Site Admin Assistant Job at Airswift Sweden (Nantes)

Tth Part-Time Admin Assistant

Our client, a community-focused recreation organization, is seeking a contract-t...

Location

United States , Downingtown

Salary:

25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2-3 years of administrative or accounting support experience required
High school diploma required
higher education preferred
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Excellent verbal and written communication skills with a customer-service mindset
Detail-oriented and reliable
Proficient in Microsoft Office (Word, Excel, Outlook)
experience with recreation software a plus
Ability to lift up to 50 lbs and perform physical tasks such as standing, bending, reaching, and carrying as needed
Valid Pennsylvania driver's license

Job Responsibility

Serve as a key administrative support to the Executive Director, assisting with the daily operations of all recreation programs
Act as a welcoming first point of contact by greeting visitors, residents, instructors, board members, and staff
answering and directing incoming phone calls and emails
Perform general administrative duties including filing, scanning, data entry, calendar management, mailings, deliveries, and maintaining activity schedules
Support program coordination by preparing class supplies and paperwork, sending participant notifications, and assisting with program registrations (in person and by phone)
Maintain and update program registrations, ticket sales, and daily revenue records
assist with end-of-day verification and closing procedures
Handle discount ticket sales involving cash transactions
ensure accurate logging, reconciliation, and inventory tracking
Support instructors by assisting with onboarding paperwork, attendance tracking, and invoice submissions

Parttime

Receptionist admin assistant

in this role, you will serve as a key point of contact for employees, guests, an...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of customer service experience in a hospitality, reception, retail, or similar front-facing environment
Strong verbal and written communication skills with the ability to interact professionally with a wide range of people
Comfort working onsite and standing for extended periods in busy public-facing areas
Proficiency with Microsoft Office Suite and Google Workspace, with the ability to learn visitor management and workplace systems quickly
Ability to stay organized, complete documentation accurately, and manage multiple priorities during active shifts
Experience supporting workplace operations, front desk services, event coordination, or building-related requests is preferred
Flexible availability to work Monday through Friday across alternating shift schedules as needed

Job Responsibility

Welcome employees, visitors, and vendors with a welcoming presence and provide clear guidance for lobby access, check-in procedures, and general site questions
Manage visitor registration and badge-related support while maintaining accurate records and following established building access and security practices
Perform routine walkthroughs of shared spaces to identify workplace issues, document observations, and report safety, maintenance, or service concerns as needed
Create and track service requests, follow up on open items, and escalate unresolved facility or operational matters to the appropriate teams
Assist with onsite meetings and small events by preparing rooms, coordinating catering logistics, and restoring spaces after use
Provide basic assistance with conference room technology and escalate audio-visual or connectivity issues when advanced support is required
Support workplace experience initiatives by offering site information, helping with tours, and responding promptly to guest and employee needs throughout the day
Remain visible in high-traffic areas, monitor lobby activity, and respond calmly and appropriately during urgent situations or building-related incidents

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Buying Admin Assistant - Luxury Fashion

Are you looking for the opportunity to launch your career in fashion buying?! We...

Location

United Kingdom , London

Salary:

12.00 - 13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
Commercial awareness and understanding of the fashion industry, our products, and competition
Strong attention to detail, organisational skills, and commitment to accuracy
Ability to work with stringent deadlines
A positive work ethic and excellent multitasking abilities
Strong numerical and commercial reasoning skills

Job Responsibility

Obtain, check, and update order confirmations from suppliers with 100% accuracy
Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
Keep records of payment terms and shipping details up to date
Raise re-orders as requested by the department
Perform site checks and request product merges, creating new PID's when necessary
Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
Perform pricing checks (margin, default & RRP) prior to upload
Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans

Fulltime

Buying Admin Assistant - Luxury Fashion

We are currently seeking a talented and detail-oriented individual to join our c...

Location

United Kingdom , London

Salary:

12.00 - 13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
Commercial awareness and understanding of the fashion industry, our products, and competition
Strong attention to detail, organisational skills, and commitment to accuracy
Ability to work with stringent deadlines
A positive work ethic and excellent multitasking abilities
Strong numerical and commercial reasoning skills

Job Responsibility

Obtain, check, and update order confirmations from suppliers with 100% accuracy
Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
Keep records of payment terms and shipping details up to date
Raise re-orders as requested by the department
Perform site checks and request product merges, creating new PID's when necessary
Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
Perform pricing checks (margin, default & RRP) prior to upload
Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans

Fulltime

Buying Admin Assistant - Luxury Fashion

We are currently seeking a talented and detail-oriented individual to join our c...

Location

United Kingdom , London

Salary:

12.00 - 13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
Commercial awareness and understanding of the fashion industry, our products, and competition
Strong attention to detail, organisational skills, and commitment to accuracy
Ability to work with stringent deadlines
A positive work ethic and excellent multitasking abilities
Strong numerical and commercial reasoning skills

Job Responsibility

Obtain, check, and update order confirmations from suppliers with 100% accuracy
Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
Keep records of payment terms and shipping details up to date
Raise re-orders as requested by the department
Perform site checks and request product merges, creating new PID's when necessary
Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
Perform pricing checks (margin, default & RRP) prior to upload
Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans

What we offer

Equal-opportunities employer
Inclusive environment
Support for reasonable adjustments

Fulltime

Buying Admin Assistant

Opportunity to launch your career in fashion buying with a world renowned ecomme...

Location

United Kingdom , London

Salary:

12.00 - 13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
Commercial awareness and understanding of the fashion industry, our products, and competition
Strong attention to detail, organisational skills, and commitment to accuracy
Ability to work with stringent deadlines
A positive work ethic and excellent multitasking abilities
Strong numerical and commercial reasoning skills

Job Responsibility

Obtain, check, and update order confirmations from suppliers with 100% accuracy
Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
Keep records of payment terms and shipping details up to date
Raise re-orders as requested by the department
Perform site checks and request product merges, creating new PID's when necessary
Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
Perform pricing checks (margin, default & RRP) prior to upload
Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans

Fulltime

Merchandising Admin Assistant

Our client are a fast-growing, dynamic beauty brand based in West London, operat...

Location

United Kingdom , London

Salary:

25000.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior experience in a merchandising or retail admin role
Strong organisational skills with a keen eye for detail and accuracy
Confident working with numbers and data analysis
Proficient in Microsoft Excel and other relevant tools
Excellent communication skills - both written and verbal
Able to manage multiple priorities and work to tight deadlines
Positive, proactive, and solution-focused attitude
Comfortable in a fast-paced, ever-evolving environment

Job Responsibility

Prepare and distribute daily, weekly, and ad hoc performance reports
Maintain daily sales trackers with accurate and timely data
Support Planning and E-commerce teams with performance insights and analysis
Assist with stock allocation across multiple sales channels and warehouses
Ensure key trackers (Ecom, Stock on Hand, Product Library) are consistently accurate
Monitor lead times and delivery schedules for timely stock management
Help maintain stock parameters and availability across multiple warehouse locations
Upload and manage accurate pricing and promotions across regions, currencies, and platforms
Collate and analyse data to report on promotional effectiveness
Liaise with suppliers for order confirmations, reorders, and delivery updates

Fulltime

Buyer’s Admin Assistant

A Global luxury online retailer requires a Buyer’s Admin Assistant on a temporar...

Location

United Kingdom , West London

Salary:

13.84 GBP / Hour

TRI Consulting Ltd

Expiration Date

Until further notice

Requirements

Experience of working in the fashion industry
Very organised and can pick things up quickly
Good experience of MS Office
Must be immediately available or on short notice

Job Responsibility

Obtain, check and update order confirmations from suppliers to 100% accuracy
Manage introduction of new Suppliers, ensuring suppliers have received new supplier paperwork and are correctly set up with Accounts Payable and internal systems
Maintain 100% accurate purchase orders within Fulcrum such as uplift/cost price/style code/shipping window etc
Maintain accurate records of of payment terms and shipping details
Raise re-orders as requested by department
Perform site checks and request product merges, creating new PID’s where necessary
Perform all pre-Upload checks and resolve any issues before go-live, including pre-shoot management
Collect, check and upload all RRPs each season whilst maintaining appropriate margin
Perform all pricing checks (margin, default & RRP) prior to upload
Pull together vendor packs ahead of buying trips, ensuring all relevant files are included in each pack (including but not limited to sell through reports, vendor pack report, range plans)

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Site Admin Assistant

Job Responsibility

Requirements

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