Senior Team Administrator Job at Office Angels (Glasgow)

Senior Team Administrator

Our client, a fully independent and employee-owned brokerage firm, is seeking a ...

Location

United Kingdom , London

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong attention to detail and problem-solving abilities
Excellent written and verbal communication skills
Exceptional organisational, planning, and time-management skills
Proficient in office software packages
Previous administrative or assistant experience
Discreet and trustworthy
Ability to work independently and collaboratively within a team
Self-motivated with a drive for success
Positive and proactive approach, showing initiative
Flexible and eager to learn new skills

Job Responsibility

Assist the Executive Assistant with various administrative duties and projects
Provide clerical support to brokers in London and overseas
Help administer signatures for Charter Parties
Coordinate meetings and appointments effectively
Attend meetings and take accurate notes as required
Maintain and update the company address book
Support planning and execution of company events, including overseas travel if necessary
Liaise with clients and suppliers in a friendly and professional manner
Coordinate brokers' travel arrangements, including visas
Manage front-of-house duties, including greeting clients

What we offer

Pension contributions up to 12% for eligible employees
Opportunity to travel with the company
Private Medical Insurance with family cover options
Life Insurance covering 8 times annual salary
Group Income Protection for long-term sick leave
Mental Health support lines
Online benefits portal with retail discounts and salary sacrifice options
Season Ticket Loans and Cycle to Work Scheme
Eyecare Vouchers
Mobile phone and laptop for work purposes

Fulltime

Senior Team Administrator

Office Angels are seeking a skilled Senior Team Administrator to support our cli...

Location

United Kingdom , Glasgow

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Intermediate Microsoft Office skills, specifically Outlook and Excel
Excellent written and verbal communication skills
Flexible and adaptable to change
Minute taking
Adobe InDesign (desirable)
Ability to make decisions and solve issues
Previous experience working at a senior level

Job Responsibility

Provide secretarial support to Partners and Project Managers
Manage diaries, schedule meetings, and handle calls
Arrange travel and accommodation
Book meeting rooms and video conferencing facilities
Prepare and manage fee forecasts and invoices
Maintain project invoicing schedules and process sub-consultant invoices
Liaise with the Accounts team and handle debtors reports
Assist with typing agendas, minutes, and reports
Maintain office systems and data management

Fulltime

Senior Team Administrator / Office Manager

As the Senior Team Administrator / Office Manager, you will be the glue that hol...

Location

United Kingdom , Guildford

Salary:

35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Personable, energetic, and confident individuals who are self-starters and team players
Strong organisational skills with a customer-focused mindset
A determined and resilient attitude with a strong work ethic
Analytical and adaptable, with a willingness to learn
Honest and empathetic, demonstrating integrity in all interactions
An initiator who can bring fresh ideas to the table

Job Responsibility

Serve as the first point of contact for all internal and external office-related queries
Greet visitors warmly and ensure they feel welcome
Manage office deliveries and collections
Ensure compliance with Health & Safety guidelines, acting as a Fire Marshall and First Aider
Oversee supplies such as stationery, tea, coffee, and fruit
Liaise with office suppliers to maintain smooth operations
Set up meeting rooms with all necessary materials and refreshments
Provide admin support and diary management for Executive Board members, including expense management and travel bookings
Organise engaging office social events
Maintain the day-to-day upkeep of the building, coordinating with contractors

What we offer

Opportunity to be part of a passionate team
Inclusive and supportive workplace
Collaborate with a company that values sustainability

Fulltime

Senior Administrator / Team Leader

Are you a natural organiser who loves keeping things running smoothly? Do you en...

Location

United Kingdom , London

Salary:

33000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Team Leader or Senior Administrator
A confident organiser who loves distributing workloads and keeping things running smoothly
Strong skills in Microsoft Word, Excel and formatting documents
Someone proactive, reliable, and comfortable juggling priorities
A warm, approachable personality - happy working alongside both seasoned professionals and lively grads
Enjoys being part of an office community (and doesn't mind joining the occasional after-work social!)

Job Responsibility

Leading and supporting a small admin team (currently 2 people) - distributing work fairly and keeping things on track
Supporting two Office Managers with day-to-day operations and problem solving
Document Management - bids, proposals, contracts and reports will rely on your eye for formatting, templates, and Excel skills
Being the hub of the office: from organising travel and supplies to helping coordinate events and socials
Support with Health and Safety compliance, ensuring all documentation is up to date
Ad Hoc Administration - Meeting and greeting clients, answering and vetting phone calls, arranging couriers, stocking supplies, collecting post and arranging office cleaners, you'll help keep office operations running smoothly
Improving processes and finding smarter ways of working using Microsoft 365, SharePoint and other tools
Bringing positivity and approachability to a friendly yet technical team

What we offer

£35,000 FTE salary (pro-rata for 30 hours)
30 hours across 4 days (with flexibility on hours, ideally Mon-Thu)
Central Farringdon location
Be part of a welcoming, sociable office culture
Opportunity to shape a newly created role and make it your own

Parttime

Administrator/ Senior Administrator

Under the supervision of a senior team member, the successful candidate will be ...

Location

Jersey , Jersey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

4-6 years’ relevant experience in the finance industry preferred, for Senior Administrator level
Strong academic background, Bachelor’s degree or equivalent preferred
Working towards or holding a professional qualification such as the Chartered Governance Institute UK & Ireland's Level 4 / 5 International Finance and Administration qualification (formerly ICSA)
Excellent written and verbal communication skills
Strong working knowledge of Viewpoint would be an advantage
Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point)
Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations
Responsive and client focused with strong organisational skills and attention to detail
Ability to deal with tasks independently and use own initiative
Ability to provide training/mentoring to junior members of the team

Job Responsibility

Managing the formation and ongoing administration of a portfolio of companies
Liaising with clients and third parties such as lawyers, auditors, bankers and investment managers as required
Transaction management, including organising and attending client meetings as required, drafting minutes and resolutions, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records and coordinating of the timely signing of documentation
Processing of bank payments, reconciliation of payment logs and approvals
Production and circulation of invoices, fee collection and chasing debtors
Supervise and assist in the training of Trainee Administrators and Administrators on team, completing the review of less complex work
Providing feedback and identifying any additional training needs to your direct manager
Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service
Supporting the 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
Contributing towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience

Fulltime

New

Senior Administrator

We have an exciting opportunity for someone to join our Wealth Management Europe...

Location

United Kingdom , Newcastle upon Tyne

Salary:

Not provided

Brewin Dolphin

Expiration Date

June 29, 2026

Requirements

Good understanding of the Financial Services sector
Client-focused
Ability to work independently and as part of a team
Able to communicate professionally with all relevant stakeholders – both written and orally
Ability to train and support colleagues

Job Responsibility

Ensure work is produced to a high level of accuracy, in a timely manner, and to relevant SLAs and operational standards (where defined)
Support line manager in ensuring departmental guides, processes, and procedures are current, as well as supporting the accurate production of MI and reporting (for example, active engagement with ActiveOps)
Escalate any issues as appropriate to management in relation to risks, errors, and/or daily workload completion in a timely manner
Understand the team goals and the relationship to wider group strategy
Understand and adhere to Risk & Control Framework and Policy Framework and engage proactively in regulatory and audit reviews
Simplify and innovate using knowledge and experience. Support line managers in identifying and implementing areas of continuous improvement, in conjunction with Operations Initiatives
Act as Subject Matter Expert (SME) on project work and take responsibility for more complex queries

What we offer

A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
Leaders who support your development through coaching and managing opportunities
Opportunities to work with the best in the field
Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and high-performing team

Fulltime

!

Personal Assistant (PA) / Senior Administrator

We are seeking a highly organised and proactive Personal Assistant (PA) / Senior...

Location

United Kingdom , Brighton

Salary:

24000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a PA, EA, or Senior Administrative role, or ready to step up
Proven diary management or coordination experience
Excellent organisational and time management skills
Strong communication skills, both written and verbal
Proactive, reliable, and able to multitask in a busy environment
Comfortable working onsite in a Brighton based office full-time

Job Responsibility

Full diary management for two senior individuals
Coordinating meetings, schedules, and appointments
Managing emails, calls, and correspondence
Preparing documents, reports, and presentations
Supporting with day to day administrative tasks
Acting as a key liaison between internal teams and external contacts

What we offer

Option for term-time only or full-time working
A supportive, collaborative working environment
Opportunity to grow and develop your career in a PA role
Excellent employer

Fulltime

Senior Administrator (Planning)

Location

United Kingdom , Linlithgow

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Strong Excel skills - confident working with spreadsheets, data, and scheduling tools
Excellent organisational skills and the ability to manage multiple tasks efficiently
Strong communication skills, both verbal and written
A proactive and problem-solving mindset
Previous experience in a planning, scheduling or administrative role is desirable

Job Responsibility

Planning and scheduling routes for engineers carrying out installations and repairs
Handling incoming customer enquiries and providing timely updates
Responding to queries via phone and email
Maintaining accurate records and updating systems
Supporting overall operational efficiency within the planning team

What we offer

Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues
Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism

Fulltime

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