CrawlJobs Logo

Site Administrative Assistant

chr-apartments.com Logo

Chestnut Hill Realty

Location Icon

Location:
United States , Chestnut Hill

Category Icon

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

22.00 - 26.00 USD / Hour

Job Description:

Chestnut Hill Realty’s mission statement is “Managing People’s Homes with Pride. The Administrative Assistant in the Hancock Village office is essential to making our mission possible. Successful Administrative Assistants are strong communicators, a team player, have great organization skills who can work in an ever-changing fast-paced environment. You will be exposed to operational aspects of Property Management by being involved in the direct support of the Property Management Team helping with distribution of resident correspondences, organize and maintain files and logs, and general support of the team. Every day is different – challenging, rewarding, and fun.

Job Responsibility:

  • Assist Managers and other staff with administrative tasks as needed that may include typing correspondence (letters, memos, reports, etc.), filing, meeting schedules, distribution of resident correspondence etc.
  • May maintain office supply inventory
  • order supplies as needed
  • Maintain a neat and orderly office
  • May answer main phone line and handle or route calls
  • Complete special projects/assume additional responsibilities as requested

Requirements:

  • 1-3 Years of administrative experience preferred
  • strong communicators
  • team player
  • great organization skills
  • ability to work in an ever-changing fast-paced environment
  • positive and enthusiastic attitude
  • willingness to go the extra mile
What we offer:
  • Attractive total compensation package with hourly base pay
  • medical
  • dental
  • vision
  • 401(k)
  • 2 weeks of vacation
  • your birthday off
  • Chestnut Hill Realty apartment discount
  • great work-life balance
  • opportunities for professional development and career growth
  • opportunities for recognition and personal development
  • strong promote-from-within company culture
  • training is provided
  • positive work environment

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Site Administrative Assistant

Site Administrator

Join Our Team as a Site Administrator! Our client, a leading organisation in the...
Location
Location
United Kingdom , London
Salary
Salary:
28000.00 - 30000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong Administration Skills
  • Tech-Savvy
  • Communication Skills
  • Construction Experience
  • organisational Skills
  • Document Control Experience
Job Responsibility
Job Responsibility
  • Inputting waste notes and import tickets into internal systems
  • Handling delivery and invoice matching
  • Managing timesheets with precision
  • Filing, printing, laminating, and scanning documents
  • Uploading all site paperwork for easy access
  • Providing ad-hoc cover for fellow Site Administrators
  • Assisting the site team in producing essential documents
  • Reporting on metre readings
  • Welcoming and meeting clients with a friendly demeanour
  • Maintaining and organising drawings
What we offer
What we offer
  • Generous Annual Leave: 23 days plus bank holidays
  • Pension Scheme
  • Travel Card: All travel between zones 1-6
  • Annual Bonus: discretionary bonus based on performance
  • Fulltime
Read More
Arrow Right

Site Assistant Pre-Installation

Select Offshore is seeking proactive and organised Site Assistants to support th...
Location
Location
United States
Salary
Salary:
Not provided
selectoffshore.com Logo
Select Offshore
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a site administration, logistics coordination, or project support role
  • Strong organisational, interpersonal, and communication skills
  • Proficient in Microsoft Office and document management systems
  • Detail-oriented and able to handle multiple priorities in a fast-paced environment
  • Positive, team-focused attitude with a strong sense of accountability
  • Must be eligible to work in the United States
  • Experience supporting construction or offshore wind projects is an advantage
Job Responsibility
Job Responsibility
  • Provide full administrative support to the Pre-Installation Project Manager and site staff
  • Coordinate day-to-day personnel logistics and site communications
  • Assist with accommodation, travel, and welfare arrangements for project teams
  • Maintain accurate records, documentation, and filing systems
  • Support meeting scheduling, document preparation, and reporting tasks
  • Act as a point of contact for staff queries related to welfare and logistics
  • Help maintain an organised, efficient, and compliant work environment
  • Contribute to team cohesion and operational flow across the pre-installation phase
  • Fulltime
Read More
Arrow Right

Site Assistant – Installation Phase

Select Offshore is recruiting experienced and highly organised Site Assistants t...
Location
Location
United States
Salary
Salary:
Not provided
selectoffshore.com Logo
Select Offshore
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in offshore project administration, logistics, or site coordination
  • Strong organisational and multitasking skills
  • Familiarity with systems such as Sea Planner, ERP platforms, and document control tools
  • High attention to detail and the ability to manage sensitive personnel information
  • Able to work in a fast-paced, multicultural offshore environment
  • Must be eligible to work in the United States
Job Responsibility
Job Responsibility
  • Coordinate and assign digital or alternative site inductions for all personnel
  • Arrange accommodation and manage logistics for onshore and offshore teams
  • Organise and support regular site meetings
  • Collect and upload personnel documentation, including passport and next of kin information
  • Maintain the site handbook and project resource plan in coordination with OSR
  • Manage Sea Planner data, vessel cabin and apartment allocations
  • Create and distribute crew change manifests for installation and commissioning teams
  • Communicate with immigration and marine control for crew transfers
  • Verify turbine-specific documentation via the Ecif system and liaise with document control
  • Prepare PRFs and purchase orders
  • Fulltime
Read More
Arrow Right

Site Administrator

A new role is available for a site-based Administrator. The main purpose of this...
Location
Location
United Kingdom , Henfield
Salary
Salary:
13.00 - 14.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong administration background, site administration a bonus but not essential
  • Being well organised with a strong ability to multitask
  • Confident communicator, both written and verbal
  • Knowledge of MS Word, Excel, PowerPoint, and Outlook
Job Responsibility
Job Responsibility
  • Assist in the day-to-day operations of the site, including managing documentation, maintaining records, and coordinating schedules
  • Serve as the primary point of contact for site personnel, subcontractors, and suppliers, fostering clear and effective communication
  • organise and maintain project files, ensuring all documentation is up-to-date and compliant with regulations
  • Support the implementation of health and safety policies on site, helping to create a safe and productive working environment
  • Work closely with project managers and site teams to facilitate project progress and address any administrative needs
What we offer
What we offer
  • Eye care vouchers and money towards glasses should you require them for VDU purposes
  • We can search for permanent work whilst you're in assignments and offer expert interview support and advice
  • Weekly pay
  • Pension scheme option (with employer contributions)
  • 28 days paid annual leave (Based on a weekly accrual)
  • Fulltime
Read More
Arrow Right

Site Administrator

We are seeking a Site Administrator to join the Grid & Digital Solutions departm...
Location
Location
United Kingdom , Murton
Salary
Salary:
Not provided
https://www.metlengroup.com Logo
Metlen Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a construction or site-based administrative role (preferred)
  • Strong organisational and multitasking skills
  • Excellent written and verbal communication
  • Understanding of construction terminology and documentation is advantageous
  • Ability to work independently and handle confidential information with discretion
  • CSCS card (preferred or required depending on site access policy)
  • Knowledge of UK health and safety regulations is beneficial
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Job Responsibility
Job Responsibility
  • Serve as the first point of contact for all administrative matters on site
  • Maintain accurate records including timesheets, delivery notes, permits, site diaries and day-to-day admin duties
  • Assists with Coordinating site inductions, training records, and health and safety documentation with the H&S department
  • Manage and file site paperwork and correspondence, both electronic and hard copies
  • Assist with site procurement of materials and liaise with suppliers and subcontractors
  • Support the Site Manager and Project Manager with scheduling and meeting arrangements
  • Handle office supplies, stationery, and ensure the site office is well maintained
  • Prepare and distribute reports, memos, and site updates as needed
  • Liaise with the Project administrator, clients, and contractors regarding project administration
What we offer
What we offer
  • Equal Employment Opportunity
  • Diverse and inclusive workplace
  • Fulltime
Read More
Arrow Right

Administrative Assistant

As part of our growth, we are looking for an Administrative Assistant based in P...
Location
Location
Greece , Peania
Salary
Salary:
Not provided
capingelec.com Logo
CAP INGELEC
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Qualification in secretarial work or managerial assistance
  • At least 2 years of experience in office administration, ideally in the construction or engineering sectors
  • Advanced computer skills (Office Suite, Outlook, etc.)
  • Interpersonal skills, organization, and adaptability
  • Speaking fluently Greek and English
Job Responsibility
Job Responsibility
  • Handling telephone switchboard calls and managing mail
  • Drafting, proofreading or translating administrative documents
  • HR administrative handling (collect and update employees administrative documents)
  • Collecting and reviewing subcontractor administrative documentation
  • Preparing, performing and ensuring a smooth onboarding on site
  • Performing administrative tasks (organizing meetings, drafting minutes, follow-ups, tracking tables, etc.)
  • Ensuring proper organization and archiving of supplier documentation, contracts, amendments, invoices, etc.
  • Overseeing the site’s Health & Safety administrative follow-up (managing personal protective equipment, etc.)
  • Ensuring the smooth functioning of the base of operations (supplies, service providers, etc.)
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Join a leading construction firm in Honolulu, Hawaii, as an on-site Administrati...
Location
Location
United States , Honolulu
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 1 year of administrative experience
  • construction industry exposure preferred
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook)
  • Strong organization and multi-tasking abilities
  • Excellent communication and interpersonal skills
  • Ability to work independently, meet deadlines, and handle confidential information
  • Must be available to work fully on-site in Honolulu
Job Responsibility
Job Responsibility
  • Assist project managers with scheduling meetings and coordinating site activities
  • Prepare, proofread, and distribute construction documents
  • Track permits, invoices, and change orders
  • Maintain electronic and physical filing systems
  • Communicate with vendors and subcontractors
  • Order office supplies and manage inventory
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • free online training
  • Fulltime
Read More
Arrow Right

Compliance Administrative Assistant

The Compliance Administrative Assistant will ensure that the local office is mee...
Location
Location
United States , Miami
Salary
Salary:
Not provided
aus.com Logo
Allied Universal®
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • Minimum of two (2) years of administrative assistant experience in a professional environment
  • Effective oral and written communication skills
  • Planning and organizing skills
  • Proficiency with Microsoft Office Applications
  • Problem solving skills
  • Active listening skills
  • Ability to synthesize facts, concepts, principles
  • Identify critical issues quickly and accurately
  • Compile, sort, and interpret data
Job Responsibility
Job Responsibility
  • Responsible for the review of all employee files/records to ensure compliance with state, federal, contract and company policies
  • Maintain compliance records and produce reports for the Project Manager
  • Maintain all company reportable accident/incident reports for USDOT yearly records and filings
  • Maintain drug testing records for USDOT reporting
  • provides state security licensing guidance site managers as needed and assists with maintaining/filing for current state licenses
  • Review DOT testing data
  • create schedule for random testing
  • coordinate with scheduling to ensure physical security coverage during an employee’s absence for testing
  • ensure testing compliance by scheduling on a regular cadence to prevent scheduling pressure near quarterly testing deadlines
  • Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing
What we offer
What we offer
  • Medical, dental, vision, basic life, AD&D, and disability insurance
  • Enrollment in our company’s 401(k)plan, subject to eligibility requirements
  • Eight paid holidays annually, five sick days, and four personal days
  • Vacation time offered at an accrual rate of 3.08 hours biweekly
  • Fulltime
Read More
Arrow Right