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Shipment Coordinator

Life Science Talent

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Location:
Denmark , Hørsholm

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Category:
Logistics

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This is a newly created position designed to centralize shipment responsibilities, as we aim to strengthen compliance, improve efficiency, and support scalability as Gubra continues to grow. Your main role is to coordinate all shipments of biological samples and chemical materials at Gubra, ensuring compliance with SOPs and regulations. You’ll work with Study Directors, lab teams, and couriers to guarantee timely and secure delivery. You’ll also help with receiving packages and supporting procurement across departments.

Job Responsibility:

  • Running end-to-end shipment processes in accordance with SOPs and regulatory requirements
  • Preparing shipment documentation, including commercial invoices, courier forms and country-specific add-ons
  • Booking shipments in courier portals (e.g. World Courier), ensuring correct entry of all data
  • Managing shipment documentation throughout the approval process and ensuring that all records are properly stored in the relevant systems
  • Collecting samples, packing according to SOP (e.g., IATA 650, dry ice, courier-approved packaging) and preparing shipments for pick-up
  • Managing handover to couriers, tracking shipments, and informing Study Directors of their progress
  • Receiving, registering and distributing incoming packages, consumables and materials across Gubra
  • Maintaining shipment-related supplies such as labels, packaging and dry ice coordination
  • Supporting common laboratory purchases across departments — for example by assisting with order placement when relevant, communicating with vendors, following up on deliveries, and helping maintain stock levels
  • Collaborating with departmental purchasers to ensure alignment with agreed procurement practices and framework/discount agreements

Requirements:

  • Experience with shipments, logistics, lab workflows, procurement or administrative coordination
  • Familiarity with handling biological materials, ABP/API shipments or regulated documentation is an advantage
  • Comfortable working with digital tools (Office 365, tracking portals, order systems)
  • Strong communication skills in English, written and verbal
  • Experience with couriers such as World Courier, FedEx or DHL is a plus
  • Structured, detail-oriented and reliable in following procedures
  • Strong execution mindset with the ability to work independently
  • Service-minded, and collaborative across many departments
  • Comfortable balancing routine tasks with peak operational periods

Nice to have:

  • Familiarity with handling biological materials, ABP/API shipments or regulated documentation
  • Experience with couriers such as World Courier, FedEx or DHL

Additional Information:

Job Posted:
December 28, 2025

Expiration:
January 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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