
  • Strong time management skills in a fast-paced environment
  • Highly motivated, proactive and able to work unsupervised
  • A team player who prides themselves on going the extra mile and likes to have FUN
What we offer
What we offer
  • We put our people first
  • We invest in our people so they can reach their full potential
  • Work on range of exciting projects
  • An opportunity to have a real impact on our success
  • Be recognised and valued for outstanding work
Read More
Arrow Right

Site Administrator

MadiganGill are currently recruiting for an experienced Site Administrator to jo...
Location
Location
United Kingdom , Bristol
Salary
Salary:
17.00 - 19.00 GBP / Hour
madigangill.co.uk Logo
MadiganGill Ltd
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a Site Administrator role within construction
  • Strong organisational and communication skills
  • Confident using Microsoft Office and document management systems
  • Ability to work in a fast-paced site environment
Job Responsibility
Job Responsibility
  • Managing site schedules, records, and documentation
  • Coordinating with site teams, contractors, and departments
  • Handling compliance procedures and reporting
  • Maintaining filing systems and databases
  • Preparing reports, invoices, and procurement requests
  • Fulltime
Read More
Arrow Right

Site Administrator

As a Site Administrator you will be a critical part to the smooth running of the...
Location
Location
United Kingdom , Bridgwater
Salary
Salary:
30000.00 - 32000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience within construction, plant or a similar industry would be highly beneficial
  • Strong organisational skills
  • Ability to work in a fast-paced environment
  • Good communication skills
  • Team Player mindset
  • Ability to upsell products or services where applicable
  • Good phone etiquette
  • A proactive approach to problem-solving and decision-making
Job Responsibility
Job Responsibility
  • Manage hire requests (on and off hire) and create hire contracts in the plant management system
  • Effectively communicate with internal and external customers regarding availability
  • Upload damage charges to the plant management system
  • Upload asset defects, maintenance, and service records into the plant management system
  • Generate purchase orders for the plant department and assist with the goods receiving process
  • Provide administrative support to the Depot Hire Desk
  • Contribute to the efficiency of the department by identifying and implementing improved administrative processes and procedures
  • Identifying equipment that needs new lifting certification and ensuring our partner companies attend and record new lifting certification on equipment on an on-going basis
  • Responsible for managing job allocation for mobile staff based from the Bridgwater depot, ensuring jobs are allocated to the mobile team in a timely manner, ensuring best time management based on priority, job location, etc. reducing as much as possible any out-sourcing of roles
  • Ensuring correct processes are followed to the companies' high standard for repairs
What we offer
What we offer
  • 23 days holiday + bank holiday (increases with length of service)
  • Workplace Pension
  • Refer a friend scheme
  • Employee Assistance program
  • Wellbeing support
  • Discounted gift card scheme
  • Paid volunteer days
  • Eye test and vision care voucher scheme
  • Free annual flu vaccination vouchers
  • Fulltime
Read More
Arrow Right

Site Administrator

The main contracting arm of the group, Midgard, are in a position to take on tal...
Location
Location
United Kingdom , Luton
Salary
Salary:
Not provided
jrlgroup.co.uk Logo
JRL Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience within the construction sector essential
  • Minimum of 2 years within an administration role
  • Ability to be flexible within their job role
  • Must computer literate - Good use of Microsoft office and emails/Able to use Excel
  • MUST have RIGHT TO WORK IN THE UK.
Job Responsibility
Job Responsibility
  • Ordering office supplies
  • Organising site visits and managing meeting rooms
  • Managing site inductions for new workers
  • Maintaining Health and safety (H&S) compliance records
  • Processing timesheets (Aurora)
  • Supporting logistic team
  • Acting as the main point of contact for external visitors, subcontractors, and consultants
  • Recording GRN’s (Coins app).
What we offer
What we offer
  • Competitive salary
  • Pension Scheme
  • Possible career growth for the right candidate
  • An opportunity to work on some of the nation’s most exciting Construction projects
  • A stimulating & dynamic environment
  • Dedicated Training & Development Department
  • Fulltime
Read More
Arrow Right

Site Administrator

HMP Norwich are looking for an organised, proactive, and confident Site Administ...
Location
Location
United Kingdom , Norwich
Salary
Salary:
Not provided
morson.com Logo
Morson Talent
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong administrative experience (construction/site environment preferred)
  • Excellent communication and organisational skills
  • Confident using MS Office (Excel, Word, Outlook)
  • Ability to work independently and manage multiple priorities
  • High attention to detail and accuracy
  • Professional, reliable, and proactive approach
  • Share point use
  • Previous experience working on a construction or engineering project
  • Knowledge of document control systems (e.g.,View point / 4P)
  • M Site use
Job Responsibility
Job Responsibility
  • Manage all site documentation, including permits, RAMS, timesheets, delivery notes, and site diaries
  • Coordinate site access, induction records, and visitor logs
  • Support the Site Manager and project team with general administrative tasks
  • Maintain accurate records for health & safety compliance
  • Liaise with suppliers, subcontractors, and the project office
  • Track orders, deliveries, and material control using site systems
  • Prepare reports, meeting minutes, and weekly updates for the management team
  • Assist with scheduling, booking meetings, and maintaining site calendars
  • Ensure the site office is well-organised and fully stocked with required materials
Read More
Arrow Right

Site Administrator

We are currently seeking a Site Administrator for a local industrial project on ...
Location
Location
Canada , Prince Rupert
Salary
Salary:
35.12 CAD / Hour
hseds.ca Logo
Hecate Strait Employment Development Society
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in site administration for industrial projects
  • Strong knowledge of onboarding processes
  • Experience with payroll and billing procedures
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Familiarity with business-related software
  • Strong organizational and communication skills
Job Responsibility
Job Responsibility
  • Coordinate and manage onboarding for industrial project personnel
  • Handle payroll and billing procedures accurately and on time
  • Maintain administrative records and site documentation
  • Support site management with general administrative duties
  • Utilize Microsoft Office and other business-related software effectively
  • Fulltime
Read More
Arrow Right

Project Site Administrator

Our client, a global EPCM is seeking a proactive and detail-oriented Site Admini...
Location
Location
Australia , Pilbara
Salary
Salary:
Not provided
airswift.com Logo
Airswift Sweden
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, SharePoint, and Outlook
  • Experience using INX or similar personnel management systems (preferred)
  • Qualifications or formal training in business or office administration (preferred)
  • Previous experience in a FIFO, remote site, or project-based administration role within resources, mining, or infrastructure environments
  • Excellent written and verbal communication skills, with confidence liaising across all levels of a project team
  • Only candidates with the right to work in Australia will be considered (Australia Citizen, PR Holder, or Valid Australia working VISA)
Job Responsibility
Job Responsibility
  • Manage and maintain the site Proof of Presence system, including data reconciliation, daily reporting, liaison with contractor administrators, and printing swipe cards
  • Oversee end-to-end onboarding of contractor personnel, ensuring all compliance requirements are met and documentation is complete, accurate, and submitted on time
  • Coordinate mobilisation activities for visitors and new starters, including inductions, site access, medicals, and training bookings where required
  • Maintain onboarding records and compliance tracking systems to ensure site entry standards are upheld
  • Process and coordinate all travel and accommodation bookings for project personnel, including contractors, village maintenance, and visitors, in line with roster schedules and project requirements
  • Fulltime
Read More
Arrow Right