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The myHR team members are the first point of contact for all HR questions, including Payroll, Manager Self-Service, Employee Data, New Hire Onboarding, Learning, Timekeeping, Performance Management processes and Benefit inquiries. This role serves as the primary customer contact utilizing a knowledge base and case management tool along with a multi-line phone, email, chat, and ticketing system. The Senior Specialist acts as a resource for other team members, handles escalated inquiries from other representatives and must be able to handle stressful situations with a professional attitude and provide a positive customer experience. The position serves as an operational lead in coordinating customer facing services and training sessions for the team. This role requires a strong subject matter expertise in HR policy, programs, and procedures. This role will exercise autonomy when consulting on escalated employee issues and determine adequate resolutions to escalated employee concerns. This role serves to coach, mentor and educate Specialists on the nuance of their roles and is essential in developing deep subject matter expertise in HR policy, programs and procedures with the team. The Senior Specialist role is central in coordinating and communicating in real-time and developing mitigation strategies for events that drive contacts into the myHR team.
Job Responsibility:
Answer and resolve a high volume of HR related inquiries (i.e. payroll, benefits, timekeeping, and HR policies) via emails, phones, tickets, and chat system to ensure first time resolution
Troubleshoot and provide technical support to exceed service levels while referring employees to appropriate departments as needed
Act as a central point of contact by researching, resolving, and responding to all escalated calls and issues and communicate status to supervisor/manager on a timely basis
Troubleshoot and resolve issues that might prevent timely processing or result in data integrity issues
Maintain ownership of issues and lead operational duties by monitoring the mailbox, phone queue, ticketing queue, and chat system to ensure resolution is reached and communicated to the customer within the Service Level Agreement
Communicate status of resolutions to supervisor/manager
Serve as a Subject Matter Expert for Tier 1 Support for HR programs, processes, and support policies in order to provide accurate solutions to customers and assist other team members in issue resolution
Identify process improvement opportunities that enhance the quality and efficiency of the HR Services team and the Employee Experience
Create and maintain documentation for the existing knowledge base tool (Internal Portal that houses HR Services information)
Also responsible for other Duties/Projects as assigned by business management as needed
Requirements:
High School Diploma/GED
Bachelors Degree preferred
2-4 years experience in HR environment, or strong Call Center/Customer Service background
2-4 years experience around HR data and analysis preferred
Up to 2 years experience working and contributing to projects
Intermediate knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, OneNote)
Intermediate Knowledge of HR applications, including ADP, KeneXa, Workday, Cornerstone, Zendesk ticketing systems, and various vendor sites
Consistently work within department and company guidelines and the ability to maintain advanced knowledge of company policies and procedures