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PLS Logo PLS · Office Administration

Site Administrator - Operations Support

Australia, Port Hedland · Job Posted February 18, 2026
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Job Description

Reporting to the Pilgangoora Site Administration Supervisor you will play an integral part in the day-to-day administration support for the site operations, ensuring work flow processes and systems are accurate and timely to assist in a smooth, efficient administration service to the operating mine.

Job Responsibility

  • Provide administration support in all areas to support the process and systems of the mining operation
  • Ensure accurate and on time completion of delegated tasks from the Site Administration Supervisor to support the functions within the Administration team
  • Distribute site notices and maintain site notice register
  • Event Planning of onsite Social Events, Entertainment nights, ANZAC Day, Remembrance Day, Australia Day, etc., arrange site entry, posters and communications, catering
  • Coordinate Site Visits, VIP guests, arrange site entry, agenda’s, catering, PPE
  • Escalating and directing calls or requests for information to relevant areas
  • Arrange all site light & heavy vehicle servicing and oversee vehicle allocation and management
  • Liaise with internal and external stakeholders on all administration matters
  • Timely and accurate daily/weekly/monthly reporting and data entry of RO Sheets, Cleanaway, LV odometer readings and HV machine hours
  • Procurement activities including raising purchase requisitions, receipting and invoice reconciliation in Pronto
  • Updating and collation of site registers and archiving
  • Ordering and maintaining site stationery requirements and site photocopiers
  • Arrange catering and site crib orders as required
  • Maintain site crib/kitchen and meeting rooms
  • Point of contact for LMS Online Induction queries for new Messer, troubleshooting issues
  • Support Site Travel Admin when required by: assisting with site entries, including the onboarding of new employee and contractor mobilisations to site. This includes but not limited to: - create client profiles in Tramada, Corporate Travel Management (CTM) and INX InFlight programs, book flights in CTM Lightning on-line program, book accommodation, create and maintain site rosters, book site specific inductions, prepare bus and flight manifests, arrange IT access and manage DIDO travel/rosters
  • Maintain and update employment records in INX InFlight program, if required
  • Performing INX InFlight end of month tasks and roll over of site rosters
  • Support Shutdown Mobilisation and crew inductions
  • Other ad hoc duties as required
  • Support the Mining Administration team as required.

Requirements

  • Current C class driver’s license
  • Certificate IV in Business, Administration, or a related area
  • High efficiency using the full Microsoft Office suite
  • Efficiency using INX InFlight program
  • Previous experience in asset and fleet management
  • Strong administration background
  • Ability to meet deadlines and timeframes
  • Ability to work in a busy environment and under pressure
  • Positive and friendly manner in supporting employees, contractors, and visitors at all levels
  • Respecting privacy and confidentiality in dealing with employee matters and information
  • Strong interpersonal and communication skills
  • A team player and willing to work autonomously
  • Flexible approach and attitude
  • Ability to multitask and manage work output with constant interruptions
  • A willingness and enthusiasm to embrace new task and training opportunities to support the responsibilities of this position and the smooth operation of the mine.

What we offer

  • 18 weeks parental leave for primary carers and 4 weeks for secondary carers
  • Health and wellbeing allowance
  • Quarterly short-term incentive bonus that recognises individual and business performance
  • PLS employee share scheme
  • Novated leasing through salary sacrifice
  • Newly refurbished facilities at Pilgangoora including gym, tennis, pickleball and volleyball courts, sports oval, and scenic walking tracks
  • Paid community leave
  • Monthly employee recognition awards
  • Access to PLS’ KidsCo School Holiday Program
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