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NTT DATA Logo NTT DATA · Office Administration

Senior Support Administrator

Malaysia, Petaling Jaya · Job Posted January 26, 2026
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Job Description

The Senior Support Administrator at NTT DATA is responsible for providing essential administrative support to department managers, ensuring efficient office operations. The role requires strong proficiency in MS Office, particularly Excel and PowerPoint, along with excellent communication and organizational skills. A high school diploma is required, and candidates should have at least 2 years of relevant experience. This is a full-time, on-site position in a collaborative work environment.

Job Responsibility

  • Provides routine administrative support function with guidance
  • Provides administrative assistance with electronic diaries and scheduling commitments to ensure maximization of the manager’s time efficiency, including the management of travel itineraries for domestic and international travel
  • Provides administrative assistance by recording, producing and distributing minutes of management meetings and follow up on outstanding items
  • Supports the preparation of meeting agendas, arrangement meeting logistics and facilities as required
  • Drafts routine letters and correspondence and prepares reports and statistical information ensuring distribution to the relevant internal stakeholders
  • Provides assistance with the management of hard copy and electronic files and records and maintain an adequate filing system
  • Supports flow of information to internal and external stakeholders
  • Provides assistance with maintaining office supply inventory and other additional supplies as needed
  • Prepares, completes and distributes the routine management reports
  • Prepares and creates presentations, spreadsheets and databases as required
  • Processes incoming and outgoing mail and facsimile, by sorting and distributing to the relevant individuals
  • Answers and screens telephone calls and responds to and resolves any queries or escalate complex queries to the relevant individual
  • Provides assistance with any other administrative-type requests

Requirements

  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Ability to cope well under pressure and well-organized
  • Demonstrates a positive attitude with an excellent attention to detail
  • Displays a level of integrity
  • Ability to work on tasks of a critical/confidential nature
  • Organizational skills with the ability to multi-task
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • High school diploma or equivalent
  • Demonstrated working experience gained in a similar role preferably within a related environment
  • At least 2 years of relevant experience

What we offer

  • Workplace embraces diversity and inclusion
  • Place where you can grow, belong and thrive
  • Global Top Employer
  • Experts in more than 50 countries
  • Access to a robust ecosystem of innovation centers as well as established and start-up partners
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