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The Service Operations Supervisor must provide professional support and leadership to the Service Operations Team. They are responsible for ensuring that their teammates are consistently achieving prescribed service, production, and quality goals. The Service Operations Supervisor must drive the objectives set by the Operations Department and Orchid. They must constantly review workflows and system capabilities toward developing innovative solutions and efficient processes. The Service Operations Supervisor is responsible for teammate development and ensuring their teammates are properly trained. They will participate in creating and maintaining department training and new hire training. The Service Operations Supervisor will positively represent Orchid with prospective and current customers, all Orchid teammates, and the communities we serve. They must display a high level of emotional intelligence and can appropriately escalate issues and collaborate as needed.
Job Responsibility:
Resolve customer issues and inquiries promptly
Motivate, resolve conflict, coach, and develop teammates
Monitor and assign work based on the volume of phone and processing activity, to optimize staffing
Ensure service level standards are met for processing and phone calls
Provide weekly and monthly reporting of team KPI’s, metrics, and work assignments
Collaborate with Team Leads and other Operations leaders to optimize workflows and workload, including processing, email, chat, phone, and special assignments as needed
Ensure compliance with state and carrier requirements and documentation standards
Assist Accounting teammates in finding and correcting carrier discrepancies and reconciliations
Partners with other departments and agents to resolve issues and address needs
Support the Compliance team in reviewing documentation and transactions to verify compliance with regulations and respond to complaints or audits
Audit teammate transactions to ensure accuracy of customer and policy files, including phone call and processing quality
Create and revise Process Guides for processing tasks, phone calls, chats, emails, and any other work type performed
Conduct & document regular performance feedback sessions with team members
Coordinate new employee training and the onboarding process
Ensure that new Service Operations teammates have proper orientation and onboarding
Manage teammate performance and development by providing constructive and regular performance reviews
Handle performance management of teammates in accordance with company policy
Monitor productivity volume, service standards and accuracy for their teammates and the business that they support
Implement process improvements and innovation to continually improve the activities the Operations team supports
Ensure proper documentation of processes and procedures for all internal functions and services delivered
Requirements:
An accessible and responsive approach with teammates
High School diploma or equivalent
At least 3 plus years of service industry experience
Experience leading or managing others
Exhibits high emotional intelligence through active listening, empathy, and adaptability in dynamic team environments
Aptitude to learn multiple computer systems
Aptitude to learn a large volume of insurance underwriting concepts
Proficiency with Microsoft Office Package (Excel, Word, Outlook)
Ability to work independently or in a team environment to achieve common goals
Knowledge of data processing capabilities and procedures
Nice to have:
Associates degree or higher
Typing 50+ wpm
General knowledge of standard insurance concepts, underwriting practices, and procedures
Experience using the Salesforce platform
Actively work towards obtaining relevant certifications and licenses (such as FL 2-20 license or the equivalent non-Florida resident state equivalent Property & Casualty license)
What we offer:
Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
Financial Benefits: ESPP
401k
Student Loan Assistance
Tuition Reimbursement
Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more