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ATS Automation Tooling Systems Inc. Logo ATS Automation Tooling Systems Inc. · IT - Administration

Services Project Coordinator

Canada, Woodbridge Employment contract 34.62 - 47.60 USD / Hour · Job Posted June 10, 2026
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Job Description

The Services Project Coordinator is a hybrid role responsible for both quoting service opportunities and coordinating the execution of small projects (up to $1M) once awarded. This position plays a critical role in supporting customers throughout the full-service life cycle—from initial scope definition and quotation through scheduling, execution, and close‑out.

Job Responsibility

  • This position plays a critical role in supporting customers throughout the full-service life cycle—from initial scope definition and quotation through scheduling, execution, and close‑out
  • Prepare accurate and timely service quotations for: Spare parts and minor modifications, Preventive maintenance, On-site service work and trainings, Small retrofits or upgrades
  • Develop cost estimates including labor, travel, materials, subcontractors, and risk contingencies
  • Coordinate with engineering, automation, controls, and field service teams to validate technical scope and effort
  • Ensure quotes meet internal margin, pricing, and approval requirements
  • Track open quotes and follow up to support order conversion
  • Once awarded, transition quoted work into executable service projects
  • Create internal work orders/project files and ensure scope alignment with the original quote
  • Preparation and maintenance of schedules and resource forecasting
  • Coordinating, facilitating, and driving project scoping, planning, execution, and close-out
  • Manage project execution of small projects, including: Monitoring progress against scope, schedule, and budget, Coordinating materials, spare parts, and documentation, Acting as the primary point of contact for customer communication
  • Facilitate issue resolution related to scope changes, delays, or technical challenges
  • Arrange and lead meetings to coordinate the requirements of internal and external customers
  • Lead design reviews and team meetings as required
  • Review labour estimates, schedules, execution plans, inspection, test plans, and project oversight plans
  • Manage change orders and revisions as required
  • Responsible for communicating schedule updates and progress on design tasks to the relevant stakeholders
  • Review and maintain awareness of all corporate and local procedures pertinent to engineering, quality assurance, and project management
  • Organize documentation, including quotes, correspondence, requisitions, drawings, schedules, etc., on projects you are supervising
  • Prepare and/or review engineering documentation as required
  • Review requests for proposal documents and participate in the preparation of the proposal

Requirements

  • Diploma or degree in Engineering Technology, Business, Project Management, or a related field
  • 3-5 years of experience in factory automation or manufacturing environment, including experience leading teams or projects
  • A working knowledge of automation principles, including pneumatics, hydraulics, controls, and electrical devices
  • Experience preparing cost estimates or quotations for technical or service-based work
  • Understanding of basic project management principles
  • Familiarity with change management, scope control, and cost tracking
  • Fluent in English, written and oral
  • Proficiency with Microsoft software tools, including Word, Excel, and PowerPoint, etc.
  • Must possess a valid passport (or be able to obtain one) for periodic international travel

What we offer

  • Eligible for Annual Incentive Bonus - EIB
  • Stock Purchase Plan
  • 3 Weeks Vacation
  • Health Care Benefits + $600 Health Care Spending Account
  • Employee Engagement Events (Employee BBQ’s and lunches, weekly snack day, etc.)
  • Employee Development Programs
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