Senior Transactional Legal Assistant Job at Robert Half (Beverly Hills)

Senior Transactional Legal Assistant

A well-capitalized, multi-brand organization with a sophisticated in-house legal...

Location

United States , Beverly Hills

Salary:

100000.00 - 120000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience as a Legal Assistant in a notable Am Law firm or high-end real estate/private equity group and/or sophisticated in-house legal department
Experience with CLM platforms and e-signature tools such as DocuSign or Adobe Sign
Advanced proficiency in Microsoft Word, including formatting and document comparison

Job Responsibility

Oversee the administrative functions for a 10 person legal department
Track agreements from intake to approvals to execution in database
Coordinate signatures for real estate closings using DocuSign
Safeguard and update corporate governance files, entity records, board materials, and other official company documentation
Maintain internal tracking systems to ensure all matters progress on schedule, including coordination with outside counsel on timelines, billing, and deliverables
Manage outside counsel invoices, handle scheduling with counsel

What we offer

Comprehensive medical, dental, and vision coverage + 401(k) plan
Free lunch provided daily
Monthly massage gift card
Monthly dog grooming allowance
15+ brands onsite creating a dynamic, entrepreneurial atmosphere
Legal team has excellent tenure and longevity

Fulltime

Senior Legal Assistant

Robert Half Legal is seeking a highly experienced and proactive Senior Legal Ass...

Location

United States , Beverly Hills

Salary:

105000.00 - 120000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5+ years as a Legal Assistant in a premier law firm or sophisticated in-house legal department
Direct experience supporting General Counsel, CLO, or other senior legal leadership
Strong knowledge of transactional/litigation tracking, corporate governance, and contract administration
Advanced experience with iManage or similar document management systems
Proficient with CLM platforms and e-signature tools (e.g., DocuSign, Adobe Sign)
Advanced skills in Microsoft Office Suite, especially document formatting/comparison in Word

Job Responsibility

Oversee and coordinate day-to-day operations of the legal department
Manage department-wide legal calendar (transactions, litigation, regulatory filings, board meetings, contract renewals)
Maintain centralized matter tracking and coordinate with outside counsel on scheduling, filings, invoices, and matter budgets
Supervise document management in iManage and enforce file naming/organization protocols
Manage full contract lifecycle: intake, routing, approvals, execution, archiving
Coordinate internal and external signings, including high-volume closings
Maintain corporate records, governance materials, entity documentation, and executed agreements
Serve as liaison between Legal and other internal business units (Acquisitions, Finance, HR, Operations, Risk & Insurance)
Oversee scheduling, correspondence, invoice processing, and department reporting
Handle confidential corporate, financial, transactional, and litigation matters with utmost discretion

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Senior Legal Assistant

Robert Half Legal is seeking a highly experienced and proactive Senior Legal Ass...

Location

United States , Beverly Hills

Salary:

105000.00 - 120000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5+ years as a Legal Assistant in a premier law firm or sophisticated in-house legal department
Direct experience supporting General Counsel, CLO, or other senior legal leadership
Strong knowledge of transactional/litigation tracking, corporate governance, and contract administration
Advanced experience with iManage or similar document management systems
Proficient with CLM platforms and e-signature tools (e.g., DocuSign, Adobe Sign)
Advanced skills in Microsoft Office Suite, especially document formatting/comparison in Word

Job Responsibility

Oversee and coordinate day-to-day operations of the legal department
Manage department-wide legal calendar (transactions, litigation, regulatory filings, board meetings, contract renewals)
Maintain centralized matter tracking and coordinate with outside counsel on scheduling, filings, invoices, and matter budgets
Supervise document management in iManage and enforce file naming/organization protocols
Manage full contract lifecycle: intake, routing, approvals, execution, archiving
Coordinate internal and external signings, including high-volume closings
Maintain corporate records, governance materials, entity documentation, and executed agreements
Serve as liaison between Legal and other internal business units (Acquisitions, Finance, HR, Operations, Risk & Insurance)
Oversee scheduling, correspondence, invoice processing, and department reporting
Handle confidential corporate, financial, transactional, and litigation matters with utmost discretion

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Executive Legal Assistant

Beacon Hill Legal is partnering with a nationally recognized law firm in Austin ...

Location

United States , Austin

Salary:

80000.00 - 118000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent professional experience required
5+ years’ experience supporting commerical real estate and/or general corporate transactions
Advanced proficiency in Microsoft Office Suite
Minimum typing speed of 60 wpm
transcription experience preferred
Exceptional grammar, proofreading, attention to detail, and organizational skills

Job Responsibility

Manage attorney workflow, delegation, and quality control
Serve as liaison with clients and internal teams, ensuring confidentiality
Anticipate needs, manage shifting priorities, and solve administrative issues
Support business development activities and events
Handle calendars, scheduling, travel, and email management
Prepare and proofread legal documents
maintain organized files
Assist with new matter intake, billing, budgeting, and reporting
Track projects and deadlines
update stakeholders

Fulltime

Senior Legal Administrative Assistant - US/CAN Development Transactions

The Senior Legal Administrative Assistant is an integral role in the department ...

Location

United States , Bethesda

Salary:

27.35 - 46.20 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Five (5) years of administrative assistant experience
High School Degree required
Adept with technology and highly proficient computer skills, including Microsoft Office, CRM (Customer Relationship Management) software, Adobe products, and other enterprise systems used to support legal and business operations
Fast, accurate word processing and spelling/grammar/proofreading skills

Job Responsibility

Act as liaison between the attorneys/paralegals and other Marriott employees and outside counsel during all phases of development transactions in various offices
Perform critical data entry and updates in various databases, including matter creation, revisions, and reporting, to support compliance, accessibility, and overall efficiency
Monitor shared mailboxes to ensure timely processing of incoming requests and updates
Coordinate the filing and organization of legal documents across electronic and physical systems, ensuring records are accurately maintained, databases are kept current, and materials are properly routed to Records Management
Prepare documents for execution, including drafting routine legal forms, coordinating with internal and external signatories, managing circulation for signature, and ensuring proper filing and close-out of executed agreements
Assist in the administration of sanctions screening and compliance on behalf of the Law Department
Provide administrative support for paralegals and attorneys
Provide backup administrative support to team leader as requested
Serve as a member of the pool of administrative assistants across the broader Corporate Legal Affairs and U.S./Canada practice area who rotate responsibility for serving as “Administrative Assistant of the Day,” with an emphasis on carrying out tasks where in-person presence and “on duty” attention is required
Compose, type/merge, red-line, format, proofread and transmit high volume of legal documents and correspondence

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical, dental, vision coverage
health care flexible spending account
dependent care flexible spending account
life insurance

Fulltime

Senior Legal Administrative Assistant - US/CAN Development Transactions

The Senior Legal Administrative Assistant is an integral role in the department ...

Location

United States , Bethesda

Salary:

27.35 - 46.20 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Five (5) years of administrative assistant experience
High School Degree required
Adept with technology and highly proficient computer skills, including Microsoft Office, CRM (Customer Relationship Management) software, Adobe products, and other enterprise systems used to support legal and business operations
Fast, accurate word processing and spelling/grammar/proofreading skills

Job Responsibility

Act as liaison between the attorneys/paralegals and other Marriott employees and outside counsel during all phases of development transactions in various offices
Perform critical data entry and updates in various databases, including matter creation, revisions, and reporting, to support compliance, accessibility, and overall efficiency. Monitor shared mailboxes to ensure timely processing of incoming requests and updates
Coordinate the filing and organization of legal documents across electronic and physical systems, ensuring records are accurately maintained, databases are kept current, and materials are properly routed to Records Management
Prepare documents for execution, including drafting routine legal forms, coordinating with internal and external signatories, managing circulation for signature, and ensuring proper filing and close-out of executed agreements
Assist in the administration of sanctions screening and compliance on behalf of the Law Department
Provide administrative support for paralegals and attorneys. Provide backup administrative support to team leader as requested
Serve as a member of the pool of administrative assistants across the broader Corporate Legal Affairs and U.S./Canada practice area who rotate responsibility for serving as “Administrative Assistant of the Day,” with an emphasis on carrying out tasks where in-person presence and “on duty” attention is required
Compose, type/merge, red-line, format, proofread and transmit high volume of legal documents and correspondence. Provide excellent word processing and formatting support
Track correspondence requiring response and keep attorneys/paralegals apprised of status
Manage calendar for attorneys, including scheduling and canceling meetings, and handling high-priority scheduling issues. Assist team with organizing and scheduling meetings and conference calls and handling high-priority scheduling issues. Coordinate calendars with Administrative Assistants for team members and other associates

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical, dental, vision coverage
health care flexible spending account
dependent care flexible spending account
life insurance

Fulltime

Senior Legal Counsel, Labor and Employment, US

Location

United States , Charlotte; Tempe; San Antonio

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

JD required from an accredited law school. Bar admission and license to practice law in the U.S., member in good standing.
Minimum of eight (8) years of experience, specifically in labor and employment law area of practice.
Prior experience working in a large law firm preferred.
Experience with employee health and welfare.
Ability to draft documents and policies in a concise manner for non-lawyers.
Must have advanced breadth and depth of practical and academic knowledge of federal, state, and municipal labor and employment laws/regulations, with proven working knowledge of issues related to the EEOC, FLSA, FMLA, NLRB, ADEA, ADA, Title VII, WARN, discrimination and equal pay claims.
Substantial experience with delivering advice and counsel to business clients such as Human Resources.
Excellent written and verbal communication skills.
Self-motivated and able to quickly troubleshoot issues and provide solutions.
Ability to effectively collaborate in a team environment, take ownership of projects, and demonstrate independence needed to effectively and timely complete projects.

Job Responsibility

On a daily basis, provide legal advice and counseling on a wide range of employment law issues and legal support to the business unit and operations HR teams.
On a routine basis, provide tactical and strategic legal advice and counseling to HR leadership, including advice on handling performance or conduct concerns of high-level employees, employment law implications of operational decisions, ensuring compliance with unique state and local laws, and proactively addressing potential legal risk.
Review and provide guidance on HR or employment related contracts and agreements to ensure that vendors and partners are required to comply with relevant employment law and Circle K requirements, compliance with Circle K’s internal contract requirements, and that internal partners understand the terms of the contract.
Draft, review, and provide advice on a host of employee agreements, including severance and separation agreements, offer letters, and accommodation agreements.
Partner with business units and HR teams to internally handle employment law claims, including demand letters, administrative charges, and administrative investigations by advising on investigating the claims, documenting findings, and developing responsive documents.
Retain and manage outside counsel for lawsuits and employment law claims that business units and HR teams are unable to handle internally.
Identify gaps and opportunities in HR operations and processes to notify HR teams and leadership, develop solutions to ensure legal compliance, and define the legal risk if gaps are not addressed and ensure leadership is aware of the risk.
Provide legal guidance to HR and operations on business reorganizations, reductions in force, and outsourcing employees and teams to vendors.
Provide legal guidance on transactions, acquisitions, and divestitures, with a focus on identifying legal issues and risk with the target’s employment policies, documents, and practices.
Work with the Legal Labor and Employment team to develop and deploy training on a regular basis to Human Resources employees and management level employees on a range of labor and employment issues.

What we offer

Complete benefits packages (medical, dental, etc.)
Possibility of enrolling in a defined contribution plan with employer contributions or a stock purchase plan
Employee discounts in stores and with multiple of our partners
Paid time off plan including vacation, sick days and personal days
Scholarship program available to the employee and the employee's children
Work in a collaborative, dynamic and high performing team
Learning opportunities to develop new skills and to evolve professionally in a fast-growing company

Fulltime

Interim Senior Legal Counsel

This is an exciting opportunity for a commercially minded and digitally savvy co...

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

UK qualified lawyer with significant post-qualification experience in corporate law, including strong exposure to M&A
Solid technical expertise across corporate transactions, financing, governance, and regulatory frameworks
Interest in innovation, process improvement, and the use of technology to enhance legal delivery
Experience working within a FTSE-listed company, large multinational, or private practice environment
Strong commercial awareness, with the ability to provide pragmatic, solutions-oriented advice
Proven ability to manage multiple priorities and operate effectively in a fast-paced, dynamic environment
Excellent stakeholder management skills, with the confidence to engage and influence senior business leaders
Strong communication skills, with the ability to present complex legal concepts clearly and concisely
Experience working collaboratively across functions and with external advisors
High levels of professionalism, adaptability, and sound judgment

Job Responsibility

Provide high-quality legal advice across a wide range of corporate matters, including M&A transactions, joint ventures, investments, treasury activities and governance
Support the execution of strategic transactions, working closely with internal stakeholders and external advisors to deliver commercially focused and practical outcomes
Advise on and review transaction documentation, ensuring alignment with Vodafone’s strategic objectives and risk appetite
Proactive in adopting technology and data-driven approaches to improve efficiency, streamline processes, and enhance the delivery of legal services
Contribute to the development and improvement of legal processes, governance structures, and operational efficiencies across the corporate function
Collaborate with teams across M&A, Ventures, Investments, and Treasury to support the delivery of key business initiatives
Assist in managing relationships with external counsel, ensuring high-quality and cost-effective legal support
Provide clear, concise, and commercially grounded advice to senior stakeholders, enabling effective decision-making
Support governance and compliance requirements across the corporate structure, working closely with Company Secretariat and other functions
Contribute to reporting, presentations, and the use of digital tools to enhance transparency and efficiency in legal processes

What we offer

Yearly bonus: 20%
Company car: company funded car of £580 per month + private fuel or cash alternative of £630 per month
Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
Charity days: 5 days/year
Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
Access to: private medical, private dental, free health assessments, share save scheme
Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan

Fulltime

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Senior Transactional Legal Assistant

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