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Senior Sourcing Specialist

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Prestige | Global Meeting Source

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Location:
United States , Minneapolis

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

65000.00 - 72000.00 USD / Year
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Job Description:

The Senior Sourcing Specialist is responsible for strategizing with the client/salesperson to recommend hotel options that fulfill the required meeting specifics. They will use their extensive knowledge of hotels and destinations to exceed the client’s expectations while ensuring the timely delivery of proposals, quotes, and contracts. They will negotiate effectively and execute contracts in line with contracting guidelines.

Job Responsibility:

  • Strategize with the client/salesperson to recommend hotel options that fulfill the required meeting specifics
  • Use extensive knowledge of hotels and destinations to exceed the client’s expectations while ensuring the timely delivery of proposals, quotes, and contracts
  • Negotiate effectively and execute contracts in line with contracting guidelines
  • Simultaneously manage relationships and workloads of assigned salespeople/clients
  • Create and maintain event RFPs (Request for Proposals) via Cvent software, ensuring accuracy for meetings of varying lengths, sizes, destinations, and time of year
  • Recommend properties and destinations based on event details
  • Create and maintain hotel proposal summaries via Cvent
  • Provide detailed reviews of bids to specific assigned clients/sales staff in a timely and efficient manner
  • Develop and maintain relationships with hotel and DMC partners
  • Manage email correspondence with hotels and assigned salespeople in a timely manner
  • Work with selected hotels to ensure all meeting specifications are identified and to ensure the best options for the client events
  • Manage, negotiate, and adhere to all contracting guidelines as identified in standard operating procedures
  • Maintain a high level of “Customer Focus” attitude and flexibility with hours worked to accommodate client contacts in various time zones
  • Attend and participate in supplier-sponsored presentations and events, virtually and in-person, which may at times occur outside of normal business hours
  • Attend virtual and in-person staff meetings, as well as industry conferences
  • Various administrative duties and any other duties and responsibilities as needed or assigned
  • Maintain accurate details pre- and post-contracting to ensure financial data is captured
  • Support the team with file and data management
  • Provide back-up for other team members as needed
  • If located in Minneapolis, assist with managing/hosting in-office partner presentations
  • Other duties and responsibilities as needed or assigned

Requirements:

  • High School Diploma or G.E.D.
  • 5+ years of experience in event management, including planning conferences, incentives, association, and/or corporate events
  • Minimum of 5 years’ experience working with the Cvent sourcing tool
  • Minimum of 5 years’ experience with hotel sourcing, site selection, negotiating and hotel contracts
  • Proficient strategic meeting planning and buying knowledge
  • Strong problem-solving, communication, and organizational skills
  • Ability to work under pressure and meet deadlines in a fast-paced work environment
  • Ability to work independently and with a team when needed, as well as having patience and perseverance when unforeseen issues arise
  • Excellent time management skills with the ability to meet deadlines and manage multiple projects simultaneously
  • Ability to effectively build professional rapport with team and clients

Nice to have:

  • Previous experience working with medical/pharmaceutical companies, especially regarding guidelines for Health Care Providers preferred
  • International experience preferred
What we offer:
  • National Medical Coverage Options
  • Dental and Vision
  • 401k
  • Short- and Long-Term Disability
  • Educational & Adoption Assistance Program
  • Employee Assistance Program and Wellbeing
  • Caregiver Support Program
  • Paid Time Off & Holiday Pay

Additional Information:

Job Posted:
March 01, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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