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Parexel Logo Parexel · Research and Development

Senior Project Specialist

Belgium, Rixensart · Job Posted January 11, 2026
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Job Description

As a part of the global Project Leadership group at Parexel, you are responsible for leading cross-functional teams to deliver high-quality and patient-focused clinical trials and help bring life-changing treatments to market faster. You collaborate with clients and internal stakeholders to identify project requirements, develop project plans, and manage project timelines and budgets. The role requires strong leadership and communication skills, the ability to work under pressure, and a passion for improving patients' lives.

Job Responsibility

  • Project Management Plans initial set up and maintenance with Project Leader and Functional Lead input, communication of plans to the wider project team and support with execution of the plans
  • Maintenance of selected information in the integrated project management system and leading work with other functions on compliance of data in the project systems
  • Project reports, compliance and other metrics for project operational review, client and internal reporting and project oversight, including analysis of data
  • initiation and follow up on required actions in alignment with PL and FLs
  • Review of selected financial areas and follow up with stakeholders on required corrections. Provide reconciliations to PL, as agreed
  • Cooperation with Project Leader and Functional Leads on different action plans and follow up with the project team until action completion
  • Oversight of project team list, project system accesses and respective reviews
  • development of respective processes and roll out to the project team as needed
  • Study reporting and analysis with subsequent highlighting issues for project team
  • Maintaining systems and tools according to applicable SOPs
  • Project Initiation Management: Independently updating and customising systems and tools and project plans according to applicable SOPs
  • Supporting vendor selection
  • Creating of Project specific training curriculum
  • Reviewing time booking and analysing over-consumption with FL input ready for PL review, suggesting and following through appropriate actions to reduce over-consumption, review plans with PL and FBP
  • Reviewing pass-through costs, supporting timely invoicing
  • Working with PL and FLs to ensure project resources are requested in line with project scope, supporting resource escalations
  • Collecting, distributing and tracking of documents as required
  • Project Integration Management: Maintaining consistent coherent project management plans, including communication, coordinated planning of the different project activities and input from the different functions
  • collaborating with the PL and FLs to execute the plans
  • Reviewing Project Specific Training Compliance and following up on non- compliances
  • Assisting with preparation conduct and action follow of Project Operational review meetings, presenting selected in meetings
  • Providing reports, metrics and analysis for informed Project Leader decision making, client reporting and risk management. Maintaining oversight on project system accesses and ensuring timeliness of access review. If delegated, provide oversight on defined project management areas on behalf of the Project Leader
  • Project Meeting and Vendor Management: Meetings preparation and attendance
  • Supporting preparation of required information for internal and client meetings
  • Reporting of owned responsibilities during meeting attendance and supporting tracking and follow-up of action items till completion
  • Collaborating with PL and FLs to ensure study supplies are delivered as required and according to contract obligation
  • Performing vendor invoice review, following up with vendors on questions and queries regarding invoices
  • Project close out: Utilising the close out checklist and communicating to drive timely operational projects close out with the different functions
  • Collaborating with PL on ensuring that systems are closed, documents are archived, and final work is handed over to the sponsor
  • Support preparation of the financial close-out

Requirements

  • Degree qualified, preferably in a science subject
  • Expertise in science background e.g. labs, to ensure proper project planning, prevent and mitigate risks and meet timelines is preferred
  • Clear understanding of project management and applicable tools
  • Good stakeholder management skills and a problem-solving mindset
  • Result-driven with a sense of urgency
  • Requires the ability to negotiate and manage competing priorities
  • Excellent interpersonal, verbal and written communication skills
  • Attention to detail and understanding how quality of own work impacts others and the business outcomes
  • Flexible attitude with respect to work assignments and an openness to new learning and role modelling adoption to change
  • Ability to manage multiple and varied tasks with enthusiasm and to teach others in these tasks
  • Willingness to work in a matrix environment and to value the importance of teamwork
  • Excellent problem-solving skills and ability to apply analytical thinking to resolve issues in a variety of situations

What we offer

  • Supportive work environment
  • High degree of empowerment and accountability
  • Work with a diverse set of clients and therapeutic areas
  • Encouraged to take on new challenges and pursue your interests
  • Tremendous long-term job security and prospects
  • Exciting professional challenges in inspiring studies, but with time for your outside life
  • Open and friendly work environment
  • Opportunities to develop long-term careers
  • Opportunity to develop within your role and tackle further responsibilities or develop your skill set within other related departments
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