Senior Sourcing Specialist Job at Prestige | Global Meeting Source (Minneapolis)

Job Description

The Senior Sourcing Specialist is responsible for strategizing with the client/salesperson to recommend hotel options that fulfill the required meeting specifics. They will use their extensive knowledge of hotels and destinations to exceed the client’s expectations while ensuring the timely delivery of proposals, quotes, and contracts. They will negotiate effectively and execute contracts in line with contracting guidelines.

Job Responsibility

Strategize with the client/salesperson to recommend hotel options that fulfill the required meeting specifics
Use extensive knowledge of hotels and destinations to exceed the client’s expectations while ensuring the timely delivery of proposals, quotes, and contracts
Negotiate effectively and execute contracts in line with contracting guidelines
Simultaneously manage relationships and workloads of assigned salespeople/clients
Create and maintain event RFPs (Request for Proposals) via Cvent software, ensuring accuracy for meetings of varying lengths, sizes, destinations, and time of year
Recommend properties and destinations based on event details
Create and maintain hotel proposal summaries via Cvent
Provide detailed reviews of bids to specific assigned clients/sales staff in a timely and efficient manner
Develop and maintain relationships with hotel and DMC partners
Manage email correspondence with hotels and assigned salespeople in a timely manner
Work with selected hotels to ensure all meeting specifications are identified and to ensure the best options for the client events
Manage, negotiate, and adhere to all contracting guidelines as identified in standard operating procedures
Maintain a high level of “Customer Focus” attitude and flexibility with hours worked to accommodate client contacts in various time zones
Attend and participate in supplier-sponsored presentations and events, virtually and in-person, which may at times occur outside of normal business hours
Attend virtual and in-person staff meetings, as well as industry conferences
Various administrative duties and any other duties and responsibilities as needed or assigned
Maintain accurate details pre- and post-contracting to ensure financial data is captured
Support the team with file and data management
Provide back-up for other team members as needed
If located in Minneapolis, assist with managing/hosting in-office partner presentations
Other duties and responsibilities as needed or assigned

Requirements

High School Diploma or G.E.D.
5+ years of experience in event management, including planning conferences, incentives, association, and/or corporate events
Minimum of 5 years’ experience working with the Cvent sourcing tool
Minimum of 5 years’ experience with hotel sourcing, site selection, negotiating and hotel contracts
Proficient strategic meeting planning and buying knowledge
Strong problem-solving, communication, and organizational skills
Ability to work under pressure and meet deadlines in a fast-paced work environment
Ability to work independently and with a team when needed, as well as having patience and perseverance when unforeseen issues arise
Excellent time management skills with the ability to meet deadlines and manage multiple projects simultaneously
Ability to effectively build professional rapport with team and clients

Nice to have

Previous experience working with medical/pharmaceutical companies, especially regarding guidelines for Health Care Providers preferred
International experience preferred

What we offer

National Medical Coverage Options
Dental and Vision
401k
Short- and Long-Term Disability
Educational & Adoption Assistance Program
Employee Assistance Program and Wellbeing
Caregiver Support Program
Paid Time Off & Holiday Pay

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