Senior Real Estate & Facilities Spec

• Responsible for day-to day Facility Operations Management and management of Facilities Team
• Be the leader of Facilities department in KL region (personnel assessments, appraisals, organizing and allocating tasks and responsibilities, progress control, sharing information, motivation)
• Responsible for office space and resource Planning and execution of personnel seating allocation and relocations
• Responsible for Maintaining accurate and live occupancy/vacancy charts
• Point of contact for FM Vendors/service contractors for day-to-day operations
• Communication with vendors (through SCM for commercial aspects)
• Responsible for office cost submission for BIDS and New Projects
• Communication with landlords for day-to-day requirement (excluding Real Estate aspects)
• Budget forecasting for OpEx and CapEx
• CapEx planning, Execution, Project Management and budget control
• Point of contact for Facility/HSE compliance responsibilities including office security
• Point of contact for Building maintenance responsibilities-preventive and corrective
• In charge of FM related documentation preparations (Service Work Orders, Purchase requisitions, Goods received note etc)
• Responsible for Record keeping and management of Facilities assets, parking etc
• Interfacing with Clients through Project Management team as required regarding Facility related matters
• Responsible for CapEx project execution and contractor management
• Responsible for Liaising with Authorities on Compliance matters related to company facilities
• Ensure adherence to all corporate, contractual, ethics, and safety standards, policies, and procedures
• Responsible for messenger/mail room services
• Responsible for printing services (as required)
• Responsible for catering/cafeteria services (if any)
• Responsible for External Storage of Facilities assets
• Internal & External communication in relation with FM subjects (excluding Real Estate)
• Responsible for Emergency response organization (Together with QHSES)
• Support the Corporate Real Estate team
• Maintenance of fire protection devices and its documentation, in all company premises, including UPS and Server’s rooms
• Comprehensive office management (services)
• Cooperate during ISO certification and audits in relation with FM
• Participate in staff meetings for FM topics
• Initiates cost saving initiatives in relation with FM staff and activities (where possible)
• Provide oversight to other facility staff where required
• Close cooperation with HR/Communications in the area of MDR rebranding and marketing strategy
• visual management (signs, boards, etc.)
• Perform other responsibilities unique to the location(s)

• 7-10 Years of Facility Management experience in KL region
• 5 years minimum in a similar role with a Multinational Company
• Bachelor’s Degree preferably Engineering/Architecture/Facility Management
• Advanced in the English language, both verbally as written C1 level (min.)
• Fluent in Malay
• Fit-out works -Project Management experience and skill set for CapEx execution is a must
• Strong project management skills to manage a large volume of workflow
• Ability to review and analyze third-party reports, including engineering, environmental, and appraisal reports
• Be a self-starter and autonomous operator with leadership skills
• Excellent Presentation/Communication skills and Strong interpersonal skills
• Excellent organizational skills, assertiveness, pro-active mind-set, diligent, and detail-oriented
• Proven track record with references
• Software knowledge on Microsoft Word, Power-point, Excel essential
• Technical knowledge of Building Management is a requirement
• Ability to prioritize and manage their workload to meet deadlines consistently with the accuracy of financial information

AutoCAD skills is an advantage