Senior Site Contracts Administrator Job at Airswift Sweden (Pilbara)

Contract Administrator

Civil and Scape is rapidly becoming one of Sydney’s most respected and professio...

Location

Australia , Sydney

Salary:

Not provided

Civil and Scape

Expiration Date

Until further notice

Requirements

Tertiary qualifications preferred
Over 4 years’ experience in a similar role is essential (Construction, Civil and Landscaping Contract Administrator experience)
Proven ability to manage contracts, budgets and programmes
Advanced technical knowledge of landscape and/or civil construction methodology, materials etc.
Competent and confident to use Microsoft suite of products including Word, Excel, PDF, Project etc.
Reliable transportation and NSW Drivers License
Workcover White Card
Fluent written and verbal English ability
Excellent interpersonal/communication skills

Job Responsibility

Support site team to deliver live projects on time and on budget
Liaise with suppliers and subcontractors to coordinate works, deliveries and purchase orders in a timely manner
Prepare and manage project budget
Manage and track project delivery programme
Prepare and submit payment claims and variations in accordance with contractual obligations
Review and take note of all project documentation including legal documentation such as contracts (AS4000, AS4906 etc…)
Prepare documentation and tools required to assist site team and Senior Management with the delivery of each project
Manage drawing register for all live projects to ensure accuracy
Continually monitor performance of the department and implement appropriate strategies for improvement
Work closely with estimating division

What we offer

Great salary package + incentive schemes
Friendly and enjoyable working environment
Strong Pipeline of projects
Great career advancement and opportunities as the organisation continues to grow

Fulltime

Contract Administrator

Polyseal is seeking a talented and dedicated Contract Administrator to join its ...

Location

Australia , Thomastown

Salary:

Not provided

Polyseal Group

Expiration Date

Until further notice

Requirements

Means of transportation
Proficient in Microsoft Office suite (including Excel, Outlook and Word)
Ability to work autonomously
Excellent oral and written communication skills
Desire to learn and excel in the construction / waterproofing industry

Job Responsibility

Prepare and submit Progress Claims
Prepare and submit Purchase Orders
Procurement and Estimating
Administration and submission of QA and WHS documents
Liaise with Site Supervisors and convene with Senior Management
General office duties

Fulltime

Senior Project Administrative Manager

T5 Data Centers is seeking a highly organized and experienced Senior Constructio...

Location

United States , Atlanta

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
Strong knowledge of construction documentation, contract management, and financial processing
Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
Proficiency in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
High level of integrity and attention to detail in handling sensitive project and financial information
Strong interpersonal skills and ability to work collaboratively across departments and with external partners
Demonstrate effective relationship building within the project team and throughout the Company

Job Responsibility

Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards

Fulltime

Senior HR Site Coordinator

The Senior HR Site Coordinator will act as the first point of contact for employ...

Location

Poland

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor's degree in HR, Business Administration, or related field
5+ years' experience in HR operations, employee relations, or generalist roles
Strong knowledge of Polish labor law and HR operational processes
Experience in supporting employees in a site/project environment (construction, EPC, manufacturing, or similar)
Strong interpersonal and conflict-resolution skills with ability to build trust with employees
Hands-on, pragmatic approach with ability to balance employee support and business needs
Fluent in Polish and English (spoken and written)

Job Responsibility

Serve as the primary HR contact on project sites for all employee-related queries on procedures, policies and benefits
Support employees on end-to-end operational processes (onboarding, probation, transfers, exit, etc.)
Handle grievances, welfare issues, and conflict resolution
Build trust and maintain strong employee relations at site level
Execute and coordinate HR operational activities across the employee lifecycle
Ensure accurate and timely administration of contracts and HRIS (Success Factors) updates
Responsible for compensation and benefits administration, salary review coordination, and data accuracy
Support contractor workforce management including onboarding, contract administration and coordination with external agencies
Support workforce planning and staffing needs at project sites
Drive participation in employee engagement activities and support well-being initiatives on site

Fulltime

Senior Civil Engineer - Site Design

Olsson provides multidisciplinary, preliminary, and construction design services...

Location

United States , Dallas; Fort Worth; Oklahoma City; Tulsa

Salary:

Not provided

Olsson

Expiration Date

Until further notice

Requirements

Strong communication skills
Ability to contribute and work well on a team
Bachelor’s Degree in Civil Engineering
8 or more years of related Civil Engineering experience
Must be a registered professional and have at least four years of experience supervising technical personnel
Proficiency in site layout, grading, utility design, erosion control, regulatory approvals, etc.
Working knowledge of Civil 3d

Job Responsibility

Often serves as lead engineer on complex projects and provides high-level technical engineering design
Executes QA/QC plans for the team
Elevates the level of technical expertise within the team through technical design mentoring and training
Leads the effort for putting together technical resources for the team and its projects
May supervise/direct professionals and technical staff in the design approach to meet other project requirements
Reviews contracts with support of administration
Promotes efficiencies in producing quality work
Maintains quality control and adequately checks plans

What we offer

Competitive 401(k) match
Tailored development paths
Flexible work arrangements
Wellness program promoting balanced lifestyles
Traditional benefits package (health care, vision, dental, paid time off, etc.)
Opportunity to participate in a bonus system that rewards performance

Fulltime

Senior Civil Engineer - Site Design

Olsson specializes in providing multidisciplinary, preliminary, and construction...

Location

United States , Fayetteville; Little Rock

Salary:

Not provided

Olsson

Expiration Date

Until further notice

Requirements

Strong communication skills
Ability to contribute and work well on a team
Bachelor’s degree in civil engineering
Minimum of eight (8) years of related Civil Engineering experience
Registered as a Professional Engineer (PE)
Proficiency in site layout, grading, utility design, erosion control, regulatory approvals, etc.
Working knowledge of AutoCAD Civil 3D

Job Responsibility

Often serves as lead engineer on complex projects and provides high-level technical engineering design
Executes QA/QC plans for the team
Elevates the level of technical expertise within the team through technical design mentoring and training
Leads the effort for putting together technical resources for the team and its projects
May supervise/direct professionals and technical staff in the design approach to meet other project requirements
Reviews contracts with support of administration
Promotes efficiencies in producing quality work
Maintains quality control and adequately checks plans

What we offer

Receive a competitive 401(k) match
Be empowered to build your career with tailored development paths
Have the possibility for flexible work arrangements
Engage in work that has a positive impact on communities
Participate in a wellness program promoting balanced lifestyles
Traditional benefits package (health care, vision, dental, paid time off, etc.)
Opportunity to participate in a bonus system that rewards performance

Fulltime

Project Administrator

We are seeking a highly organised and experienced Project Administrator to suppo...

Location

United Kingdom , Guildford

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Site Manager, Project Administrator, or Contracts Administrator role within construction or maintenance sectors
Strong understanding of compliance and health & safety requirements in construction environments
Proficient in using shared drives, project management systems, and client portals
Excellent organisation and communication skills
Ability to work independently and manage multiple administrative tasks simultaneously

Job Responsibility

Provide administrative support to the Senior Management Team across multiple projects
Maintain and update compliance documentation via internal and external portals
Manage daily site administration tasks such as site diaries, visitor bookings and security coordination, site inductions and qualification certificate filing
Ensure all Health & Safety documentation is current and accessible
Coordinate and minute weekly subcontractor meetings, distributing notes to relevant stakeholders
Support project tracking and reporting using internal systems and client portals
Liaise with engineers, subcontractors, and clients to ensure smooth communication and project updates
Assist with procurement tasks such as ordering parts and PPE, and preparing quotations and invoices
Monitor service level agreements and escalate issues as needed to ensure contractual compliance

What we offer

20 days holiday + BH, with additional holiday
Pension Scheme
Friendly team & So Much more!!
Free parking on-site

Fulltime

Property Senior Associate

We are currently recruiting a Property Senior Associate to join our team.

Location

Australia , Melbourne

Salary:

Not provided

Provey Conveyancing

Expiration Date

Until further notice

Requirements

Solid drafting skills
Great interpersonal communication skills
Great analytical skills
A keen grasp of information technology
Professional demeanor
Personal accountability and strong work ethic
Professional, able to interact with clients and other staff
Positive, “can do” attitude

Job Responsibility

Candidates can look forward to regular client contact and looking after high net-worth individuals and SMEs
Complete responsibility and ownership over files
Assisting developers, builders and project managers with contract administration
Site due diligence and feasibility with planning associate
Convene and chair meetings with clients and their consultants
Advising in conveyancing, business transactions and planning matters

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Senior Site Contracts Administrator

Job Description

Job Responsibility

Requirements

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