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Shipping and Admin Assistant

https://www.office-angels.com Logo

Office Angels

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Location:
United Kingdom , Barnet, Greater London

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Category:
Logistics

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Contract Type:
Not provided

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Salary:

27000.00 - 28000.00 GBP / Year
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Job Description:

Join Our Clients Team as a Shipping and Admin Assistant! Are you a detail-oriented individual with a passion for logistics and administration? We are seeking a dynamic Shipping and Admin Assistant to join our clients vibrant team! If you thrive in a busy environment and enjoy the challenge of keeping things organised, this role is perfect for you! In this exciting position, you will play a crucial role in providing logistics administration across our professional hire departments while offering valuable support to our small admin team. You'll be at the heart of our operations, ensuring the smooth transportation of costumes worldwide, all while delivering outstanding service to our customers.

Job Responsibility:

  • Collaborate with departments daily, staying updated on major productions
  • Prepare commercial invoices, customs paperwork, labels, and consignment lists
  • Liaise with shipping and courier companies to arrange order collections and provide quotes
  • Keep production companies informed about shipment progress at every stage
  • Handle enquiry calls from customers, guiding them through the system with follow-ups
  • Manage our UK and international shippers and freight forwarder accounts
  • Arrange both overseas and UK shipments, ensuring timely deliveries
  • Supply customs with accurate commodity codes and clearance instructions
  • Book deliveries into our warehouse and distribution centre with advance stock notifications
  • Review and approve purchase invoices from shippers with a keen eye for detail
  • Coordinate with customers to resolve any customs-held shipments
  • Provide holiday and sickness cover for the Administration Assistant and Receptionists

Requirements:

  • At least 2 years of experience in an administration-based role
  • Proficiency in Word and Excel
  • Strong numerical and literary accuracy
  • Excellent communication and organisational skills
  • The ability to thrive under pressure
What we offer:
  • Be a part of a collaborative and supportive environment
  • Engage with exciting productions and diverse projects
  • Enjoy opportunities for personal and professional growth

Additional Information:

Job Posted:
February 28, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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