Service Coordinator Job at Robert Half (Honolulu)

Job Description

We are looking for a detail-oriented Service Coordinator to support property operations and accounting activities in Honolulu, Hawaii. This contract-to-permanent opportunity is ideal for someone who can balance administrative responsibilities with financial tracking, tenant support, and vendor coordination in a fast-paced environment. The role will contribute to accurate recordkeeping, timely follow-up on property-related matters, and smooth day-to-day service delivery. Candidates who are organized, communicative, and comfortable working with invoices, lease documentation, and reporting will be well suited for this position.

Job Responsibility

Oversee rent payment tracking, follow up on tenant balances, and help address routine account questions or billing discrepancies
Maintain organized records of recurring costs, open work orders, and unpaid invoices to support complete and accurate financial documentation
Assist with calculating tenant utility allocations using sub-meter data and prepare supporting backup for chargebacks
Keep property documentation current, including insurance certificates, sales reporting, percentage rent records, and other financial files
Create lease abstracts and monitor key lease obligations to help ensure terms are documented and applied correctly
Support budget planning and forecast updates by compiling vendor agreements, maintenance history, service records, and expense details
Monitor important property deadlines such as tax-related items, permits, and compliance submissions to help prevent missed requirements
Prepare business correspondence, reports, memoranda, and related property documents for internal and external distribution
Coordinate with vendors on service needs, proposal requests, and contract-related administrative tasks for building operations
Track tenant service concerns, log follow-up activity, and assist with inspections by documenting and monitoring action items through resolution

Requirements

At least 2 years of experience in administrative support, property coordination, accounting assistance, or a closely related function
High school diploma required
additional coursework or education in business, accounting, or property administration is a plus
Familiarity with accounts payable, accounts receivable, invoice coding, bank reconciliations, and related financial support activities
Working knowledge of rent tracking, expense reporting, budgeting support, or lease-associated financial processes preferred
Proficiency with Microsoft Office applications, especially Excel, along with Word, Outlook, and Adobe Acrobat
Experience using QuickBooks or similar accounting software to support financial recordkeeping and reporting
Strong organizational skills with careful attention to detail and the ability to manage multiple priorities and deadlines
Effective written and verbal communication skills, with the ability to handle confidential information independently and professionally

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

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