Senior Talent Acquisition Administrator

• Act as the central point of coordination between Talent Acquisition, Operations leaders, hiring managers, and external partners
• Manage and organize communication flow across all parties to ensure timely responses, alignment, and accountability
• Proactively follow up on open action items, interview feedback, approvals, and next steps to keep hiring moving forward
• Identify communication gaps or process bottlenecks and escalate or resolve as appropriate
• Coordinate interview scheduling across multiple stakeholders, time zones, and priorities, often under tight timelines
• Track candidate movement through the hiring process and ensure accuracy and timeliness in the ATS
• Support offer coordination and pre‑hire logistics in partnership with TA Partners and HR
• Ensure hiring managers understand expectations, timelines, and required inputs throughout the process
• Maintain organized, up‑to‑date trackers and reporting to support hiring visibility and decision‑making
• Partner with TA leadership to reinforce standardized hiring processes while adapting to the realities of a high‑growth environment
• Anticipate downstream impacts of delays, missed handoffs, or incomplete information and act quickly to course‑correct
• Support continuous improvement of TA workflows, communication standards, and coordination practices
• Represent the Talent Acquisition function with professionalism, urgency, and follow‑through
• Ensure candidates and internal stakeholders experience a well‑organized, responsive, and professional hiring process
• Balance candidate experience with business urgency in a consulting‑style environment

• 3–6+ years of experience in Talent Acquisition coordination, recruiting operations, staffing, or agency/consulting environments or combined experience as an executive admin or administrative coordinator
• Proven ability to operate in fast‑paced, high‑growth organizations with frequent change and competing priorities
• Experience with complex scheduling coordination
• Has worked with all levels in an organization
• Strong organizational skills with the ability to manage multiple workflows simultaneously without dropping details
• Exceptional follow‑up, communication, and stakeholder management skills
• Comfortable navigating ambiguity, pushing for clarity, and holding others accountable to timelines
• Experience working with ATS platforms and recruiting workflows (Workday experience a plus)
• High attention to detail, sound judgment, and a proactive, solutions‑oriented mindset

Eastern or Central time zone preferred