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Service Support Administrator

South Africa, Cape Town · Job Posted May 16, 2026
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Job Description

Collinson is a global, privately-owned company focused on enhancing travel experiences. It serves over 400 million consumers through services in airport experiences, loyalty and customer engagement, and insurance. It operates Priority Pass, the world's leading airport lounge and travel experience program, offering access to 1,500+ experiences across 650+ airports in 148 countries. Collinson partners with major global brands including Visa, Mastercard, American Express, British Airways, HSBC, and more. The company is known for its innovative firsts, such as launching the first global VIP lounge program and direct travel insurance sales in the UK. With a team of 1,800+ employees, Collinson is committed to social responsibility, innovation, and delivering exceptional customer experiences. Collinson Insurance Division Strategic acquisitions, brand rationalisations and complete re-launches in the last 18 months have marked the start of an incredibly exciting period of growth and further investment within the Insurance capability for the group. A forward-thinking, customer-centric approach, coupled with innovative insurance and assistance solutions will deliver significant growth over the coming three years. Today, we have retail, wholesale, underwriting and operational interests in the UK, mainland Europe, Australia, South Africa, Hong Kong, Singapore and the USA. We deliver white-label or co-branded solutions for Travel, International Health and Personal Accident as well as Ancillary Motor, Home Emergency and Dental cover. Our flexible approach means that we can provide solutions from capacity only to fully-supported and fulfilled partnerships. We work with the travel trade, financial services companies, affinity groups and internet businesses across the world and we believe our innovative approach helps businesses grow. Purpose of the job: The purpose of the Administrator: Email Management role is to provide efficient, accurate, and professional management of all inbound email correspondence including the creation of new claims, and responding to general enquiries. This role ensures emails are correctly categorised, recorded, acknowledged, and actioned within Gotrex and Nexus, supporting timely claim handling, high-quality customer service, and effective risk management.

Job Responsibility

  • Monitor and manage shared inboxes in line with agreed service levels
  • Review incoming emails and determine whether they relate to new claim, existing claim, or general enquiry
  • Prioritise emails based on urgency, content, and risk
  • Upload emails and supporting documents accurately to Gotrex
  • Create and update tasks in Gotrex and Nexus to ensure appropriate follow-up and ownership
  • Ensure all system entries are clear, accurate, and comply with internal standards
  • Send timely acknowledgements using approved email templates
  • Respond to general enquiries directly where appropriate
  • Ensure all written communication is professional, clear, and empathetic
  • Identify and review high-risk emails, including complaints, legal correspondence, vulnerable customer indicators, and potential regulatory issues
  • Escalate high-risk or sensitive emails promptly
  • Support accurate record-keeping for complaints and legal matters
  • Ensure all email handling complies with internal policies, data protection requirements, and regulatory obligations
  • Maintain a high level of attention to detail to ensure records are complete and auditable
  • Support team quality standards and contribute to continuous improvement in email-handling processes

Requirements

  • Previous experience in an administrative or customer service role
  • Strong written communication skills with the ability to adjust tone appropriately
  • High level of attention to detail and accuracy
  • Ability to manage multiple tasks and prioritise workload effectively
  • Confidence using IT systems and case management tools

Nice to have

Experience working with claims, complaints, or regulated environments

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