Site Administrator Job at Primero Group (Perth)

Site Administrator

Location

Australia , Bald Hill

Salary:

Not provided

Mineral Resources

Expiration Date

Until further notice

Requirements

Demonstrated experience in a similar site-based administration or customer facing role
Great organisational skills
Ability to work in a fast-paced environment
Detail-oriented, proactive, with a strong ability to manage time effectively and work collaboratively in a fast-paced environment
Experience using mobilisation and flight management software (INX and SAM)
Strong Microsoft Outlook, Word and Excel skills
Current Australian working rights

Job Responsibility

Provide comprehensive administrative support to site management and staff, including roster management, travel coordination, scheduling meetings, issuing correspondence, and preparing reports
Coordinate with various internal and external stakeholders, including operations, HR, payroll, safety, training, mobilisations and subcontractors to ensure seamless communication and operational efficiency
Working closely with our people logistics team, booking travel and logistics, managing rosters and any changes that come up on a day-to-day basis
Liaise with subcontractors to arrange travel and accommodation requirements
Oversee the creation, organization, and maintenance of site-related documents, including safety records, permits, and compliance reports
Raise requisitions and receipt purchase orders as directed by the Site Manager(s)
Support employees with timesheet entry queries and ensure cost codes are allocated in the relevant systems
Act as a liaison between the site and corporate offices, handling inquiries and ensuring timely communication of relevant information

What we offer

World Class Facilities: Experience mining excellence at sites equipped with cutting-edge facilities – enjoy award-winning meals crafted by MinRes’ own professional chefs
Career Development: We are committed to your professional growth. Upskill, lead, and thrive through industry-leading training, mentoring, and leadership development programs
Comprehensive Benefits: We value what matters most. Access a range of benefits designed to support your family, health, wellbeing, lifestyle, and financial future

Fulltime

New

Site Administrator

Are you an organised administrative professional seeking a long-term career oppo...

Location

Australia , Lytton

Salary:

68000.00 AUD / Year ▼

Randstad

Expiration Date

July 31, 2026

Requirements

2 years experience
customer service
strong communication skills
time management
attention to detail
handle pressure
multi task
customer relationship building experience

Job Responsibility

Greet and sign in visitors, transport providers, and site contractors
manage site communications via email and Microsoft Teams
input operational figures, manage inventory records, and track inbound/outbound material pipelines
utilise internal databases to raise purchase orders for raw materials and site supplies
process commercial quotes and assist in organising figures for the site budget
coordinate the preparation, dispatch, and digital documentation of operational product samples sent to external testing facilities
maintain general administrative spaces, restock office infrastructure, and manage structured physical and digital filing systems

What we offer

38-hour professional work week
consistent daytime hours
early finish every Friday

Fulltime

Site Administrator

We are currently seeking an experienced Site Administrator to join the team at o...

Location

Australia , Glenden

Salary:

Not provided

Peabody Energy

Expiration Date

Until further notice

Requirements

Tertiary qualification in Business Administration, Management, or a related field (desirable)
Certificate III or IV in Business Administration or equivalent (desirable)
Proven experience in a site-based or administrative role, preferably within the mining or resources sector
Strong organisational and time management skills with the ability to multitask
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite and site management systems (e.g., INX, SAP, or similar)
Ability to work independently and collaboratively in a team environment
Current C Class Driver's Licence
Ability to pass pre-employment medical and site-specific inductions

Job Responsibility

Provide high-level administrative support to the Operations team and site leadership
Maintain accurate records, registers, and documentation in line with company policies
Prepare reports, correspondence, and presentations as required
Coordinate meetings, take minutes, and manage follow-ups on action items
Oversee office supplies and ensure availability of essential administrative resources
Manage site accommodation bookings, allocations, and maintain occupancy records
Coordinate FIFO travel logistics in collaboration with camp management and travel teams
Assist with onboarding processes and site access for new personnel and contractors
Act as the first point of contact for site inquiries and administrative support needs
Support site events, inductions, training sessions, and ensure policy compliance

What we offer

9-day fortnight roster (Monday to Friday, Monday to Thursday) offering work life balance
DIDO or residential (Moranbah) options available
Competitive salary package + relocation benefits (one month's salary lump sum payment)
Novated vehicle leasing and health & lifestyle benefits (WHEREFIT)
Employee assistance program for you and your family
Employee recognition programs

Fulltime

Site Administrator

We are seeking a methodical and well-organised Site Administrator to join a frie...

Location

United Kingdom , Bridgwater

Salary:

30000.00 - 33000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Familiarity with payroll procedures
Good working knowledge of all Microsoft Office Packages
Ability to work under tight deadlines
Strong communication skills
Experience with GANE Time & Attendance software and Oracle Payroll Systems would be desirable however not essential as training will be provided

Job Responsibility

Data entry for hourly paid employee's hours and absences
Verification of worked hours
Calculation of wages, bonuses, bus & travel payments
Collaboration with HR for employee data maintenance
Calculation of pay rises, shift payments, and overtime compensation
Resolution of employee issues related to timesheets, pay slips, and other payroll matters
Generation of Attendance & Absence Reports
Liaison with on-site works supervisors for accurate record-keeping

What we offer

Weekly pay
Access to Boost - our exclusive platform with discounts on hundreds of retailers, a wellbeing hub with recipes, an exercise area, and a mindfulness section with blogs & videos
Temporary candidate of the month award
Temporary candidate lunches/treats
Online timesheets
A dedicated consultant as an additional layer of support

Fulltime

Site Administrator

MadiganGill are currently recruiting for an experienced Site Administrator to jo...

Location

United Kingdom , Bristol

Salary:

17.00 - 19.00 GBP / Hour

MadiganGill Ltd

Expiration Date

Until further notice

Requirements

Previous experience in a Site Administrator role within construction
Strong organisational and communication skills
Confident using Microsoft Office and document management systems
Ability to work in a fast-paced site environment

Job Responsibility

Managing site schedules, records, and documentation
Coordinating with site teams, contractors, and departments
Handling compliance procedures and reporting
Maintaining filing systems and databases
Preparing reports, invoices, and procurement requests

Fulltime

Site Administrator

Clough, as part of a Joint Venture with Saipem, is delivering the 'Project CERES...

Location

Australia , Perth

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Ability to work a 19:9 rotation to site
Strong administrative skills, with proficiency in Microsoft Office (Excel, Word)
Previous experience in a Site Administration role highly desirable
Systems experience in SAP/Synchro/INX highly regarded
Strong communication skills

Job Responsibility

Control the distribution and filing of project documentation in accordance with company and project document control standards
Support preparation of site correspondence, minutes of meeting, weekly reports, and status updates
Maintain updated registers (e.g., manpower, equipment, materials, inductions)
Facilitate onboarding, site access, and induction processes for employees and subcontractors
Support logistics for personnel movements, accommodations, transportation, meals, and welfare services
Coordinate delivery documentation for materials and equipment, ensuring accurate records and timely updates to procurement or warehouse teams
Act as a central point of contact for internal site communication and administrative coordination
Liaise with head office functions (HR, Finance, Procurement, HSE, QA/QC) to support site needs
Coordinate meetings, manage calendars, and arrange site events or training sessions

What we offer

Exposure to a range of projects and industries across our operations
Mental health and wellbeing programs
Employee assistance program for employees and their families
Special offers on health insurance, salary packaging, banking, travel, groceries and more
A supportive team culture and environment

Fulltime

Site Administrator

As a Site Administrator you will be a critical part to the smooth running of the...

Location

United Kingdom , Bridgwater

Salary:

30000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience within construction, plant or a similar industry would be highly beneficial
Strong organisational skills
Ability to work in a fast-paced environment
Good communication skills
Team Player mindset
Ability to upsell products or services where applicable
Good phone etiquette
A proactive approach to problem-solving and decision-making

Job Responsibility

Manage hire requests (on and off hire) and create hire contracts in the plant management system
Effectively communicate with internal and external customers regarding availability
Upload damage charges to the plant management system
Upload asset defects, maintenance, and service records into the plant management system
Generate purchase orders for the plant department and assist with the goods receiving process
Provide administrative support to the Depot Hire Desk
Contribute to the efficiency of the department by identifying and implementing improved administrative processes and procedures
Identifying equipment that needs new lifting certification and ensuring our partner companies attend and record new lifting certification on equipment on an on-going basis
Responsible for managing job allocation for mobile staff based from the Bridgwater depot, ensuring jobs are allocated to the mobile team in a timely manner, ensuring best time management based on priority, job location, etc. reducing as much as possible any out-sourcing of roles
Ensuring correct processes are followed to the companies' high standard for repairs

What we offer

23 days holiday + bank holiday (increases with length of service)
Workplace Pension
Refer a friend scheme
Employee Assistance program
Wellbeing support
Discounted gift card scheme
Paid volunteer days
Eye test and vision care voucher scheme
Free annual flu vaccination vouchers

Fulltime

Site Administrator

The main contracting arm of the group, Midgard, are in a position to take on tal...

Location

United Kingdom , Luton

Salary:

Not provided

JRL Group

Expiration Date

Until further notice

Requirements

Experience within the construction sector essential
Minimum of 2 years within an administration role
Ability to be flexible within their job role
Must computer literate - Good use of Microsoft office and emails/Able to use Excel
MUST have RIGHT TO WORK IN THE UK.

Job Responsibility

Ordering office supplies
Organising site visits and managing meeting rooms
Managing site inductions for new workers
Maintaining Health and safety (H&S) compliance records
Processing timesheets (Aurora)
Supporting logistic team
Acting as the main point of contact for external visitors, subcontractors, and consultants
Recording GRN’s (Coins app).

What we offer

Competitive salary
Pension Scheme
Possible career growth for the right candidate
An opportunity to work on some of the nation’s most exciting Construction projects
A stimulating & dynamic environment
Dedicated Training & Development Department

Fulltime

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