Senior Team Administrator Job at Office Angels (London)

Administrator/ Senior Administrator

Under the supervision of a senior team member, the successful candidate will be ...

Location

Jersey , Jersey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

4-6 years’ relevant experience in the finance industry preferred, for Senior Administrator level
Strong academic background, Bachelor’s degree or equivalent preferred
Working towards or holding a professional qualification such as the Chartered Governance Institute UK & Ireland's Level 4 / 5 International Finance and Administration qualification (formerly ICSA)
Excellent written and verbal communication skills
Strong working knowledge of Viewpoint would be an advantage
Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point)
Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations
Responsive and client focused with strong organisational skills and attention to detail
Ability to deal with tasks independently and use own initiative
Ability to provide training/mentoring to junior members of the team

Job Responsibility

Managing the formation and ongoing administration of a portfolio of companies
Liaising with clients and third parties such as lawyers, auditors, bankers and investment managers as required
Transaction management, including organising and attending client meetings as required, drafting minutes and resolutions, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records and coordinating of the timely signing of documentation
Processing of bank payments, reconciliation of payment logs and approvals
Production and circulation of invoices, fee collection and chasing debtors
Supervise and assist in the training of Trainee Administrators and Administrators on team, completing the review of less complex work
Providing feedback and identifying any additional training needs to your direct manager
Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service
Supporting the 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
Contributing towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience

Fulltime

New

Senior Administrator/ Assistant Manager

Under the supervision of a senior team member the successful candidate will be e...

Location

Jersey , Jersey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

4–6 years’ relevant experience in the finance industry is preferred, within Private Wealth or trust and fiduciary administration
Strong academic background
Bachelor’s degree or equivalent preferred
Working towards or holding a relevant professional qualification such as STEP or ICSA
Excellent written and verbal communication skills
Strong working knowledge of Viewpoint would be an advantage
Proficient in the use of Microsoft Office (Outlook, Word, Excel, PowerPoint)
Good knowledge of applicable statutory laws and relevant regulatory requirements, including anti-money laundering regulations
Demonstrates responsiveness, client focus, strong organisational skills, and meticulous attention to detail
Ability to work independently, use own initiative, and deliver results within deadlines

Job Responsibility

Manage the formation and administration of a varied portfolio of Private Wealth entities, including trusts, foundations, and related structures, in line with client and regulatory requirements
Liaise effectively with clients and third parties (such as lawyers, auditors, bankers and investment managers) to ensure successful administration of client affairs
Oversee transaction management, including organising and attending client meetings, drafting a range of minutes and trustee/board resolutions, attending to statutory filings within deadlines, maintaining statutory records, and coordinating timely execution of documents
Process and approve bank payments, reconcile payment logs, and ensure accurate record-keeping
Manage invoicing processes, including the production and circulation of invoices, fee collection and managing debtor positions
Monitor WIP and billing, ensure fee agreements are adhered to, and undertake fee reviews where necessary
Absolute commitment to data integrity in all activities, with particular focus on utilising systems (including Viewpoint) to drive efficiency and improve client service
Supervise and mentor Trainee Administrators and Administrators, providing feedback, supporting their training and identifying any additional development needs in conjunction with your direct manager
Support the 'Ogier Best Way' ethos within the team by contributing to process consistency, analysing practices, and driving alignment and efficiency
Contribute to business improvement by identifying enhancements to systems, processes, policies, and service delivery

Fulltime

New

Senior Administrator

Are you an experienced Senior Administrator looking for a part time role? We hav...

Location

United Kingdom , London

Salary:

15.00 - 16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within an Administration position
Proactive, hands on & can think outside the box
Flexible with working hours/days
Strong IT skills including Mailchimp, Hivebrite & Stripe

Job Responsibility

Provide general administrative assistance to the Office Manager & team
Prepare and format documents, reports, and correspondence
Manage incoming and outgoing communications (emails & calls)
Schedule meetings, appointments, and events
Act as a first point of contact for internal and external enquiries
Handle queries professionally, escalating where appropriate

Parttime

New Business Senior Administrator

Location

Isle of Man , Douglas

Salary:

Not provided

Capital International

Expiration Date

Until further notice

Requirements

Be detail orientated, with a high degree of accuracy
Strong organisational and time management skills, requiring minimal supervision
Strong client communication skills (verbal and written) in relation to complex but routine matters
Remain task focused to end result
General Microsoft Office experience including Word, Excel etc
Microsoft CRM would also be advantageous
Excellent communication skills
Up-to-date knowledge of AML/CFT regulatory standards and requirements
Up-to-date knowledge of AML/CFT transactional activity regulatory standards and requirements
Strong understanding and ability to validate and verify Source of Wealth using independent sources to do so when applicable

Job Responsibility

Responsibility for initial vetting of new business applications and completion of the account opening process, to include individual, corporate, trusts and complex structures with minimum oversight and support
Assessment and validation of documentation provided as part of the onboarding process to ensure a clear understanding of the client relationship which will be recorded with detailed rationale
The completion of high-quality annual high risk reviews for all client types and introducers of business that satisfy regulatory requirements
You will be required to conform to the Company's AML procedures and guidelines at all times
You will be required to work on a variety of projects that deliver service, create capacity and ensure control effectiveness within the team
You may, from time to time, be required to undertake other activities of a similar nature within your capabilities in other teams, as requested by your line manager

What we offer

Private health care
Life insurance
Flexible working hours
Pension scheme
Volunteering opportunities
Extensive training and development programmes

New

Senior Administrator

Randstad have an opportunity available for an experienced HR Administrator to wo...

Location

United Kingdom , Belfast

Salary:

13.63 GBP / Hour

Randstad

Expiration Date

July 10, 2026

Requirements

5 GCSEs including Maths and English (Grade C and Above) or equivalent
6 - 12 months previous experience in an HR or Payroll team
Data Management skills and experience
Highly developed communication skills and ability to deal with various levels of delegates from students to senior directors
Excellent IT skills
Experience working in a confidential environment
Candidates will be subject to enhanced vetting and compliance due to the nature of this work

Job Responsibility

Provide accurate and consistent outputs across the full range of HR activities to support the wider HR Team
Process advertisements
Communicate via templates with applicants for employment/promotion/ Leavers at all stages of the selection process
Prepare issue and receive contractual templates to include Flexible Working, Family Friendly applications, and ad hoc requests
Maintenance of the HR section of the College web site
Process documentation required by payroll, Department for Employment and Learning, Department of Education etc.
Record keeping for all HR transactions and processes
Communicate HR information to appropriate staff
Make administrative arrangements regarding the operation of joint management/trade union forums
Organise meetings and take and disseminate minutes of meetings and agendas etc

What we offer

Opportunity to work at one of the UK's largest FE / HE colleges
Band 3 role - £13.21 per hour
Enhanced holiday package - 35 days per year
36 hours per week as standard
Monday to Friday, no weekend work
Canteen available during term time
Free on site parking

Fulltime

!

Senior Administrator

We are looking for a motivated and experienced Senior Administrator to oversee t...

Location

United Kingdom , Ashford

Salary:

26748.00 - 27748.00 GBP / Year

Victim Support

Expiration Date

July 08, 2026

Requirements

Experience of working in an administrative position ideally within the criminal justice field
Previous experience of managing and supervising people
Experience working with local communities, statutory and voluntary sector organisations and an understanding of how agencies work to protect victims of crime
Experience of performance reporting and training delivery
To be proactive, self-motivated, confident working independently and able to use your own initiative
Good IT skills, proficient in data management and Microsoft Office (Word, Excel, Outlook, SharePoint)
Strong time management and organisational skills including the ability to meet tight deadlines

Job Responsibility

Coordinate and participate in all administrative functions to ensure the smooth and effective running of the service, monitoring quality standards for the team through auditing and reporting where required
Provide effective line management of staff to ensure performance targets and agreed outcomes are met by the service
Act as first point of contact for key stakeholders, ensuring administration is dealt with efficiently and meets quality standards and lead by example on good working practices
Ensuring all confidential and sensitive data is stored securely in accordance with VS Data Protection Policy and compliance with GDPR

What we offer

Flexible Working Options: Including hybrid working
Generous Annual Leave: 28 days plus Bank Holidays, increasing to 33 days plus Bank Holidays, with options to buy or sell annual leave
Birthday Leave: An extra day off for your birthday
Pension Plan: 5% employer contribution
Enhanced Allowances: Enhanced sick pay, maternity, and paternity payments
Exclusive Discounts: High Street, retail, holiday, gym, entertainment, and leisure discounts
Financial Wellbeing: Access to our financial wellbeing hub and salary-deducted finance
Wellbeing Support: Employee assistance programme and wellbeing support
Inclusive Networks: Access to EDI networks and colleague cafes
Sustainable Travel: Cycle to work scheme and season ticket loans

Fulltime

!

Personal Assistant (PA) / Senior Administrator

We are seeking a highly organised and proactive Personal Assistant (PA) / Senior...

Location

United Kingdom , Brighton

Salary:

24000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a PA, EA, or Senior Administrative role, or ready to step up
Proven diary management or coordination experience
Excellent organisational and time management skills
Strong communication skills, both written and verbal
Proactive, reliable, and able to multitask in a busy environment
Comfortable working onsite in a Brighton based office full-time

Job Responsibility

Full diary management for two senior individuals
Coordinating meetings, schedules, and appointments
Managing emails, calls, and correspondence
Preparing documents, reports, and presentations
Supporting with day to day administrative tasks
Acting as a key liaison between internal teams and external contacts

What we offer

Option for term-time only or full-time working
A supportive, collaborative working environment
Opportunity to grow and develop your career in a PA role
Excellent employer

Fulltime

Senior Administrator (Planning)

Location

United Kingdom , Linlithgow

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Strong Excel skills - confident working with spreadsheets, data, and scheduling tools
Excellent organisational skills and the ability to manage multiple tasks efficiently
Strong communication skills, both verbal and written
A proactive and problem-solving mindset
Previous experience in a planning, scheduling or administrative role is desirable

Job Responsibility

Planning and scheduling routes for engineers carrying out installations and repairs
Handling incoming customer enquiries and providing timely updates
Responding to queries via phone and email
Maintaining accurate records and updating systems
Supporting overall operational efficiency within the planning team

What we offer

Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues
Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism

Fulltime

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Senior Team Administrator

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